Loading...
Minutes - 05/22/2007 - Firefighter's Pension Fund BoardITEM 10.II. g 'Ry > Y V A 5 f £ � AGENDA ITEM Regular Board of Trustees Meeting of May 22, 2007 SUBJECT: Police and Firefighters' Pension Fund Actuarial Studies FROM: Darrell Langlois BUDGET SOURCE/BUDGET IMPACT: Various Accounts in the Police and Fire Departments RECOMMENDED MOTION: I move that 1) The Village Board accept the attached actuarial reports of the Police Pension Fund and Firefighters' Pension Fund and 2) The Village Board approve a Village contribution of 18.53% of payroll for police officers and 22.81% for firefighters retroactive to January 1, 2007. Background /History: An actuarial study of the Police Pension Fund and Firefighters' Pension Fund is performed annually in order to monitor the funding progress of the two funds as well as determining the Village's contribution for the coming year. Since it is in both the Village's interest and the two pension fund's interest that these studies be performed, 50% of the cost of each study is paid for by the Village and 50% is paid for by the respective pension fund. The studies presented were once again performed by Timothy W. Sharpe, Actuary. The actuarial study process begins with the Finance Department providing the actuary with participant salary, contribution, and service credit data. From there, the actuary calculates various scenarios based on prior actuarial assumptions as well as what the impact would be for various changes in actuarial assumptions. The actuary then attends a meeting with each respective Pension Board where the preliminary results and various changes in actuarial assumptions are discussed. Based on the direction given at the meeting, the actuarial studies are then completed and a funding request is forwarded to the Village Board (ultimately responsible for funding the pension programs). The following is a brief summary of the two reports: Last saved by Default J \WORD \ACTUARY2007 doc Last printed 5/16/2007 4 33 PM Police Pension Fund As the actuarial report indicates, the Police Pension Fund was 86.2% funded as of December 31, 2006, a decrease of 0.1 % from the funded percentage in 2005. The cause of this minor decrease in the funded percentage is that the average salary increased by 6.7% during 2006 when for actuarial purposed 5.25% was assumed. The Fund's approxaimate investment return was 8.97 %, which is 1.47% above the actuarially assumed rate of 7.50 %. For 2007, the actuary recommends a Village contribution of 18.53% of payroll, an increase of 0.06% of payroll from 2006. The recommended Village contribution of 18.53% of payroll for 2007 is slightly below the 18.60% of payroll used in preparation of the 2007 Budget. To date in 2006 the Village has continued to contribute to the Police Pension Fund at the 2006 rate of 18.59 %. The past practice has been that the contribution rate is made retroactive to January 1. Accordingly, if the contribution rate of 18.53% is approved, a retroactive credit of $625.15 will be applied to the Village's May contribution. Firefighters' Pension Fund The actuarial report indicates that the Firefighters' Pension Fund was 78.8% funded as of December 31, 2006, an increase of 1.7% from the funded percentage in 2005. The cause of the increase in the funded percentage was due to the Fund's investment return of 9.44% being 1.94% above the actuarially assumed rate of 7.50 %. For 2007, the actuary recommends a Village contribution of 22.81% of payroll, an decrease of 0.87% of payroll from 2006. The recommended Village contribution of 22.81 % of payroll for 2007 is under the 23.70% of payroll used in preparation of the 2007 Budget. To date in 2007 the Village has continued to contribute to the Firefighters' Pension Fund at the 2006 rate of 23.68 %. The past practice has been that the contribution rate is made retroactive to January 1. Accordingly, if the contribution