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Minutes - 03/26/1979 - Committee of the WholeTO: _ t ilwaw 9 — RE:.� DATE: /-ni- /742 L 1p 4 TW • 1 G A' VILLAGE OF OAK BkOOK 1200 OAK BROOK ROA D GAK BROOK, ILLINOIS 654 -2220 March 69 1979 MEMO TO: President & Board of Trustees SUBJECT: Paramedic Service At the Committee -o£- the -Whole meeting of February 26, 1979, the village board reviewed the question of paramedic service. The village board asked that the matter be placed on the board agenda for the March 13, 1979 meeting and asked that the village manager prepare an analysis indicating the cost for addi- tional people in the Fire Department that would be needed to accomodate: (a) the current EMT operation, and (b) the proposed paramedic operation Exhibit 3 identifies those costs. I have also attached the memorandum dated 2 -7 -79 prepared by Chief Clark. If you compare the cost of operations as indicated on, Exhibit 1 of Chief Clark's memo with the additional costs to the Fire Department which is indicated in Ex- hibit 2, you have the following comparison of personnel expenses: Additional Cost Co__ st of Operation % Utilization EMT operation $ 662094 $ 339381 49.92 ]Paramedic 132,188 64,204 48.6 Note: This comparison assumes 600 emergency medical service calls annually. In addition to the costs listed above for paramedic, it is important to remember that Exhibit 2 of Chief Clark's memo indicates that the startup cost for para- medic service, both in terms of training (approximately $21,500 to $32,400) and additional equipment (telemetering, etc. $159000). Si core y ours, n th Ca i Village Manager KGC /la JAMES L CUWK, Chief . Business Phonsc 651 -2220 February 7, 1979 TO o Ken Carmignani SUBJECT: paramedic Study Attached please find the Fire Department Paramedic study requested by the president and Board of Trusteese . This report reflects operating cost options for various level s of service. Si rely' James E. Clark, Chief Oak Brook Fire Department-* - JEC /sd .. ................., w. nyga+ �yR-. w.....+ w... .�,�t.�..�..w..a+w.�....+..._�- — — - — - ......«.......... w. ��aw.,... a..... flp. mo...,... W._.. ....�.W.........,.w......�..... _ "� .+�YiYw� • �.•�•,wr».,.. _ .. ,. FIRE DEPARTMENT PARAMEDIC STUDY Realizin4 the need for improved Emergency Medical Services in the Village of Oak Brook, the Village Board directed the AML Fire Department to implement a service at-the Emergency Medical Technician level to provide immediate basic life support and transportation to an advanced life support facility® This service became operational o- august 1, 1979, and continues to operate at this leve . The possibilities of elevating the present service to a Paramedic /Mobile Intensive Care Unit level are now being considered by the Village Board. Several alternatives are available, one.of which is to expand the present Fire Department operated service. The Board has directed the Fare Department to conduct a study to determine proposed require- ments for elevation of the present operation to a Paramedic/ MICU level. The results of this study are as follows. The initial question posed,.was whether one or two paramedics were required. Per the regional and area trauma coordinators. one paramedic is required for the first year of operation, and two paramedics are required for the years of operation thereafter. Although a temporary variance from the two paramedic requirement may be granted for short periods of time, these are the basic requirements that must be complied with, or our paramedic.certification and service level would be revoked. Should the village Board decide to elevate the present EMS service and choose the Fire Department operated alternative, ° the Fire-Department would require approximately nine to twelve months to become operational. In order to comply wit7i State requirements, to avoid serious administrative and scheduling problems, and to cover vacations, holidays, sick days, etc., the Fire Department would have to train a total of six paramedics to provide one paramedic per call, for the first year of operation. For the second year of operation, we would have to have a total of nine trained paramedics, to provide two paramedics on a call, per State Certification. Due to initial and continuing, educational requirements and additional personal commitment and inconvienence required of those who become trained at the Firefighter /Paramedic level, a salary differential should be considered as an incentive for Firefighter /Emergency Medical Technicians to advance