Loading...
Minutes - 10/08/2003 - Intergovernmental Joint Review BoardMINUTES OF THE OCTOBER 8, 2003 SPECIAL JOINT MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK AND THE OAK BROOK PARK DISTRICT BOARD OF COMMISSIONERS APPROVED AS WRITTEN ON OCTOBER 28, 2003. 1. CALL TO ORDER: The Special Joint Meeting of the President and Board of Trustees of the Village of Oak Brook and the Oak Brook Park District Board of Commissioners was called to order by President Quinlan in the West Wing Training Room of the Butler Government Center at 7:45 a.m. The Pledge of Allegiance was given. CALL TO ORDER 2. ROLL, CALL,,: ROLL CALL The Deputy Village Clerk Carol Harty called the roll with the following persons PRESENT: President Kevin M. Quinlan, Trustees George T. Caleel, John W. Craig and Susan Chase Korin. Trustee Asif Yusuf arrived at 7:50 a.m. ABSENT: Trustees Stelios Aktipis and Elaine Miologos. IN ATTENDANCE: Richard B. Boehm, Village Manager; Robert L. Kallien, Jr., Director of Community Development; Dale L. Durfey, Jr., Village Engineer; Darrell J. Langlois, Finance Director; Bruce F. Kapff, Director of Information Services & Purchasing; Ruth A. Martin, Library Director; Allen W. Pisarek, Police Chief, Michael J. Meranda, Public Works Director; Bonnie Sartore, Bath & Tennis Club Manager; Trey VanDyke, Golf Club Manager and Rob Cronholm, Acting Fire Chief. Oak Brook Park District Executive Director Tom Suhs called the roll with the following persons PRESENT: Oak Brook Park District Board President Thomas Truedson, Park District Commissioners Marie Kokenis, John O'Brien, Harry Peters and Howard Trier. IN ATTENDANCE: Paula Creed, Administrative Assistant 3. DISCUSSION OF INTERGOVERNMENTAL PROGRAMS AND DISC RvTRGVNMNTL PROJECTS PROD & PROJ a. l OK Race IOK RACE VILLAGE OF OAK BROOK Minutes Page 1 of 4 October 8, 2003 3. a. Park Board President Truedson provided an update on the l OK Race that the Park District has tentatively scheduled for July 25th of next year. They are still brainstorming ideas for the race and have hired a consulting firm that has planned other races. He added that they felt a need to make it special since there is a great deal of competition for participants. They are looking to make this an annual event that will grow. He reported that discussions were being held with Oakbrook Center to incorporate the mall into the activities and co- market the event. President Quinlan and Village Manager Boehm commented that they had conversations with Chuck Fleming, General Manager of the mall, and indicated that he was very excited about the prospect of the race starting and ending at the mall. Park Board President Truedson added that the race would be certified by CARA which would add to its attractiveness for participants preparing for the Chicago Marathon and other races. He also added that there were sponsorship opportunities that were being investigated. He indicated that he would like input from the Police Department for the planning of the event. He concluded stating that the plans were still in the preliminary stage and that they would welcome suggestions. b. Former Butler School FRMR BUTLER SCHL Director Suhs commented that by State Statute the Park District is charged with oversight of historic museums, etc. He indicated that the Park District was interested in what should and what could be done to the Old Butler School in order to determine its usefulness as a museum. Village Manager Boehm reported that the Village had included in the 2004 Budget funds for exterior repairs and that the Village was in the process of bidding replacement of the boiler. He also indicated other issues that needed to be addressed if the facility is used for public occupancy as the Village of Oak Brook has planned to use the upper level for storage. Director Suhs indicated that there is interest by the Park District to lease the lower level of the property for a Historical Society museum. He added that there were taxing and cost issues to discuss and that the Park District Board had not yet discussed the issue as the Historical Society had not formally approached the Park District at this point. He indicated that the Park Board needed to understand what expenses were required to bring the building up to standards. Manager Boehm indicated that the Village had previously provided the Historical Society with estimates and that estimates will be VILLAGE OF OAK BROOK Minutes Page 2 of 4 October 8, 2003 IF 3 4 b. shared with the Park District. Commissioner Peters indicated that the Park District had a restricted timeframe to make a decision in order to levy a tax for 2005 as a decision must be made by December or a whole year would be lost. He indicated that residents were unaware of the Historical Society, but when asked they indicated that they were in favor of preserving a landmark. Commissioner O'Brien inquired about asbestos issues and was told that the Village was unaware of any. He added that the Park District Board was open to the idea, but that they were the only taxing body able to raise funds. He hoped that it would be a cooperative effort. Director Suhs felt that the building was of historical significance to Oak Brook and that the Boards need to work together to make it a showcase. Manager Boehm indicated that he would work with the Park District to apprise them of the list of needed repairs. He offered for consideration the idea of returning the lower level interior of the building to period decor. c. Other Programs and Projects Trustee Korin reported that the Park District had three racquetball courts that were seldom used and there had been discussion about turning them into an indoor practice golf range. Commissioner Trier had reservations in relation to this project, but Commissioner Peters indicated that his concerns would be taken into consideration and accommodations would be made to alleviate those concerns. Golf Manager VanDyke provided input into the scenario and indicated that with a lot of work and cooperation with the Village of Oak Brook professional golf staff that it could be a viable program. The Park District felt that it would have to be programmed to be successful. Golf Manaer VanDyke suggested that if a program was planned, the November 8` event at the Golf Club would be a perfect time to advertise. Discussion ensued relative to website marketing and upgrades to the Village of Oak Brook website. Village Trustees and Park District Commissioners made positive comments about these cooperative efforts. OTHR PROG /PROD TOUR OF OLD BUTLER SCHOOL AND BUTLER GOVERNMENT TOUR CENTER At 8:30 a.m. the group toured the Butler Government Center and finally the Old Butler School. Comments made during the tour of the Old Butler School included concern for the appearance of the previous tuckpointing repairs; bathroom facilities could be converted for ADA compliance; a drop ceiling could be removed and that VILLAGE OF OAK BROOK Minutes Page 3 of 4 I October 8, 2003 4. the building was made of lath, plaster and the lumber used was dimensional hard woods. It was felt that there were long term possibilities, but that there were cost factors to be considered. ■ The mechanical room was viewed and Manager Boehm explained the air handling unit and the concerns for its replacement. He reiterated that the boiler was in the process of being bid for replacement and he noted potential wiring issues. He added that there were shutters stored and available. President Truedson and Commissioner Peters suggested that the upper level would be more historically interesting, but there were no washrooms available and the addition of an elevator could be costly. Notice was made that there was currently a dumbwaiter in the facility that might possibly be converted to a one person elevator. They suggested that they believed that the Historical Society at this time was just looking for space and that a "wish" list should be developed for future discussions. It was suggested that the public be made aware that there was interest in finding photographs of the school, interior and exterior to help in any possible reconstruction. 5. ADJOURNMENT: ADJRN Motion by Commissioner Peters, seconded by Commissioner O'Brien, to adjourn the meeting at 9:33 a.m. VOICE VOTE: Motion carried. ATTEST: in Linda K. Gonnella, CMC Village Clerk VILLAGE OF OAK BROOK Minutes Page 4 of 4 October 8, 2003