rate of 22.81 % is approved, a retroactive credit of $7,618.89 will applied to the Village's May contribution. Trend Information To faciliate additional analysis, attached to this memorandum is trend data on both pension funds for the last nine years. As you can see, from year to year the actuarial results can vary greatly. The two biggest reasons for the variations have been State - mandated benefit enhancements and the volatile investment markets. Also, when comparing investment returns between the two funds it should be noted that in general the Firefighters' Pension Fund has had a greater percentage of their assets in equity investments when compared to the Police Pension Fund. Thus, when the equity markets have performed well the Firefighters' Pension Fund has had better performance, and when the equity markets have performed poorly the Police Pension Fund had better performance. Last saved by Default J \WORD\ACTUARY2007 doc Last printed 5/16/2007 4 33 PM The Village's Funded Percentage In prior years the Village Board has expressed concern about the Village's funded percentage being below 100 %, especially considering that as late as 2000 both pension funds were in fact over 100% funded. As previously mentioned, the two principal causes for the decline (benefit enhancements and volatile investment markets) are beyond the control of the Village. What can't be ignored, though, is that these two situations have impacted not just Oak Brook but every other pension fund in the State. The current funded percentages are considered very good from an actuarial standpoint and compare quite favorably with other Illinois police and fire pension funds. In order to demonstrate this fact, the attached chart was prepared based on data provided by our actuary from neighboring pension funds he also works for. As you can see, the Police Pension Fund funded percentage ranks #1 out of the 19 funds selected and is 17.14% above the average. The Firefighters' Pension Fund ranks 8 out of 15 funds selected, but is still 4.0% above the average. The reason for the Firefighters' Pension Fund funded percentage being below that of the Police is due to a higher rate of disability pensions in our Fire Department. In summary, the Village is doing a very good job managing it pension obligations. Recommendation: I recommend that the Village Board accept the actuarial studies of the Police Pension Fund and Firefighters' Pension Fund and authorize a Village contribution of 18.53% of payroll for Police and 22.81% of payroll for Firefighters retroactive to January 1, 2007. Last saved by Default J \WORD \ACTUARY2007 doc Last printed 5/16/2007 4 33 PM Village of Oak Brook Pension Fund Trend Information Trailing 12 Unfunded Accrued Month Village Liability Total % of Assset Value Liability % Funded Return Normal Cost Amortization Contribution Payroll Police Pension Fund 1/1/2007 26,414,388 30,625,818 862% 897% 383,403 202,586 585,989 1853% 1/1/2006 24,752,561 28,683,431 863% 473% 370,090 184,677 554,767 1859% 1/1/2005 24,157,442 27,106,938 891% 804% 358,478 137,643 496,121 1766% 1/1/2004 22,790,550 25,499,316 894% 11 81% 348,213 121,593 469,806 1646% 1/1/2003 20, 521, 085 23, 581, 098 870% 185% 336,064 133,260 469,324 1715% 1/1/2002 20,496,069 21,849,564 938% 143% 298,121 57,603 355,724 1360% 1/1/2001 20,448,157 20,140, 332 1015% 596% 262,036 (21,476) 240,560 1149% 1/1/2000 19,542,081 18,564,949 1053% 545% 271,589 (68,172) 203,417 1007% 1/1/1999 18,904,148 17,216,822 1098% 1085% 276,211 (117,720) 158,491 784% Firefighters' Pension Fund 1/1/2007 21,567,521 27,373,120 788% 944% 305,357 279,272 584,629 2281% 1/1/2006 20,053,194 26,016,602 771% 555% 297,359 280,302 577,661 2368% 1/1/2005 19,395,277 24,131,120 804% 829% 272,616 219,982 492,598 21 43% 1/1/2004 18,254,770 22,439,963 81 3% 1454% 281,168 189,051 470,219 2180% 1/1/2003 16,240,617 20,878,039 778% -516% 312,335 201,821 