Minutes - 07/06/2000 - Hotel Convention and Visitors CommitteeOak Brook Hotel, Convention & Visitors Committee
Minutes of Thursday, July 6, 2000 Meeting
Present: Chairman John Merrill
Tony Mira (arrived at 5:12 p.m.)
Kerry Mickelson
Ralph Maxson
Absent: Mike Campa
Chuck Fleming
Peggy Lucas
Also Present: Assistant Village Manager Michael Crotty
Mary Beth Inman, BVK/McDonald, Inc.
Bridget Jones, BVK/McDonald, Inc.
Meeting was called to order at 5:10 p.m.
APPROVAL OF APRIL 6, 2000 MEETING MINUTES
The Minutes were amended to include Bridget Jones of BVK/McDonald as also
present. Motion by Ralph Maxson and seconded by Kerry Mickelson to approve
the minutes of the April 6, 2000 meeting as amended. Motion approved 3 -0.
OLD BUSINESS
None.
NEW BUSINESS
a. Ratification of Release of 1St Quarter 2000 Hotel Tax Receipts to the DuPage
Convention & Visitors Bureau: Motion by Ralph Maxson and seconded by
Kerry Mickelson to ratify the phone poll vote for the release of 20% of the 1St
quarter 2000 hotel tax receipts to the DuPage Convention & Visitors Bureau.
Motion passed 3 -0.
b. Release of 2nd Quarter 2000 Hotel Tax Receipts to the DuPage Convention &
Visitors Bureau: Motion by Kerry Mickelson and Seconded by Ralph
Maxson to release 20% of the 2nd quarter 2000 hotel tax receipts to the
DuPage Convention & Visitors Bureau. Motion passed 3 -0.
c. 2000 Marketing Campaign Update: Mary Beth Inman distributed samples of
the meeting planners sales kit to be distributed on July 7 to 1,500 meeting
planners. Inman also showed mock -ups of the final three post card mailings
to be distributed throughout the remainder of this year. From previous post
card mailings, we received 118 calls to the call center. This does not include
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Meeting Minutes: July 6, 2000
calls made directly to any of the hotels. Committee members were
encouraged to add any suggestions or changes to the cards.
A media schedule showing current newspaper advertisement placements was
also distributed. Print ads are still running in meeting - specific publications as
well.
d. 2001 Marketing Campaign Planning: Motion by Tony Mira, seconded by
Kerry Mickelson to table this item to the August meeting. Motion passed 4 -0.
ADJOURNMENT
Motion by Tony Mira and seconded by Kerry Mickelson to adjourn the meeting at
5:43 p.m. Motion passed 4 -0.
ATTEST:
Ct �V L
Michael A. Crotty
Assistant Village Manager
APPROVED:
August 17, 2000
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Meeting Minutes: July 6, 2000