Minutes - 03/15/2011 - Library CommissionMINUTES OF THE MARCH 15, 2011 REGULAR MEETING OF THE LIBRARY
COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS AMENDED ON
MAY 17, 2011.
1. CALL TO ORDER: CALL TO ORDER
The regular meeting of the Library Commission was called to order by Commission
Chairperson Petz in the Library Meeting Room at 7:00 p.m.
2. ROLL CALL: ROLL CALL
Commission Chairperson Petz called the roll with the following persons
PRESENT: Commissioners Herbert Amquist, Susan Epstein - Lasinski, Veena
Mendiratta, Roberta Petz, Hope Sabbagha and Sandra Wittrock
ABSENT: none
IN ATTENDANCE: Susan Madorin, Library Director, Michelle Coduto, Office Coordinator
3. APPROVAL OF MINUTES:
LIBRARY COMMISSION MEETING — JANUARY 18,2011
Motion by Commissioner Epstein - Lasinski and seconded by Commissioner Wittrock to
approve the minutes of the regular Library Commission Meeting of January 18, 2011 as
written.
4. RESIDENT COMMENTS:
None
5. UNFINISHED BUSINESS
A. LIBRARY SURVEY QUESTIONS
Director Madorin informed the Commission that she has not yet received direction from the
Village as to the format of the survey. Madorin recommended questions about ebooks, the
self check machine and general service.
Commissioner Sabbagha suggested a variety of questions, including "how often do you visit
the Library", "do you find what you are looking for ", "what do you think the Library should
focus on in the future" and "do you know about the Gift Book Program ".
Commissioner Mendiratta stated that they need to know the purpose of the survey before the
questions can be decided upon and that the Library would have to act on the results of the
survey.
Commissioner Epstein- Lasinski suggested adding the questions "what do you want the most
from the Library" and "are you satisfied ", following by "if no, why ".
B. NATIONAL LIBRARY WEEK
Director Madorin presented the Commission with the agenda for this year's National Library
Week celebration, taking place April 10 — 16. Madorin asked the Commissioners to sit in
VILLAGE OF OAK BROOK Minutes Page 1 of 3 March 15, 2011
MINUTES
RESIDENT
COMMENTS
UNFINISHED
BUSINESS
LIBRARY SURVEY
QUESTIONS
the Lobby and discuss the Library with patrons on Tuesday afternoon. Chairperson Petz
mentioned that Tuesday, April 13 is National Library Workers Day. Commissioner Wittrock
suggested a thank you book be put out for patrons to sign and leave messages about the
Library and the Library employees. She also suggested taking a picture of patrons with their
favorite book and posting it in the Library with a blurb about why they chose that book.
6. NEW BUSINESS
NEW BUSINESS
A. NONRESIDENT LIBRARY CARD PROGRAM:
NONRESIDENT
CARDS
Motion by Commission Amquist and seconded by Commissioner Sabbagha to authorize and
direct the Library to participate in the Nonresident Library Card Program. All in favor, none
opposed.
SPECIAL ACQ
B. REVIEW OF SPECIAL ACQUISITIONS POLICY:
POLICY
Director Madorin suggested adding the Lladro figurine collection to the list of gift items.
Motion by Commissioner Mendiratta and seconded by Commissioner Amquist to amend and
readopt the Special Acquisitions Policy. All in favor, none opposed.
C. COFFEE SHOP STUDY:
COFFEE SHOP
Director Madorin informed the Commission that the Village Board has asked her to research
adding a coffee shop at the Library. Madorin plans to talk with the director at Elmhurst
Public Library about their coffee shop. She will also create a plan with other options for the
Village Board to review. Madorin requested the help of the Commission in creating these
reports. Commissioners Sabbagha and Epstein- Lasinski volunteered. Commissioner
Mendiratta suggested hiring a part time employee to work at a coffee shop only during the
Library's high traffic times.
D. PLANNING FOR TEN YEAR LIBRARY CELEBRATION fN 2012: 10 YEAR
CELEBRATION
Direction Madorin announced that the tenth anniversary of the Library building will be in
March 2012 and that plans for a celebration have begun. Commissioner Wittrock suggested
having a cake on the actual date in March, but having the celebration in May when the
weather is nicer. Madorin asked the Commissioners to think of some celebration ideas.
E. CHAIRPERSON'S REPORT: CHAIR REPORT
Chairperson Petz stated that we should be thankful for our Library, especially in light of the
natural disasters in Japan, Australia and New Zealand and the destruction and looting seen at
the library in Cairo.
F. DIRECTOR'S REPORT:
DIRECTOR REPORT
Director Madorin informed the Commission that Village President Craig is searching for a
new Commissioner to replace former Commissioner Bishlawi. Madorin also told the
Commissioners about new happenings at the Library, including wifi printing, working to
offer epay to patrons, 24 hour surveillance in the lobby and staff entrance, possibly replacing
the self check machine and the upcoming Recycling Extravaganza.
VILLAGE OF OAK BROOK Minutes Page 2 of 3 March 15, 2011
G. OTHER NEW BUSINESS:
None
ADJOURNMENT:
Commission Chairperson Petz adjourned the meeting at 8:25 p.m.
ATTEST:
s/Michelle M. Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 3 of 3 March 15, 2011
OTHER NEW
BUSINESS
ADJRN