Minutes - 05/15/2001 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
May 15, 2001
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED—BY THE LIBRARY
COMMISSION ON August 21, 2001
1. MEETING CALL:
The Oak Brook Library Commission meeting of Tuesday May 15, 2001 was called to order by
Chairperson Anthony J. Ingrisano in the Upper Level Conference Room of the Village Commons
at 7:39 p.m.
PRESENT: Commissioners Anthony J. Ingrisano and Randa Bishlawi, Commissioner Adam
Butler arrived at 7:50 p.m.
IN ATTENDANCE: Ruth A. Martin, Library Director, Michelle M. Coduto, meeting secretary,
ABSENT: Library Trustee Liaison Susan Chase Korin
2. INTRODUCTION OF NEW TRUSTEE LIAISON
Trustee Liaison Korin was absent from the meeting.
APPROVAL OF MINUTES:
The minutes of the November 13, 2000 meeting were approved as submitted.
4. OLD BUSINESS:
A. LIBRARY PROJECT REPORT:
Director Martin presented the Commissioners with pictures of the library building
construction, which had been printed from the Library's website. Martin informed the
Commissioners that she is expecting an Spring 2002 occupancy at 600 Oak Brook Road.
B. LIBRARY FOUNDATION REPORT:
Director Martin announced that the Foundation has sent out a fundraising campaign
mailer to both Oak Brook residents and local businesses. The Library architect, Phillip,
Swager and Associates is currently designing the donor wall that will be in the new
building.
C. FRIENDS OF THE OBPL REPORT:
Commissioner Ingrisano reported that the annual membership mailing will be sent this
month. Ingrisano announced that the next Evergreen Concert will take place on
October 28, 2001 at the Bath & Tennis Clubhouse. Ingrisano also announced that the
Friend's Used Book Sale in April made well over $3000.
4. NEW BUSINESS:
A. COLLECTION MANAGEMENT POLICY:
Director Martin led the discussion of the changes made to the Library's Collection
Management Policy. Commissioner Bishlawi moved to adopt the policy. Commissioner
Butler seconded the motion. Motion approved.
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B. PROGRAM OBJECTIVES:
Director Martin distributed the draft Program Objectives to the Commissioners and
asked for their input as to what they would like to see the Library achieve in 2002.
Commissioner Butler suggested that the Commission be given regular Library usage
statistics so that the Commissioners may become more closely involved. Commissioner
Ingrisano proposed that the Library should give the patrons programming ideas and see
which programs the community would be interested in participating in. Commissioner
Bishlawi added that the Library could display what other libraries are doing as far as
programming, to let the community know what is possible.
C. SOP INTRODUCTION & CHAPTERS 9 & 10
The introduction was bypassed as it was for the new Trustee Liaison's benefit. Director
Martin presented the Commissioners with a typed presentation of the Library's
standings on Chapters 9 and 10, as well as Chapters 6, 7 and 8, which were missed due
to the cancellation of the February 2001 meeting. Commissioners will comment on any
items of interest either directly to Martin or at the August meeting.
CHAIRPERSON'S REPORT:
Chairperson Ingrisano expressed his excitement, and the excitement of the community, over the
construction progress.
Ingrisano asked the Commission for any ideas for a new Meeting Room Policy which will be
required once the new Library building is open to the public. He suggested that a security deposit
should be collected to cover any needed janitorial fees. Commissioner Butler stated that the
deposit should reflect the number of people to be in attendance. Director Martin discussed other
libraries' policies and distributed a preliminary draft drawn up using the Illinois State Library
standards. Commissioner Bishlawi suggested that the Commission gather more information
from other libraries that have an established meeting room policy. It was decided that Martin
would organize the ideas that the Commission expressed and that the policy would appear for
further discussion on the August 21, 2002 agenda. No final action will be taken until the Village
Attorney has reviewed the draft.
6. DIRECTOR'S REPORT:
Director Martin announced the success of National Library Week, April 1 -7, 2001. Martin then
described the discussions that took place at Library Advocacy Day in Springfield, IL. One of the
main topics discussed with the legislators was the use of Internet filters. In response to recent
concerns, Martin clarified that the weeding project was to be completed before the move and that
a standard library formula is being used to decide which books should be weeded and which need
to remain on shelf. Martin also announced that the Summer Reading Program, Feed Your Need
to Read, would be available from June — August, 2001.
7. ADJOURNMENT:
The meeting was adjourned at 9:57 p.m. by Chairperson Ingrisano.
Respectfully submitted,
Michelle M. Coduto
Secretary
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