Minutes - 07/15/2008 - Library CommissionMINUTES OF THE JULY 15, 2008 REGULAR MEETING OF
THE LIBRARY COMMISSION OF THE VILLAGE OF OAK
BROOK APPROVED AS AMENDED ON SEPTEMBER 16, 2008.
CALL TO ORDER CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chairperson
Skowron in the Library Meeting Room at 7:09 p.m.
2. ROLL CALL. ROLL CALL
Chairperson Skowron called the roll with the following persons
PRESENT: Commissioners Madeline Bell, William Duff, Janice Skowron and Lucia
Sutton
ABSENT Commissioners Randa Bishlawi, Veena Mendiratta and Anita Nayak
IN ATTENDANCE, Michelle Coduto, Office Coordinator
3. APPROVAL OF MINUTES• MINUTES
LIBRARY COMMISSION MEETING — MAY 20, 2008
Motion by Commissioner Sutton and seconded by Commissioner Bell to approve the
minutes of the regular Library Commission Meeting of May 20, 2008 as written.
4 UNFINISHED BUSINESS
UNFINISHED
BUSINESS
A MEETING ROOM POLICY REVIEW:
MEETING ROOM
POLICY REVIEW
Commissioner Sutton moved and Commissioner Bell seconded the motion to approve the
amended Meeting Room Policy. All in favor, none opposed.
5 NEW BUSINESS
NEW BUSINESS
A. PLAQUE RECOMMENDATIONS AND SUBCOMMITTEE:
PLAQUE
RECOMMED AND
SUBCOMMITTEE
The Friends of the Library would like plaques to be placed on some of the items they have
donated in and around the Library. The Commission discussed the following guidelines
1) the plaques would only be created at the Library Director's discretion and 2) the plaques
can only list the name of the organization, not the names of board members. Chairperson
Skowron volunteered to participate in a subcommittee with the Friends group.
B. CHAIRPERSON'S REPORT. CHAIR REPORT
Chairperson Skowron's informed the Commission that she attended a DuPage Library
System meeting for Library Board Presidents. She found the meeting to be very
informative and will be attending the quarterly meetings on a regular basis
Skowron stated that she is a volunteer at the Morton Arboretum Herbarium and informed
the Commission that the Arboretum has a library that is available to DuPage residents.
VILLAGE OF OAK BROOK Minutes Page 1 of 2 July 15, 2008
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C DIRECTOR'S REPORT.
In Director Klmkow Hartmann's absence Office Coordinator Coduto read her report.
Klinkow Hartmann updated the Commission on the changes to the Library Beacon and the
integrated library system, as well as the addition of new shelving in the Youth Services
Department.
OTHER BUSINESS
A DISCUSSION ITEMS:
The Commission discussed the following documents:
1. Village Ordinance Ch. 1& 4
These broadly state the purpose of the Library Commission
2 Public Library Trustee Job Description
Commissioners will continue discussion for the purpose of adapting or
developing a job description that fits the Village of Oak Brook Library
Ordinance.
3. Open Meetings Act
Chairperson Skowron reviewed the basic principles of the Open Meetings Act
to which all Library Commissioners must comply.
4. Library Staffing Chart and Budget for FY 2008
The FY2009 budget is being prepared by Director Klinkow Hartmann.
5. First Quarterly Report 2008
6. Serving Our Public Standards for Public Libraries
Skowron asked Commissioners to review this document more thoroughly in
preparation for the next meeting when Roles and Responsibilities of the
Commission will be discussed.
ADJOURNMENT
Chairperson Skowron moved to adjourn the meeting at 8.20 p.m. Commissioner Bell
seconded the motion.
ATTEST.
s /Michelle M Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 2 of 2 July 15, 2008
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OTHER BUSINESS
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