Minutes - 02/19/2002 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
FebnjgM 19, 2002
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED BY THE LIBRARY
COMMISSION ON August 20 2002
ROLL CALL:
The Oak Brook Library Commission meeting of Tuesday, February 19, 2002 was called to order by
Chairperson Anthony J. Ingrisano in the Upper Level Conference Room of the Village Commons at 7:30
p.m.
PRESENT: Commissioners Anthony J. Ingrisano and Randa Bishlawi
IN ATTENDANCE: Susan Chase Korin, Trustee Liaison, Ruth A. Martin, Library Director, Michelle M.
Coduto, meeting secretary and Melissa Wrobel, The Doings
APPROVAL OF MINUTES:
The minutes of the November 20, 2001 meeting were approved as submitted.
3. ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
OLD BUSINESS:
A. LIBRARY BUILDING PROJECT:
Director Martin announced that the collection has been moved into the new library building.
Staff is working on targeting books, installing computers and other miscellaneous tasks. Martin
informed the Commission that there have been problems with the installation of the custom
designed service desks, but that it would not prohibit the opening of the Library. The target
opening date is March 6, 2002 with the grand opening on March 9, 2002 and the donor preview
taking place on March 2, 2002.
B. MEETING ROOM POLICY:
Director Martin distributed a draft of the meeting room policy and highlighted the changes from
the previous draft. Martin stated that she and Attorney Martens discussed adding definitions to
some of the terms used. Commissioner Bishlawi felt that the permissible uses are too restrictive
and should be made to include other agencies that do not have a member who holds an Oak
Brook library card. Chairperson Ingrisano stated that the restrictions are a good starting base
and agreed with Trustee Korin's suggestion to leave the restrictions in place now and revisit the
policy in January 2003. The two Commissioners could not come to a decision on the matter and
will leave it to the Board of Trustees to decide.
The other draft policy issue discussed by the Commission was the charging of fees and it was
decided to charge a $50 security deposit to use the meeting room, but that there will not be an
actual rental fee. It was also decided that another $50 deposit will be required if the
person/group wishes to use any of the following audio - visual items: television, VCR, DVD player
or overhead projector. Commissioner Bishlawi suggested that the Library staff collect two
separate deposit checks if audio - visual items will be used. This suggestion was accepted by the
Commission.
OAK BROOK LIBRARY COMMISSION 1 of 2 February 19, 2002
C. GRAND OPENING EVENT PLANNING:
The Commission decided that the grand opening event on March 9, 2002 will begin with a
ribbon cutting at 10:30 a.m. Director Martin will ask Village President Karen Bushy to speak.
She will be introduced by Chairperson Ingrisano and will be followed by Library Foundation
president George T. Caleel and Friends of the Library president Barbara Benezra, if they agree.
It was also suggested that a representative from McDonald's be invited to speak. Director Martin
informed the Commission that Library staff is working on a program to be distributed, which will
include a map and information about the new building and services. The Library staff will
provide tours to those patrons who wish to have a guided tour. Commissioner Ingrisano
expressed his wish to keep the opening ceremony as brief as possible as patrons will be standing
for the duration.
Chairperson Ingrisano suggested that the Library ask the Bath and Tennis Clubhouse to provide
the refreshments. Director Martin volunteered to call Bonnie Sartore. Wording for the
invitations was also decided upon. Commissioner Bishlawi questioned Martin on the
entertainment for children and Martin informed her that Library staff would be providing story
times and that there is a possibility that Ronald McDonald may make an appearance. Trustee
Korin volunteered to contact Philip's to request the donation of a Spring bouquet for the banquet
table.
NEW BUSINESS:
None
6. CHAIRPERSON'S REPORT:
Chairperson Ingrisano spoke of the loss of long -time Friend of the Library, Joe Fullan. Ingrisano
announced that the Friends of the Library have scheduled the Evergreen Concert for April 21,
2002. Genesis Connection, a 17 -member ensemble, will perform. Ingrisano informed the
Commission that the Friends are eager to support the new Library in any way they can.
DIRECTOR'S REPORT:
Director Martin shared her enthusiasm for the new library building with the Commission.
Martin presented the Commission with a draft of the Ordinance governing the Commission. Due
to a change in state legislature, an amended ordinance that includes the addition of more
Commission members will be presented to the Village Board.
8. ADJOURNMENT:
The meeting was adjourned at 9:21 p.m. by Chairperson Ingrisano.
Respectfully submitted,
�C,
j
Michelle M. Coduto
Secretary
OAK BROOK LIBRARY COMMISSION 2 of 2 February 19, 2002