Minutes - 04/06/2000 - Hotel Convention and Visitors CommitteeOak Brook Hotel, Convention & Visitors Committee
Minutes of Thursday, April 6, 2000 Meeting
Present: Chairman Tony Mira
Peggy Lucas
Ralph Maxson (arrived @ 5:18 p.m.)
John Merrill
Absent: Mike Campa
Chuck Fleming
Also Present: Assistant Village Manager Michael Crotty
Mary Beth Inman, BVK/McDonald, Inc.
Bridget Jones, BVK/McDonald, Inc.
Meeting was called to order at 5:10 p.m.
APPROVAL OF DECEMBER 8, 1999 MEETING MINUTES
Motion by Peggy Lucas and seconded by John Merrill to approve the minutes of
the December 8, 1999 meeting as submitted. Motion approved 3 -0.
OLD BUSINESS
None.
NEW BUSINESS
a. Ratification of Release of 4th Quarter 1999 Hotel Tax Receipts to the DuPage
Convention & Visitors Bureau: Motion by John Merrill and seconded by
Peggy Lucas to ratify the phone poll vote for the release of 20% of the 4th
quarter 1999 hotel tax receipts to the DuPage Convention & Visitors Bureau.
Motion passed 3 -0.
b. Recap of Meeting Planners Event of January 27, 2000: Mary Beth Inman
distributed a re -cap sheet covering the Meeting Planners Event held on
January 27, 2000. Approximately 130 — 135 people attended the event and all
of those who returned surveys indicated that the event exceeded their
expectations. The hotels received the names of attendees in order to follow -
up individually, and should also have received the mailing list that was used to
send out the invitations.
A new sales kit brochure has been developed and will be sent to meeting
planners. Additionally, a series of postcards have been developed and are
being sent to select markets in order to attract leisure travelers to Oak Brook.
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Oak Brook Hotel Convention & Visitors Committee
Meeting Minutes: April 6, 2000
Assistant Village Manager Crotty asked that all media and marketing pieces
be sent to all committee members as they are completed. Ralph Maxson and
Peggy Lucas indicated that they did not receive the invitation to the Meeting
Planners Event and consequently did not attend.
Ralph Maxson asked whether BVK/McDonald was satisfied with the mailing
list for meeting planners. Mary Beth Inman indicated that she was a little
disappointed. The Committee recommended that she contact the DuPage
Convention and Visitors Bureau to see what resources they may have.
ADJOURNMENT
Motion by Ralph Maxson and seconded by Peggy Lucas to adjourn the meeting at
5:38 p.m. Motion passed 4 -0.
ATTEST:
Michael A. Crotty
Assistant Village Manager
APPROVED:
2000
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Oak Brook Hotel Convention & Visitors Committee
Meeting Minutes: April 6, 2000