Minutes - 06/17/2004 - Library CommissionMINUTES OF THE JUNE 17, 2004 SPECIAL MEETING OF
THE LIBRARY COMMISSION OF THE VILLAGE OF
OAK BROOK UNOFFICIAL UNTIL APPROVED AS
WRITTEN OR AS AMENDED ON JULY 195 2004.
CALL TO ORDER: CALL TO ORDER
The special meeting of the Library Commission was called to order by Chairperson
Melissa Salazar in the Library Meeting Room at 7:00 p.m.
2. ROLL CALL: ROLL CALL
Commissioner Salazar called the roll with the following persons
PRESENT: Commission Chairperson Melissa Salazar, Commissioners William
Duff, Madeline Bell, Janice Skowron and Lucia Sutton
ABSENT: Commissioners Randa Bishlawi and Veena Mendiratta
IN ATTENDANCE: Meg Klinkow, Library Director and Michelle M. Coduto,
Meeting Secretary
3. APPROVAL OF MINUTES: MINUTES
REGULAR LIBRARY COMMISSION MEETING — MAY 18, 2004
Motion by Commissioner Skowron seconded by Commissioner Bell to approve the
minutes of the Regular Library Commission Meeting — May 18, 2004 as amended.
4. UNFINISHED BUSINESS
A. SOUND BOARDS AND BAFFLES:
Director Klinkow presented the Commission with the information she has received
thus far. The Commission decided that it would be in the best interest of the
Library to have an acoustical engineer assess the Library's needs before
proceeding.
5. NEW BUSINESS
A. FREQUENCY OF MEETINGS:
The motion to increase the frequency of meetings to six per year, occurring on odd
months was made by Commissioner Skowron, seconded by Commissioner Sutton.
B. MEETING ROOM POLICY:
Director Klinkow presented the policy changes to the Commission. Commissioner
Sutton moved to approve the Meeting Room and Group Study Rooms Policy.
Commissioner Bell seconded the motion.
VILLAGE OF OAK BROOK Minutes Page 1 of 2 June 17, 2004
UNFINISHED
BUSINESS
SOUND BOARDS
NEW BUSINESS
MTG FREQUENCY
MEETING ROOM
POLICY
C. LIBRARY SPECIAL ACQUISITIONS POLICY:
SPECIAL
ACQUISITIONS
The Commission discussed the new policy draft. Commissioner Skowron
suggested that the Library require a copy of the donor's sales slip, proving that the
donor is the owner of the donated item. Commissioner Duff voiced his concern
with accepting gifts that should rightfully be housed by the Oak Brook Historical
Society. Director Klinkow assured Duff that the Library would only accept
appropriate gifts. Duff moved to approve the Library Special Acquisitions Policy.
Commissioner Bell seconded the motion.
D. COMPUTER USE POLICY: COMPUTER USE
POLICY
Chairperson Salazar informed the Commission that the Computer Use Policy
would be reviewed at the next Commission meeting.
E. NOTIFICATION OF LIBRARY EVENTS: NOTIFICATION
Chairperson Salazar stated that she had been made aware that the Commissioners
want to be notified in a timely matter of all upcoming Library events. Salazar has
discussed the matter with Director Klinkow and will work together with her to
notify the Commission as needed.
F. CHAIRPERSON'S REPORT:
CHAIR REPORT
Chairperson Salazar welcomed Director Klinkow, deeming her a good match for
the Library, the Library Commission and the Oak Brook community as a whole.
G. DIRECTOR'S REPORT:
DIRECTOR REPORT
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Director Klinkow distributed a written report and highlighted some upcoming
Library projects, including a new landscaping design, reconfiguring the shelving in
the rotunda, changing the traffic flow on Joe Fullan Drive, redesigning the website,
reaching out to the business community, introducing a teen film program and other
small jobs.
8. ADJOURNMENT: ADJRN
Chairperson Salazar moved to adjourn the meeting at 8:55 p.m. Commissioner
Duff seconded the motion.
ATTEST:
Michelle M. Coduto
Assistant Librarian
VILLAGE OF OAK BROOK Minutes Page 2 of 2 June 17, 2004