Minutes - 07/19/2005 - Library CommissionMINUTES OF THE JULY 19, 2005 REGULAR MEETING
OF THE LIBRARY COMMISSION OF THE VILLAGE OF
OAK BROOK APPROVED AS WRITTEN ON
SEPTEMBER 20, 2005.
1. CALL TO ORDER: CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chairperson
Melissa Salazar in the Library Meeting Room at 7:09 p.m.
2. ROLL CALL: ROLL CALL
Commissioner Salazar called the roll with the following persons
PRESENT: Commission Chairperson Melissa Salazar, Commissioners
Madeline Bell, Randa Bishlawi, William Duff, Veena Mendiratta,
Janice Skowron and Lucia Sutton
ABSENT: None
IN ATTENDANCE: Meg Klinkow, Library Director and Michelle M. Coduto,
Office Coordinator.
3. APPROVAL OF MINUTES: MINUTES
REGULAR LIBRARY COMMISSION MEETING —MAY 17, 2005
Motion by Commissioner Salazar and seconded by Commissioner Duff to approve
the minutes of the Regular Library Commission Meeting — May 17, 2005 as
submitted.
3A. PUBLIC COMMENT:
Resident Bill Lindeman expressed his dissatisfaction with the slow speed with
which the Library Commission has dealt with the Library's landscaping issues. He
stated that the Commission should have called a Special Meeting to discuss
landscaping earlier.
4. UNFINISHED BUSINESS UNFINISHED
BUSINESS
A. EXHIBIT POLICY REVISED BY VILLAGE BOARD: EXHIBIT POLICY
Director Klinkow distributed the approved Exhibit Policy and Ordinance.
B. REVISIONS TO THE REFERENCE POLICY: REFERENCE
POLICY
Commissioner Bishlawi moved and Commissioner Salazar seconded the motion to
approve the revised Reference Policy and to recommend the revision to the Village
Board.
C. LIBRARY LANDSCAPE PLANS: LANDSCAPE PLANS
VILLAGE OF OAK BROOK Minutes Page 1 of 3 July 19, 2005
1. DISCUSS CURRENT LANDSCAPE PLAN:
The Commission reviewed the DVD of the May 24, 2005 Village Board
meeting and copies of the minutes from both the May 24 and June 14, 2005
Village Board meetings were distributed.
Commissioner Duff questioned the agenda item that stated "one of the
highest priorities with respondents for the Library initiatives was landscaping
and outdoor seating" as read on page 7 of the Village Board meeting minutes
from May 24t ". Director Klinkow explained how she came to that
conclusion from the recent Patron Satisfaction Questionnaire and stated that
she will stand by her statement to the Village Board.
Commissioner Skowron questioned whether or not there is a sprinkler system
in the front garden. Klinkow informed her that there is no sprinkler system in
the front, but there is a system in the back and in the parking lot island.
Klinkow was assured by Sports Core employee Sean Creed that the front
garden could be hand watered by Sports Core staff. Commissioner Duff
asked if the street would need to be dug up to install a sprinkler system in the
front. Klinkow answered that she didn't think so and will ask Halloren (the
company that installed the back sprinkler system) to provide the Library with
a quote for extending the sprinkler system to the front garden.
Chairperson Salazar informed the Commission that Village President Quinlan
instructed her to consider the whole scope of the Library's landscaping,
without budgetary restraint. He also told Salazar it is possible that the
Library will be given additional funds for landscaping.
Commissioner Skowron noted that there is no policy in place for how the
Commission should proceed. Commissioner Bell commented that she felt the
Commission was out of its depth in dealing with the landscaping plan.
Skowron replied that the Commission needs to follow a policy and use a
landscape professional. Commissioner Bishlawi responded that she thought
that the Commission is capable of making a decision on the landscaping plan.
Chairperson Salazar reminded the Commission that they were given this
assignment by Village President Quinlan and that he has authorized the
Commission to make the final decision that is to be brought before the
Village Board.
Director Klinkow suggested the Commission hold a Special Meeting to serve
as a public forum for members of the community who wish to share their
ideas with the Commission. A form has been created for these community
members to submit a written explanation as well.
Commissioner Mendiratta inquired as to who would be paying for an
additional design if the Commission chooses not to proceed with the current
plan. Klinkow informed her that the Library has money left in the landscape
VILLAGE OF OAK BROOK Minutes Page 2 of 3 July 19, 2005
is
budget for this year and she assumes the funds may be taken from that
account. Klinkow stated that there is sufficient money for the Library
Commission to have another landscape plan created, broaden the current plan
or continue with the original plan.
The Commission discussed the merits of continuing with a short term plan to
ensure a fall planting in the front garden or to create a long range plan for the
landscaping of the surrounding areas as well.
2. DETERMINE DATES OF FUTURE MEETINGS:
The Special Meeting of the Library Commission to present a public forum for
the community was scheduled for August 2, 2005 at 7 p.m. and a follow up
Special Meeting of the Commission to discuss the public comments was
scheduled for August 3, 2005 at 7 p.m.
NEW BUSINESS
A. CHAIRPERSON'S REPORT:
None
E. DIRECTOR'S REPORT:
Director Klinkow invited the Commission to view the Library's second quarter
report on the Library website.
ADJOURNMENT:
Commission Chairperson Salazar moved to adjourn the meeting at
8:47 p.m. Commissioner Bell seconded the motion.
ATTEST:
s /Michelle M. Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 3 of 3 July 19, 2005
NEW BUSINESS
CHAIR REPORT
DIRECTOR REPORT
ADJRN