Minutes - 04/08/1975 - Committee of the WholeC7
VILLAGE OF OAK BROOK
1200 OAK BROOK ROAD
OAK BROOK. ILLIN015
April 4, 1975
MEMO TO: President & Board of Trustees
SUBJECT: Hawthorn Development
Gentlemen,
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On Wednesday, April. a, 1975 a meeting was held in the offices of
Village Attorney Bi.anucci with members of the ftwthorn Development
Croup, specifically Joe Beale, Lee Prey and Bib Webber, Attorney.
In attendance representing the Village of Oak Brook was Attorney
Bianucci, Chet Yarbrough and me.
The purpose of the meeting was to review on a staff level, the
annexation agreement Bch we received on April 1, 1975 and to
establish some preliminary suggestions in terms of steps to be
followed relative to the annexation and reezoni.ng.
The preliminary draft of the annexation agreement submitted was
very preliminary and since we had only received it one day prior
to the meeting, we were not in a position to coument formally on'
each of the items, however, we did raise some questions relative
to the language or general provisions that would have to be
addressed in the annexation agree nt . We indicated to the developers
thi, t it was our understanding that the village board would require an
annexation agreement in finalized form prior to any public hearings on
annexation or rezoning.
Bused on this premise, it was concluded that it would take at least
60 days to review and work out the terms of the annexation agreement
assuming that a joint public hearing would be held by the village
board, plan Commission and Zoning Board of Appeals. IT. was the con-
clusion that no final action would be taken until some 30 days after
the joint public rearing based on the asst=ption that the terms of
the annexation agreement had been completed,, at least on a staff
level prior to that ties. ,
Our discussions dealt with technical and application dealing with
the annexation agreement and specifically excluded the policy isslies
that will be required to be discussed and made by the village board.
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It is important that the neg€ati,.ting team, if restricted to the
staff members, t:he village attorney, myself and Chet: Yarbrough.,
are to carry on the negotiations and meetings on the annexation
agreement be provided with the parameters and some specifics
dealing with the various items. if a member of the board cf
trustees," members of the plan Commission and Zoning ]Board of
Appeals are going to be part of that negotiating team, then the
time required first of all will be lengthened , and secondly, the
times at which the meetings will be held will have to be altered
from daytime to evening meetings.
Secondly, a mechanism for communication sho.ld be established so
that we can iL Nm%micatP- to the corporate authorities at various
stages of gotiatioF s or n items of concern are reached or
impass- is reached.
I have discusced this matter with .doe Rush and he has-suggested
that we call a Ce " o ttee -of- the -Whole meeting prior to the hoard
meeting on April Rth, 1`75 at 7:00 P.M. to discuss this matter
so that the staff can be given direction.
KGC/ls