514,156 23 13% 1/1/2002 17,487,247 19,819,493 882% -104% 320,936 99,257 420,193 1960% 1/1/2001 18,050,631 18,772,810 962% 071% 305,115 30,084 335,199 1776% 1/1/2000 18,203,402 18,051,091 1008% 768% 285,660 (10,626) 275,034 1653% 1/1/1999 17,364,674 15,659,293 1109% 997% 243,227 (118,980) 124,247 873% Village of Oak Brook Pension Fund Funding Percentages Source: Actuary Timothy Sharpe Police Fire Addison 81.50% Aurora 56.40% 56.10% Bartlett 87.70% Bensenville 71.90% 71.40% Bloomingdale 81.00% Clarendon Hills 71.10% 81.90% Glen Ellyn 70.60% Glendale Heights 54.60% Hinsdale 81.80% 71.60% Lemont 60.30% Lisle 71.20% Lombard 71.10% 79.70% Naperville 71.80% 73.90% Oak Brook 86.20% 78.80% Roselle 68.00% 80.90% Schaumburg 71.50% 70.10% St Charles 66.80% 85.90% Villa Park 73.00% 81.30% Warrenville 52.80% West Chicago 64.00% Wesmont 59.40% Wheaton 68.90% 75.90% Average 69.06% 75.80% 11 1 T1§ 'Actuary 1 i 1 1 1 1 1 1 1 i VILLAGE OF OAK BROOK OAK BROOK FIREFIGHTERS PENSION FUND Actuarial Valuation Report For the Year Beginning January 1, 2007 And Ending December 31, 2007 Timothy W. Sharpe, Actuary, Geneva, IL (630) 262 -0600 1 1 1 1 1 1 1 Z i i 1 1 1 i 1 1 TABLE OF CONTENTS Page Introduction 3 Summary of Results 4 Actuarial Valuation of Assets 6 Asset Changes During Prior Year 7 Normal Cost 8 Accrued Liability 9 Tax Levy Requirement 10 Summary of Plan Participants 11 Duration 12 Projected Pension Payments 12 Summary of Plan Provisions 13 Actuarial Methods 14 Actuarial Assumptions 15 GASB Statements No. 25 & 27 Disclosure 16 1 INTRODUCTION Fire -sworn personnel of the Village of Oak Brook are covered by the Firefighters Pension Plan that is a defined - benefit, single- employer pension plan. The purpose of this report is to disclose the Tax Levy Requirement and GASB Statements No. 25 & 27 financial information and related actuarial information for the year beginning January 1, 2007, and ending December 31, 2007. The valuation results reported herein are based on plan provisions in effect as of January 1, 2007, the employee data furnished by the Village, the financial data provided by the Fund's trustee and the actuarial methods and assumptions described later in this report. I hereby certify that this report is complete and accurate and fairly presents the actuarial position of the Fund as of December 31, 2006, in accordance with generally accepted actuarial principles and procedures. In my opinion, the assumptions used are reasonably related to the experience of the Plan and to reasonable expectations. r 1 I 1 1 I -3- '1 Respectfully submitted, c Timothy W. Sharpe, EA, MAAA Enrolled Actuary No. 05 -4384 Date r 1 I 1 1 I -3- '1 1 1 t 1 1 1 n 1 SUMMARY OF RESULTS There were no changes with respect to Plan Provisions, Actuarial Methods, or Actuarial Assumptions from the prior year. There were no unexpected changes with respect to the participants included in this actuarial valuation (1 new member, 0 terminations, 0 retirements, 1 incident of disability, annual payroll increase 5.0 %, average salary increase 6.0 %). There were no unexpected changes with respect to the Fund's investments from the prior year (annual investment return 9.44 %). The Village's Tax Levy Requirement has increased from $577,661 last year to $584,629 this year (1.2 %). The increase in the Tax Levy is due to the increase in salaries and was offset due to the investment return was greater than expected. The Percent Funded has increased from 77.1 % last year to 78.8% this year. me 1 1 i 1 l 1 I I 1 1 L r r t SUMMARY OF RESULTS (Continued) For Year Ending December 31 2007 2006 Tax Levy Requirement $ 584,629 $ 57701 Tax Levy as a Percentage of Payroll 22.81% 23.68% as of January 1 2007 2006 Village Normal Cost 305,357 297,359 Anticipated Employee Contributions 2305249 219,185 Accrued Liability 27,373,120 26,016,602 Actuarial Value of Assets 21,567,521 20,053,194 Unfunded Accrued