Minutes - 05/03/2001 - Hotel Convention and Visitors CommitteeOak Brook Hotel, Convention & Visitors Committee
Minutes of Thursday, May 3, 2001 Meeting
Present: Chairman John Merrill
Tony Mira
Kerry Mickelson
Ralph Maxson
Absent: Chuck Fleming
Also Present: Adam Butler, Village Trustee
Assistant Village Manager Michael Crotty
Skip Stritmatter, DuPage Convention & Visitors Bureau
Meeting was called to order at 5:05 p.m.
Assistant Village Manager Crotty indicated that Mike Campa has relocated to
Albuquerque, New Mexico, and as such it would be necessary for the Committee to name
a new chairman. The Committee selected John Merrill as its new chairman.
APPROVAL OF MARCH 8, 2001 MEETING MINUTES
Moved by Ralph Maxson and seconded by Kerry Mickelson to approve the
minutes of the March 8, 2001 meeting as submitted. Motion passed 4 -0.
OLD BUSINESS
a. Final components of the 2001 Marketing Campaign: The Committee
considered the final two components of the 2001 marketing campaign.
Chairman Merrill noted that BVK/McDonald was asked to scale back the
Internet component based on the discussion at the March 8, 2001 meeting.
He indicated that that had been done, and that funds were re- directed to
several additional ad placements.
Ralph Maxson moved that the Committee recommend that the Village
Board approve the remaining components of the 2001 Marketing
Campaign and authorize the Village Manager to enter into the appropriate
contracts for BVK/McDonald to implement the Campaign. Second by
Kerry Mickelson. Motion passed 4 -0.
NEW BUSINESS
a. Release of First Quarter Tax Receipts to DCVB: Moved by Tony Mira,
seconded by Ralph Maxson recommending that the Village Board approve
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Oak Brook Hotel Convention & Visitors Committee
Meeting Minutes: May 3, 2001
the release of 20% of the first quarter tax receipts to the DuPage
Convention and Visitors Bureau. Motion passed 4 -0.
OTHER BUSINESS
Chairman Merrill reminded the Committee that it had previously discussed the
possibility of seeking request for proposals for the 2002 campaign. It was the
consensus of the Committee that consideration be given to issuing a RFP. Skip
Stritmatter indicated that the DCVB may be able to provide coordination or
oversight of the implementation of future campaigns.
The Committee determined that the Marketing Subcommittee should begin
preparing criteria to be used in evaluating potential marketing agencies. This
information would be incorporated into any resulting RFP. Additionally,
Chairman Merrill, Assistant Village Manager Crotty and Skip Stritmatter will
meet within the next two weeks to discuss possible DCVB participation in the
process.
ADJOURNMENT
Moved by Ralph Maxson and seconded by Kerry Mickelson to adjourn the
meeting at 5:50 p.m. Motion passed 4 -0.
ATTEST:
Michael A. Crotty
Assistant Village Manager
APPROVED:
September 6 ,2001
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Oak Brook Hotel Convention & Visitors Committee
Meeting Minutes: May 3, 2001