to the level of Firefighter /Paramedic. Should the Village Board decide to elevate the level of Emergency Medical Service and choose the Fire Department operated alternative, we would propose to offer an additional $1,200.00 per year, ($100.00 per month) over and above present salaries. Ell (2) The Fire Department operated program offers several options. A). Operate the first year with one Paramedic, and one EMT B). Operate the first year with one Paramedic and two EMTS9 Q. Operate the second and following years with two Paramedics. D). Operate the second and following years with two Paramedics and one EMT. As a result of the increased amount of equipment that would have to be physically carried to the scene, the increased level of treatment that would be provided to the patient and the additional activities required at the paramedic level we feel that a three man unit is desirable and would be the most efficiently operated level of service. Should the Fire Department be directed to implement 'a paramedic program a total of three people would have to be hired to maintain the present level of fire service. This would be over and above the present and roposed man power strength of the Fire Department. It is estimated that this would.add ® approximately $60,000.00 to the operating cost of the fire service. The work schedule of the proposed three additional fire service people would have to be altered from straight days to regular shift. The resulting increase.in dn.duty-strength would require less reliance on the Bureau of Inspection personnel to cove for ambulance calls and would eliminate the need to call back paid on call personnel during evening hours and weekends. The increased on duty manpower strengths would also reduce overtime requirements and paid on call personnel requirements for some fire calls. At the end of the second full year of operation an impact study would be made by Fire Department :-personnel. to determine if additional manpower would be required. Attached is exhibit I. which is a cost breakdown of this study. Exhibit II reflects the preparation costs of trainia.g and capital expenditures. u .,4 i0 Ln r-I c0 O c0 M N A M n co Ln ON _' rt M r-i O0 w w w r-i C'7 w w C'1 w O ce1 d •r4 i Ln ® O� r-4 ® Ln 0® o co `^ c7 . . , 0" cry O %t ��� r-4 ♦ \ w 0% w d► A i► w w w CIO cn e-1' Cd 4 44 r-4 cn M ' O m C3 w - foM O• r• ai MV � O1 OD c0 �' C? c- � •. °► w w r6 r-i cry . W ° M w w w w w w . V-9 C� r-1 N {0- - rt - li3 14 •� - U -. M � ®0 e "1 co © Ln 00 r-o �► In cn �► �i C $c C+, i`e ' cli ' $4 r-4 r-f O 4J V *r4 $ E �� n ces :j cs to co 00 %0 cn 0% Ln c � Nt ® tom► �' M x V • $4 w w w w w r-� 4) � � -4 r � N w C14 w co ts cn P+ O N SJ�• t� W V W w H . H tel 04 cn Cif r-i W co H 0 by O s zW • r4 Q • �.{ W Q c •0 04 � -� V-4 A A O W M $4 0 ca a k O f-i 1 04 0 E-1 E-♦ W V CS all 0 G �J 0 O L1 .r4 4 to � 144 t+ O • v1 O 04 O 0 Ori,4 •� 4j C) O O C) w +4 11 (1) > N rin-i O P4 Pf a4 C t� 4 O 'd td cn � O O V(a � O ® u1 � Co L $4 E��� M � f*- v $4a° > r a� 04 P a �- v w CO w w CO) c CO) W cri H o V U � H z 0 � A A 0 0 E-4 A �U M P4 O a V W CZ 0 C9 Additional Fire Depart- ment Personnel Fixed Cost Fringe for Additional People SubTotal ADDITIONAL COST - FIRE DEPARTMENT VILLAGE OF OAK BROOK EMERGENCY MEDICAL SERVICE Current Operation 2 E. M. T. 3 Firefighters $46,875 @ $15,625 each (41% of salary) _ $19,21.9 $66,094 Addition Cost of E.M.S. Service 1. Salary Differential - - - - -- 2. Fixed-Cost Fringe - - - - -- 3. Contract Cost $ 22435 4. Supplies and Material $ 2,347 SubTotal $ 4,782 Total $709876 Differentia. Paramedic over E.M.T. Exhibit: 3 AOL Proposed Operation 2 Paramedic 6 Firefighters = $93,750 @ $15,625 each $38,438 (35 %) $132,188 • $10,800 $ 3,780 $ 3,485 $ 3,135 " $21,200 $153,188 $82v312 i • 11 VILLAGE O F OAK B R.O O lK. 1200 OAK BROOK RO A D OAK BROOK, ILLINOIS March 23, 1979 654 -2220 MEMO TO: Kenneth G. Carmignani SUBJECT: State Joint Purchasing Plan The State of Illinois administers a joint purchasing program whereby units of Municipal government may share the benefits derived from the State's large scale centralized purchasing power. This program is completely voluntary and allows governmental units to pick and choose which contracts they wish to use without obligating them to continued participation. There is no charge for the State's services. Once the govern- mental unit passes a resolution stating that it wishes to become a voluntary participant, it receives all notices of awards and contracts, as entered into by the State. At present thare are more than 564 governmental units participating in the pro- gram, purchasing $25,000,000 worth of goods with the State documenting savings at $5,000,000. Examples of contracts include: 1) Deicer Salt 2) Office equipment and supplies 3) Automotive parts and tires 4) Police vehicles 5) Light duty trucks The Village of Oak Brook can benefit from participation in this program in the following ways: 1) Potential cost savings 2) Additional knowledge of cost - comparison by department heads when making purchases 3) Potential service of vendors A . 