Liability /(Surplus) 505,599 5,963,408 Amortization of Unfunded 279,272 280,302 Accrued Liability /(Surplus) Percent Funded 78.8% 77.1% Annual Payroll $ 255635057 $ 2,439,899 TAX LEVY REQUIREMENT -5- ® 2007 ❑ Zoos 1 1 1 t 1 i I 1 1 1 L t i 1 t f 1 1 ACTUARIAL VALUATION OF ASSETS Cash and Equivalents Government Securities Mutual Funds Interest Receivable Miscellaneous Receivable /(Payable) Actuarial Value of Assets as of January 1 2007 2006 $ 83402 $ 540,343 10,834,098 9,952,771 9,806,769 9,463,206 97,738 99,172 (5,966) 2� ,298) $ 21,567,521 $ 20P05 1 4 0 ® Cash and Equivalents Government Securities ❑ Mutual Funds i 1 1 1 1 1 1 1 1 l L 1 i 1 1 1 1 ASSET CHANGES DURING PRIOR YEAR Trust Balance as of January 1, 2006 $ 20,053,194 Contributions Village 584,388 Employee 235,053 Total 819,441 Payments Benefit Payments 1,137,883 Expenses 55,988 Total 1,193,871 Investment Income 1,888,757 Trust Balance as of January 1, 2007 $ 21;567,521 Approximate Annual Rate of Return 9.51% ASSET CHANGES DURING PRIOR YEAR $25 $20 c $15 $10 $5 $0 ❑ Trust Balance as of January 1, 2006 Contributions ❑ Payments ❑ Investment Income 0 Trust Balance as of January 1, 2007 -7- i i r i NORMAL COST The Normal Cost is the actuarial present value of the portion of the projected benefits that are expected to accrue during the year based upon the actuarial valuation method and actuarial assumptions employed in the valuation. Total Normal Cost $ Anticipated Employee Contributions Village Normal Cost Normal Cost Payroll $ Village Normal Cost Rate Total Normal Cost Rate in as of January 1 2007 535,606 $ 230,249 30 2,563,057 11.91% 20.90% ❑ Anticipated Employee Contributions ® Village Normal Cost 2006 516,544 219,185 2 $ 2,439,899 12.19% 21.17% 1 1 1 t 1 1 i i I i t I I 1 t 1 t 1 ACCRUED LIABILITY The Accrued Liability is the actuarial present value of the portion of the projected benefits that has been accrued as of the valuation date based upon the actuarial valuation method and actuarial assumptions employed in the valuation. The Unfunded Accrued Liability is the excess of the Accrued Liability over the Actuarial Value of Assets. ACCRUED LIABILITY as of January 1 Accrued Liability 2007 2006 Active Employees $ 1156015687 $ 10,971,613 Children Annuities 14,034 14,263 Disability Annuities 71004,860 652701749 Retirement Annuities 71660,320 7,673,500 Surviving Spouse Annuities 0 0 Terminated Vested Annuities 1,092,219 1,086,477 Total Annuities 1597715433 155044,989 Total Accrued Liability 27,373,120 26,01 6,602 Actuarial Value of Assets 21,567,521 20,053,194 Unfunded Accrued Liability /(Surplus) $ 5,80 599 $ 5,96 08 Percent Funded 78.8% 77.1% ACCRUED LIABILITY ❑ Total Accrued Liability Actuarial Value of Assets Unfunded Accrued Liability/(Surplus) In 1 } I1 .1 a ❑ Total Accrued Liability Actuarial Value of Assets Unfunded Accrued Liability/(Surplus) In 1 f 1 i 1 1 1 t I 1 1 C i t I t 1 t 1 TAX LEVY REQUIREMENT The Tax Levy Requirement is determined as the annual contribution necessary to fund the normal cost, plus the amount to amortize the unfunded accrued liability as a level percentage of payroll over a forty (40) year period which commenced in 1993. Village Normal Cost as of Beginning of Year $ Amortization of Unfunded Accrued Liability /(Surplus) Tax Levy Requirement as of End of Year Annual Payroll Tax Levy Requirement as a Percentage of Payroll For Year Ending December 31 2007 2006 305,357 $ 297,359 279,272 280,302 584.629 577.661 $ 2,563,057 22.81% TAX LEVY REQUIREMENT -10- ® Village Normal Cost ❑ Amortization of UAL /(S) $ 21439,899 23.68% 1 l r t r t t I t I 1 1 1 SUMMARY OF PLAN PARTICIPANTS The actuarial valuation of the Plan is based upon the employee data furnished by the Village. The information provided for Active participants included: Name Sex Date of Birth Date of Hire Compensation Employee Contributions The information provided for Inactive participants included: Name