Minutes - 03/17/2009 - Library Commission2.
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MINUTES OF THE MARCH 17, 2009 REGULAR MEETING OF
THE LIBRARY COMMISSION OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON MAY 19, 2009.
CALL TO ORDER: CALL TO ORDER
The regular meeting of the Library Commission was called to order by Commissioner
Bishlawi in the Library Meeting Room at 7:07 p.m
ROLL CALL- ROLL CALL
Commissioner Bishlawi chaired the meeting in Chairperson Skowron's absence. She
called the roll with the following persons
PRESENT: Commissioners Randa Bishlawi, William Duff, Lucia Sutton and
Madeline Bell
ABSENT-, Commissioner Veena Mendiratta and Commission Chairperson Janice
Skowron
IN ATTENDANCE: Margaret Klinkow Hartmann, Library Director and Michelle Coduto,
Office Coordinator
APPROVAL OF MINUTES: MINUTES
LIBRARY COMMISSION MEETING — JANUARY 20, 2009
Motion by Commissioner Bell and seconded by Commissioner Sutton to approve the
minutes of the regular Library Commission Meeting of January 20, 2009 as amended to
correct the date of the April election from the 14th to the 7ti'.
UNFINISHED BUSINESS UNFINISHED
BUSINESS
A. LIBRARY COMMISSION DUTIES AND RESPONSIBILITIES - DUTIES &
RESPONSIBILITIES
The Commission decided to' rename -the document "Responsibilities and Procedures"
Grammatical changes were also made. Commissioner Bishlawi suggested adding a section
for public comment in the future Commissioner Bell moved and Commissioner Duff
seconded the motion to approve the Library Commission Responsibilities and Procedures
document. The Commission voted all in favor, none opposed.
NEW BUSINESS NEW BUSINESS
A. MEETING ROOM POLICY: MEETING ROOM
POLICY
Commissioner Bell moved and Commissioner Duff seconded the motion to charge a flat
$35 fee for a 4 hour Meeting Room rental period, to increase the piano fee from $25 to $50
and to no longer collect a room deposit fee beginning July 1, 2009 The Commission voted
all in favor, none opposed.
B. POSSIBLE CHANGES IN SERVICE DUE TO ECONOMIC SLOWDOWN. POSSIBLE
CHANGES
Director Klinkow Hartmann informed the Commission that the Library will be open less
hours beginning June 2009. The details have not been finalized REQUEST TO
C. REQUESTS TO THE FRIENDS TO SUPPLEMENT THE BUDGET: FRIENDS
VILLAGE OF OAK BROOK Minutes Page 1 of 2 March 17, 2009
The Friends of Oak Brook Public Library Board refused the Library's request for additional
funding to supplement the budget, which has been cut for 2009.
LIBRARY
D. ADDITION TO LIBRARY PROJECT FOR POSSIBLE FEDERAL FUNDING: ADDITION
Representative Judy Biggert may have federal funds at her discretion and asked the Village
for a bricks and mortar project suggestion. The Village requested a $3 -4 million addition to
the Library to be used as an emergency command center.
NONRES CARD
E. NONRESIDENT CARD FEES: FEES
Commissioner Bell moved and Commissioner Duff seconded the motion to approve the
new nonresident card fee for 2009 -2010. The Commission voted all in favor, none
opposed
CHAIR REPORT
F CHAIRPERSON'S REPORT:
none
G. DIRECTOR'S REPORT: DIRECTOR REPORT
Director Klinkow Hartmann announced that the Library is holding a logo contest Five
entries have already been received.
OTHER NEW
H. OTHER NEW BUSINESS: BUSINESS
Commissioner Duff told the Commission that he has been working with the Library staff to
update the 327.12 holdings, making suggestions of what should be ordered and what can be
discarded. Duff also announced that he did research for two upcoming books, both of
which will be added to the Library's collection.
7. ADJOURNMENT. ADJRN
Commissioner Bell moved to adjourn the meeting at 8.41 p.m. Commissioner Duff
seconded the motion
ATTEST.
s/Michelle M Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 2 of 2 March 17, 2009