2 _ March 23, 1979 Kenneth G. Carmignani potential Cast Savings The largest single item purchased by the Village that would most readily compare to the State purchasing plan would be deicer salt. Historicallywtehose MunInlpali�- ties under the State plan have paid about•$2.00 tencontractafor 1978 was for 1978 the cost for our salt was $20.92 /ton, $18.92 /ton. In November of 1978 the Board authorized the purchase of Chevrolet police vehicles at $6,278 apiece. The current State contract is for Ford vehicles; a unit with comparable equipment would have cost us $5,939. A large supplier of automotive parts who was awarded the State contract is also a vendor that we use frequently. We are currently in the process of obtaining the State price list from this vendor. without this information we do not know whether this vendor is currently giving us the State discount. Our participation in the plan, however, would guarantee the Village of having the Possible addi- tional cost advantage. Cost- comparison Information As responsible Village employees, we must continue to search for ways to minimize costs and make intelligent decisions for Purchases. A great deal of time is spent in gathering quotes and determining alternatives. The information given to us by the State provides us with another tool to make our purchasing decisions, free of charge and with no obligation. From a management standpoint, should we enter into the program, I will be carefully monitoring purchases, comparing them to the State contracts should we not purchase from the State. In this way the program can be monitored and evaluated. Potential Service Performance of Vendors As a participant in the program, the Villay:. would be responsible for placing vendors. �'' p �' ant directly to the van o orders, accepting deliveries, and making our own paym y The State should be notified of any deviation of quality or contract specifica- tion. By having the State perform this "watchdog" function, quality standards incentive for keener competition exists. and service are maintained and an Time Factor Should we wish to purchase salt through the State plan, we,must notify theesState by May 1, 1979, of the quantity of salt we wish to purchase. This is nec ry because the price of salt will be dependent upon the quantities ntiti0s ordered by the Municipalities. (We are then committed to purchase at requisitioned at the price contracted by the State.) It is, therefore, import- ant that we become a participant in the plan as soon as possible. �I r I� i 0 w C ' Kenneth G. Carmignani 3 March 23, 1979 Banana We, obviously, cannot propose that the State plan will be a cure for all our ills. Some contracts call for minimum orders that, for a small Municipality, would not be practical. However, our historical knowledge of cost savings on salt, coupled with the valuable information, free of charge and obligation, that the Village would be afforded makes the plan a most desirable alternative that we should participate in. I request that this matter be placed on the agenda for the Committee-of-the- Whole on March 26, 1979. KAG:bw t Respectfully submitted, IP Kathleen A. Gregory Finance Officer i i it li �I r J El C; E., LO) 130T ®&6� 3-0%(0-77 Date Whereas House Bill 2116, passed by the Illinois 76th General Assembly, authorizes certain governmental units to purchase personal property . and supplies jointly, to include the State of Illinois: BE IT HEREBY RESOLVED BY THE Name of Govern- � ® Illinois, that said ( Name ra�ental Unit � of ) does hereby agree on a voluntary Governmental Unit basis to enter into a joint governmental purchasing program with the State of Illinois for the terat of this ( )e Board - Council, etc. BE IT FURTHER RESOLVED that ( ) Title be and is hereby authorized and directed to execute on behalf of ) all necessary for ms, Name ®f Governmental Un�.t applications, requisitions and other documents relating to this programs OFFICIAL MEMBER OF THE GOVERNING BODY IH104 -D .avu..u..,.