Sex Date of Birth Date of Pension Commencement Monthly Pension Benefit Form of Payment Membership 2007 2007 2006 2006 Current Employees Vested 18 19 Nonvested 16 15 Total 34 34 Inactive Participants Annual Benefits Annual Benefits Children 9 $ 2,460 9 $ 2,434 Disabled Employees 15 5215646 14 468,708 Retired Employees 14 663,708 14 639,793 Surviving Spouses 0 0 0 0 Terminated Vesteds 1 67,308 1 67,308 Total 32 1.255;122 38 1.178,243 Annual Payroll $ 2,563,057 $ 29439,899 -11- 1 1 1 1 l 1 1 I. 1 I t 1 i t 1 1 1 1 SUMMARY OF PLAN PARTICIPANTS (Continued) Aye and Service Distribution Service 0 -4 5 -9 10 -14 15 -19 20 -24 25 -29 Age 25 -29 30 -34 35 -39 40 -44 45 -49 50 -54 55 -59 60+ 3 1 2 4 3 3 3 2 1 1 1 4 1 30+ Total Salary 4 58,029 6 62,979 6 65,084 5 68,614 3 86,649 5 75,909 3 4 89,393 1 1 94,582 Total $ $ -6 1 1 -6 4 34_ Salary 53,958 68,454 73,905 81,145 81,145 79,606 93,140 Average Age: 41.6 Average Service: 13.7 DURATION (years) Active Members: 14.2 Retired Members: 9.3 All Members: 11.4 PROJECTED PENSION PAYMENTS 2007 2008 2009 2010 2011 $157225337 $1,7331778 $1,744,934 $1,903,215 $1,960,149 PROJECTED PENSION PAYMENTS $2,500 $2,000 $1,500 N 7 t $1,000 $500 $0 -12- ® 2007 ❑ 2008 ■ 2009 ❑ 2010 ❑ 2011 1 SUMMARY OF PLAN PROVISIONS The Plan Provisions have been changed from the prior year increasing the surviving spouse benefit and increasing the Employees contribution rate. The Village of Oak Brook Firefighters Pension Fund was created and is administered as prescribed by "Article 4. Firefighters' Pension Fund - Municipalities 500,000 and Under" of the Illinois Pension Code (Illinois Compiled Statutes, 1992, Chapter 40). A brief summary of the plan provisions is provided below. Employees attaining the age of (50) or more with (20) or more years of creditable service are entitled to receive an annual retirement benefit of one -half of the salary attached to the rank held on the last day of service. The pension shall be increased by (1/12) of (2.5 %) of such monthly salary for each additional month of service over (20) years up to (30) years, to a maximum of (75 %) of such monthly salary. Employees with at least (10) years but less than (20) years of credited service may retire at or after age (60) and receive a reduced benefit ranging from (15 %) of final salary for (10) years of service to (45.6 %) for 19 years of service. Surviving spouses receive (100 %) of final salary for fatalities resulting from an act of duty, or otherwise the greater of (54 %) of final salary or the monthly retirement pension that the deceased firefighter was receiving at the time of death. Surviving children receive (12 %) of final salary. The maximum family survivor benefit is (75 %) of final salary. Employees disabled in the line of duty receive (65 %) of final salary. The monthly pension of a covered employee who retired with (20) or more years of service after January 1, 1977, shall be increased annually, following the first anniversary date of retirement and be paid upon reaching the age of at least (55) years, by (3 %) of the amount of the pension payable at the time of the increase. Employees are required to contribute (9.455 %) of their base salary to the Firefighters' Pension Plan. If an employee leaves covered employment with less than twenty (20) years of service, accumulated employee contributions may be refunded without accumulated interest. [i 1- _13_ 1 ACTUARIAL METHODS The Actuarial Methods used for determining the Tax Levy and GASB Statements No. 25 & 27 financial disclosure have not been changed from the prior year. The Actuarial Method employed for this valuation is as follows: Entry Age Normal Cost Method Under the Entry Age Normal Cost Method the Normal Cost for each participant is computed as the level percentage of pay which, if paid from the earliest age the participant is eligible to enter the plan until retirement or termination, will