Minutes - 05/17/2011 - Library CommissionMINUTES OF THE MAY 17, 2011 REGULAR MEETING OF THE LIBRARY
COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON
JULY 19, 2011.
CALL TO ORDER:
The regular meeting of the Library Commission was called to order by Commission
Chairperson Petz in the Library Meeting Room at 7:01 p.m.
2. ROLL CALL:
Commission Chairperson Petz called the roll with the following persons
PRESENT: Commissioners Herbert •Amquist, Susan Epstein, Roberta Petz, Hope
Sabbagha and Veena Mendimtta
ABSENT: Commissioner Sandra Wittrock
IN ATTENDANCE: Susan Madorin, Library Director, Carol Maresh, Library Assistant
APPROVAL OF MINUTES:
CORRECTION TO PREVIOUS MARCH 15, 2011 MINUTES:
Commissioner Mendiratta would like her statement to read "the purpose" rather than
"objective ".
Motion by Commissioner Amquist and seconded by Commissioner Sabbagha to approve the
amended minutes of the regular Library Commission Meeting of March 15, 2011.
4. RESIDENT COMMENTS:
None
5. UNFINISHED BUSINESS
A. LIBRARY SURVEY QUESTIONS:
The Village will have two questions regarding the Library on their Citizen Survey: "Have
you visited the Library in the past 12 months ?" and "If so: rate your level of satisfaction with
the professionalism of the service and the quality of the service."
B. TEN YEAR CELEBRATION IN 2012:
Discussion centered on musical offerings, budget requirements for the celebration and
soliciting donations from area retailers. The anniversary date is March 9, but the
Commissioners would like a date in early June on a Sunday which would require a special
opening time since the Library is closed on Sundays after Memorial Day.
6. NEW BUSINESS
A. REFERENCE POLICY:
Change to the first paragraph: delete "regardless of age, gender, sexual orientation, race, or
ethnicity of the questioner, or purpose of the question."
VILLAGE OF OAK BROOK Minutes Page I of 2 May 17, 2011
CALL TO ORDER
ROLL CALL
MINUTES
RESIDENT
COMMENTS
UNFINISHED
BUSINESS
LIBRARY SURVEY
QUESTIONS
10 YEAR
CELEBRATION
NEW BUSINESS
REFERENCE POLICY
New wording: The Reference staff of the Oak Brook Public Library responds to the
information needs of their users, providing clear and accurate answers to all patron inquiries.
Reference Service is provided by professionally trained individuals.
Additionally under "Services" add the following:
Professional staff will instruct in the use of new technology, assist in electronic downloads
and inform users of databases and other available reference tools.
Commissioner Arnquist moved to recommend these changes to the Board of Trustees and
Commissioner Epstein seconded the motion. None opposed.
B. CHAIRPERSON'S REPORT: CHAIR REPORT
Chairperson Petz reported the Friends of the Library Used Book Sale made $9500, less
expenses. Commissioner Amquist stated that Mary Ann Nunez has continued to do an
outstanding job in her volunteering for this sale.
The Friends of the Library have approved the purchase of e- readers for the Library. The
Friends will purchase one of each: Kobo, Nook, Kindle and possibly a new Sony reader
C. DIRECTOR'S REPORT: DIRECTORREPORT
Director Madorin reported that there will be a new Library Liaison who will be appointed by
the new Village President.
The coffee shop study is done and there will be no further action.
Madorin has gotten approval to promote Jennifer Hatcher from shelver to YS assistant.
Strategic planning for the Village is beginning in July.
A ceremony to mark the 10 year anniversary of 9/11 is planned for September.
The Library will be implementing E -pay for fines and fees by end of June.
There are currently several art displays at the Library: A serigraph by Erte, CSA display in
lobby, Lynn Tietz paintings in Reference area, and a bronze Lee and Grant statue
commemorating the Civil War displayed on the new materials bookcase.
Volunteers are needed for the Recycling Extravaganza in June. Commissioner Mendiratta
requested Police assistance for traffic control that day.
As of July 1, the Library's new library system will be Reaching Across Illinois Libraries
System (RAILS).
OTHER NEW
F. OTHER NEW BUSINESS: BUSINESS
None
ADJOURNMENT:
ADJRN
Commissioner Amquist moved to adjourn the meeting at 8:30 p.m. Commissioner Epstein
seconded the motion.
ATTEST:
s /Carol Maresh
Library Assistant
VILLAGE OF OAK BROOK Minutes Page 2 of 2 May 17, 2011