+4uw . wl. -•. ��.••. --...• �...•..' ••a•w.Y+v�w�rWUar4+nWrw�n§`.Wwr MWrM- �w.•.r ♦- wr..wh � Nfl'M+ • i 1136T- VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK., ILLINOIS esa -2220 March 23, 1979 M 0 TO: President & Board of Trustees SUBJECT: Fire Department Air Compressor Tha attached memorandum from Chief Clark describes the request being, made by the Fire Department jointly with the fire departments of Butterfield and 'Yorkfield to purchase equipment, which in the opinion will improve the efficiency of operation of the department. The Village of Oak Brook out -o €- pocket expense initially will be $800.00 and on-- going responsibility would be one -third of the operation and maintenance expense of the unit which is minimal. Comparing that expense to the annual costs involved in the filling of tanks, which are utilized by the Fire Department both in training and in actual rnmental service, I would recommend that the village board permit cooperation and purchase of this unit with operation at our Fire Station 1. ` I have placed this matter on the Committee-of-the-Whole agenda for ofdiscussion by the board for direction to proceed with the cooperative the three agencies. If the board concurs, we will 3 be the attorney intergovernmental agreement to be execute y purchase the equipment. Respectfully submitted, Kenneth G. Carmignani Village Manager KGC /ls att. �q M a/ W / 1340 T -Coc J - Z— ,j.6 --7S OAK BROOK FIRE DEPAR'TMEN'T VILLAGE OF OAK BROOK 1 Z 1 2 OAK BROOK ROAD OAK BROOK, ILLINOIS 6032 1 March 22, 1979 t _ Memo: Ken Carmignani. JAMES E. CLARK, Chief Business Phone: 454-222+ As you are aware, the Fire Department has submitted in its budget requests for the previous five years, the purchase of a high pressure air compressor to be used for the filling of our compressed air cylinders used in breathing and rescue equipment. Due to the initial cost of this equipment, (approximatedly $7,000.00) as opposed to our commercial refilling costs, (approximately $400.00 to $500.00 annually) it has subsequently been removed from said budget requests. Fredricksen R Sons Fire Equipment Company of Bensenville, Illinois, has recently installed a new 5000 pound capacity compressor at their facilty. We have the opportunity to purchase their used unit. This unit is an Ingersoll Rand 3000# capacity unit of approximately seven years in age. The purchase price of this unit is approximately $1,800.00. This unit is of adequate capacity for our needs. We have inspected the unit and have consulted the proper servicing agency for such equipement and estimate an additional cost of approximately $600.00 will be required for additional equipment =and filters to make this equipment operational. This would bring the total cost to approximately $2,400.00 I have approached the Butterfield and Yorkfield Fire Departments to see if they would be interested in participating in the purchase of this compressor. Realizing the long term financial savings, and the elimination of the duplication of such equipement, both Departments submitted the proposal to their District Trustees, who enthusiastically approved the participation in such a purchase. Because of the availability and cost of commercial filling of these compressed air cylinders, we hesitate to use them for training purposes as often as we should. Having this equipment readily available would permit us to not only train more effectively and efficiently with our breathing and rescue equipment, but also to return it to service more readily after use in fire fighting or rescue service. In view of the fact that the Oak Brook Fire Department is manned 24 hours a day, it would be proposed that the equipment be installed at the Oak Brook Fire Station #1. This would provide for the immediate access of the equipment at all times to all three departments. f" iv xiE, rr ant .°'1sTS. ", . v a� b 1�,� � �'�� 1§ ¢ c"w �C "% � }f ai ' a.aF'' dr,' xr.,< "4y4tr+^'.,; rybFh r,a��s `a,a aV` r�;,F aA °,Pwk ro YTa;a h� p,„ " 35X. $ y U`y .i i r dFp �°, , rP{ 1 "'� §4N w: ��r, ,r a y i 1 m;a u C`• ,,, + i "ai *g4.`°3a ;t$ � � rt }ao ?v%k,"ti` ":c `'`V ".w,��' {'•; 2 +> ���n� '�i rav 4.'MM'' -'s,�s��'�y�,1*x �S.. ¢'� . e ,. ,°��. � 4r Y� 'S ^ � ;+', . ,. • t k .k ",cis .x:��`� �4 a 0 cost of mginpenot%- and parts . The initial a0 well as the contir►uiag s = j would he divided equally between the ,three departments 1 reco=oend the purc�►ase of ]'or the' reasons stated above $ I strongly this equiomsht'." James, 1. 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