accumulate with interest to sufficiently fund all benefits under the plan. The Normal Cost for the plan is determined as the greater of a) the sum of the Normal Costs for all active participants, and b) 17.5% of the total payroll of all active participants. The Accrued Liability is the theoretical amount that would have accumulated had annual contributions equal to the Normal Cost been paid. The Unfunded Accrued Liability is the excess of the Accrued Liability over the plan's assets. Experience gains or losses adjust the Unfunded Accrued Liability. -14- 1 1 r i I I l t i 1 t t 1 1 1 1 1 l 1 ACTUARIAL ASSUMPTIONS The Actuarial Assumptions used for determining the Tax Levy Requirement and GASB Statements No. 25 & 27 Disclosure Information are the same and have not been changed from the prior year. The Actuarial Assumptions employed for this valuation are as follows: Valuation Date January 1, 2007 Asset Valuation Method Market Value Investment Return 7.50% Salary Scale 5.25% Mortality 1984 Unisex Pensioners Mortality Table Withdrawal Graduated Rates Disability Graduated Rates Retirement Graduated Rates (100% by Age 69) Marital Status 85% Married, Spouse Same Age Plan Expenses None Sample Annual Rates Per 100 Participants Age Mortality Withdrawal Disability Retirement 20 0.13 3.97 0.02 30 0.11 1.46 0.25 40 0.21 0.42 0.65 50 0.56 1.66 19.18 60 1.43 27.77 69 3.21 100.00 -15- r 1 1 I GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION The Governmental Accounting Standards Board (GASB) issued Statements No. 25 & 27 that established generally accepted accounting principles for the annual financial statements for defined benefit pension plans. The required information is as follows: Membership in the plan consisted of the following as of: Retirees and beneficiaries receiving benefits Terminated plan members entitled to but not yet receiving benefits Active vested plan members Active nonvested plan members Total Number of participating employers December 31, 2006 December 31, 2005 38 37 SCHEDULE OF FUNDING PROGRESS 1 1 18 19 16 15 Z 72 1 1 UAAL as a -16- Actuarial Actuarial Accrued Unfunded Percentage Actuarial Value of Liability (AAL) AAL Funded Covered of Covered Valuation Assets -Entry Age (UAAL) Ratio Payroll Payroll Date Laj 021 (b-aa) (a/b), Lcj b -a /c 12/31/04 19,395,277 2491315120 4,7359843 80.4% 2,29801 206.0% 12/31/05 2090539194 26,016,602 5,963,408 77.1% 23439,899 244.4% 12/31/06 215567,521 275373,120 5,805,599 78.8% 2,563,057 226.5% -16- 1 1 1 1 1 I I 1 1 t 1 i 1 1 1 1 1 GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued) ANNUAL PENSION COST AND NET PENSION OBLIGATION Annual required contribution Interest on net pension obligation Adjustment to annual required contribution Annual pension cost Contributions made Increase (decrease) in net pension obligation Net pension obligation beginning of year Net pension obligation end of year THREE -YEAR TREND INFORMATION December 31, 2006 December 31, 2005 584,388 490,244 0 0 0 0 584,388 490,244 584,388 490,244 0 0 0 0 0 0 Fiscal Annual Percentage Net Year Pension of APC Pension Ending- Cost (APC), Contributed Obli ag_ tion 12/31/04 490,612 100.0% 0 12/31/05 490,244 100.0% 0 12/31/06 584,388 100.0% 0 -17- 1 1 i t L t i 1 1 1 1 1 1 1 1 1 1 1 1 GASB STATEMENTS NO. 25 & 27 DISCLOSURE INFORMATION (Continued) FUNDING POLICY AND ANNUAL PENSION COST Contribution rates: Village 22.800% 20.093% Plan members 9.455% Same Annual pension cost 584,388 490,244 Contributions made 584,388 490,244 Actuarial valuation date 12/31/2006 12/31/2005 Actuarial cost method Entry age Same Amortization period Level percentage of pay, closed Same Remaining amortization period 27 years 28 years Asset valuation method Market Same Actuarial assumptions: Investment rate of return* 7.50% Same Projected salary increases* 5.25% Same *Includes inflation at 3.00% Same Cost -of- living adjustments 3.00% per year Same -18-