Minutes - 05/20/2003 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
May 20, 2003
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED—BY THE LIBRARY
COMMISSION ON August 19 2003
ROLL CALL:
The Oak Brook Library Commission meeting of Tuesday, May 20, 2003 was called to order by Chairperson
Anthony J. Ingrisano in the Friends of the Library Meeting Room at 7:45 p.m.
PRESENT: Commissioners Anthony J. Ingrisano, Madeline Bell, Randa Bishlawi, William E. Duff, Veena
Mendiratta, Melissa Salazar and Janice Skowron
IN ATTENDANCE: Susan Chase Korin, Trustee Liaison, Richard B. Boehm, Village Manager, Ruth A.
Martin, Library Director and Michelle M. Coduto, meeting secretary
2. APPROVAL OF MINUTES:
The minutes of the February 18, 2003 meeting were approved as submitted.
ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
4. OLD BUSINESS:
A. GENERAL POLICY:
Trustee Liaison Korin and Commissioner Bishlawi suggested some minor changes which were
accepted. Chairperson Ingrisano motioned to approve the policy for recommendation to the
Village Board, Bishlawi seconded the motion. The motion passed unanimously by a voice vote.
Director Martin will place the policy on the agenda for the Village Board meeting on June 10,
2003.
6. NEW BUSINESS:
A. DLS EMAIL LIST:
Director Martin offered the sign -up sheet to any Commissioner wishing to subscribe to the DLS
Library Trustee email list.
B. OBJECTIVES:
Chairperson Ingrisano and Commissioner Bishlawi suggested additional landscaping, including
exploring the possibility of an evergreen climbing vine to grow around the black fences located on
the west side of the building, as a possible 2004 Objective.
Bishlawi voiced her concern over the lack of warmth in greeting from the Circulation staff, which
deals with 2003 Objective 511 -3. Commissioner Duff suggested greeting patrons by name.
Commissioner Mendiratta stated that she found her contact with the Circulation staff to be both
positive and warm. Commissioner Skowron said that her contact also has been positive and that
the staff is professional and business -like. Commissioner Salazar suggested that staff could make
transactions friendlier by asking patrons if they have found everything they were looking for, thank
them for coming and state that they hope to see the patron again soon. Use of names was
considered important in creating a friendly, inviting atmosphere.
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Director Martin will pass these suggestions on to the staff and work toward a more satisfactory
completion of Objective 511 -3.
C. COLLECTION MANAGEMENT POLICY:
Director Martin introduced the Collection Management Policy, which must be reviewed every two
years by Illinois law. Martin requested that the Commissioners read through the current policy.
Staff - recommended changes will be mailed to the Commissioners prior to the August meeting.
The Collection Management Policy will appear on that meeting's agenda.
D. REFERENCE POLICY:
The Reference Policy is also in need of review. This is not a policy mandated by State law but is
recommended in SOP. Director Martin will mail staff - recommended changes to the Commission
prior to the August meeting. The Reference Policy will appear on that meeting's agenda.
E. SOP CHAPTERS IX & X BUILDING WALK THROUGH DISCUSSION:
Director Martin distributed the staff comments on SOP in its entirety for the Commission to read
through. The Commission had some comments concerning SOP Chapters IX & X and the Library
walk though.
Chairperson Ingrisano stated that he thought the Library facilities are outstanding and with the
exception of the echo, which will he hopes will be diminished once sound boards and baffles are
installed, he did not see anything wrong with the building.
Commissioner Skowron questioned the temperature of the glass in the winter. Director Martin
explained the HVAC system that the Library uses to maintain satisfactory temperatures indoors
when the temperature is extreme outdoors.
Martin informed the Commission that she is working with the Public Works Department to adjust
the lighting of the Library's sign on 3151 Street. Trustee Liaison Korin asked if the sign could be
raised. The sign complies with the Village's sign ordinance. Martin will find out if it can be
raised. Commissioner Bell suggested signage at 31" Street clarifying turn options.
Korin suggested moving the shelving in the Young Adult area so that patrons would be able to see
straight through the building from the west to the east windows. Korin also suggested putting
some type of decoration in the center of the dome. Martin has requested silk foliage from the
Friends. The gift has been approved. She and Ingrisano will work together to select silk trees.
Commissioner Salazar noted that not all of the power outlets have child proof covers on them.
Salazar also noted that when the sun is shining directly into the lobby, the seating there becomes
quite hot. Salazar voiced her concern over hanging flags in the Library fearing that the
overabundance of clashing colors would look tacky and suggested that if flags are hung, they be all
the same color scheme, such as flags for each of Oak Brook's subdivisions. Ingrisano stated that
adding color overhead could add warmth to the Library and that having flags of all one color
scheme might look too dull. Bell suggested state flags of the Midwestern states. Martin suggested
deferring the flag concept until after the sound boards and baffles are installed and to reassess the
need at that time.
Salazar also had suggestions of items to be added to the Library, such as bean bag chairs in the
Youth Services Department, fresh foliage, task lights at the carrels and matching ottomans for the
easy chairs. Salazar asked if there is a valuables check -in service at the Circulation Desk. Martin
stated that the Library is not equipped to handle that responsibility.
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Commissioner Mendiratta suggested selling canvas bags instead of freely distributing the plastic
bags that the Friends provide. Salazar suggested bags that had an Oak Brook logo, not an Oak
Brook Library logo because people would rather carry an Oak Brook bag as a status symbol.
Ingrisano stated that the Friends would not be interested in selling an Oak Brook logo bag. Martin
suggested that it might be time to give away another canvas bag as a Reading Club incentive.
Bell was curious about a statistic in the Quarterly Report. Martin explained both the Library and
the State's policies on reciprocal borrowers.
Ingrisano questioned the buzzing sound of the light fixtures. Martin replied that, according to
Harbour Contractors, the noise is within the accepted tolerance level of the fixture.
CHAIRPERSON'S REPORT:
Chairperson Ingrisano discussed recent and upcoming Friends activities, including the Used Book
Sale and Evergreen Concert.
DIRECTOR'S REPORT:
Director Martin announced the upcoming Library programs and classes.
Commissioner Bell questioned Martin on the Library's relationship with the local school libraries
and the possibility of sending out library cards to all the teachers at Butler and Brook Forest
schools. Martin explained the Library's relationship with the school libraries. She noted that the
new non - resident law (effective 7 /l /02) prohibits free distribution of library cards to people living
in other libraries' territory or in unserved areas. Teachers are welcome to register their home
library cards at the Oak Brook Library.
Bell also asked Martin about the possibility of selling Library "free movie check -out certificates"
to an interested patron. Martin requested that the patron call and speak with her directly to discuss
the matter.
ADJOURNMENT:
The meeting was adjourned at 9:36 p.m. by Chairperson Ingrisano.
Respectfully submitted,
Michelle M. Coduto
Meeting Secretary
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