Minutes - 02/18/2003 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
February 18, 2003
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED—BY THE LIBRARY
COMMISSION ON May 20 2003
ROLL CALL:
The Oak Brook Library Commission meeting of Tuesday, February 18, 2003 was called to order by
Chairperson Anthony J. Ingrisano in the Friends of the Library Meeting Room at 7:30 p.m.
PRESENT: Commissioners Anthony J. Ingrisano, Madeline Bell, Randa Bishlawi, William E. Duff,
Melissa Salazar and Janice Skowron
IN ATTENDANCE: Susan Chase Korin, Trustee Liaison, Ruth A. Martin, Library Director, Michelle M.
Coduto, meeting secretary
ABSENT: Commissioner Veena Mendiratta
2. APPROVAL OF MINUTES:
The minutes of the August 20, 2002 meeting were approved as submitted.
3. INTRODUCTION OF NEW COMMISSIONERS:
The Commissioners introduced themselves.
4. ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
5. OLD BUSINESS:
A. UPDATE ON RECENTLY REVISED POLICIES:
Director Martin discussed the new and recently revised policies, which include the Computer Use
Policy, the Meeting and Group Study Rooms Policy and the Exhibit Policy. Martin thanked the
Commission for their work in the creation and revision of these policies.
NEW BUSINESS:
A. POLICY REVIEW SCHEDULE:
Director Martin informed the Commission that, by Illinois State Law, the General Policy and
Collection Management Policy must be reviewed every two years. Martin went on to say that after
the Commission approves the amended policy, it is brought to the Village Attorney. Any changes
made by the Attorney are brought before the Commission. The Commission then recommends the
policy to the Village Board. The Village Board takes final action on the policy.
B. GENERAL POLICY:
The Commission discussed and suggested changes to the draft policy. Commissioner Skowron
suggested the addition of a Table of Contents to make the policy easier to read. Director Martin
will make the changes and send a second draft copy to the Commissioners. Chairperson Ingrisano
requested that the second draft be sent a few weeks before the meeting.
During the General Policy discussion, other suggestions were made by the Commission, including
Commissioner Bell's request that the revised mission statement, once approved, be hung in the
OAK BROOK LIBRARY COMMISSION 1 of 2 February 18, 2003
Library and Commissioner Salazar's suggestion to add bean bags chairs to the Youth Services area
to divert the children from climbing on the furniture.
C. INTRODUCTION TO SERVING OUR PUBLIC (SOP):
Director Martin introduced the Commission to SOP, which is a guideline to help libraries provide
quality service.
D. SOP DISCUSSION. CHAPTERS 6 -8:
CHAPTER 6 — PROGRAMMING:
Commissioner Salazar suggested that the Library present programs geared toward high
school students, such as how to write a college essay and how to pick a career.
Commissioner Bell discussed a book talk program for junior high school children that she
created in which she invited community leaders to choose a book from a list that she had
prepared and then present a book talk to the children.
CHAPTER 7 — ACCESS:
Trustee Liaison Korin suggested that the hours of operation be posted on the book drops.
Commissioner Duff commented on the space saving abilities of compact shelving.
CHAPTER 8 — PUBLIC RELATIONS AND MARKETING:
Director Martin stated that she would like the Commission to begin annual walk - throughs
as suggested by SOP. The first is scheduled for 7 p.m. on May 20, 2003.
7. CHAIRPERSON'S REPORT:
Chairperson Ingrisano welcomed the new Commissioners and expressed his enthusiasm in having a
larger Commission. Ingrisano announced that the October 2002 Evergreen concert was a hit and
that the next concert will take place on April 6, 2003 at the Bath & Tennis Clubhouse. Ingrisano
also announced the Friends Book Sale, which is scheduled for April 24 -26 at the Oak Brook Park
District. A verbal invitation to join the Friends group was given.
8. DIRECTOR'S REPORT:
Director Martin also welcomed the new Commissioners. Martin distributed the 2003 Program
Objectives and explained them to the new Commissioners. Martin informed the Commission that
the 2004 Program Objectives will be on the agenda for the May 20, 2003 meeting.
ADJOURNMENT:
The meeting was adjourned at 9:55 p.m. by Chairperson Ingrisano.
Respectfully submitted,
/A
Michelle M. Coduto
Meeting Secretary
OAK BROOK LIBRARY COMMISSION 2 of 2 February 18, 2003