Minutes - 07/20/1999 - Library Commission•
1. MEETING CALL:
OAK BROOK LIBRARY COMMISSION Minutes
July 20, 1999
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED BY THE LIBRARY
COMMISSION ON September 21, 1999
The Oak Brook Library Commission meeting of Tuesday, July 20, 1999 was called to
order by President Roberta Petz in the Upper Level Conference Room of the Village
Commons at 7:30 p.m.
PRESENT: Commissioners Roberta Petz, Barbara D. Benezra, and Anthony J. Ingrisano.
IN ATTENDANCE: Adam Butler, Library Liaison Trustee, Ruth A. Martin, Library
Director, Michelle M. Coduto, meeting secretary, Stephen Stanis, reporter from The
Doings.
2. APPROVAL OF MINUTES:
The minutes of the regular meeting on May 18, 1999 and the June 3, 1999 special meeting
were approved as submitted.
3. OLD BUSINESS:
A. LIBRARY FOUNDATION REPORT:
Director Martin discussed the results of the recent Foundation meeting, which
included the approval of a commercial outreach letter to solicit donations and
discussion of the September 19, 1999 ground breaking ceremony.
B. FRIENDS OF THE LIBRARY REPORT:
Commissioner Ingrisano reported that a brass quintet has been tentatively
scheduled for the October 17, 1999 Evergreen Concert. Ingrisano also discussed
the April 9, 2000 Evergreen Concert which will feature tango -style music with
audience participation.
C. LIBRARY PROJECT REPORT:
Director Martin announced that the Village Board signed a contract with Harbour
Contractors, Inc., who will be providing architectural recommendations. Architect
Carow has suspended work until the recommendations have been completed.
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4. NEW BUSINESS
A. GROUND BREAKING CEREMONY:
Commissioner Petz announced that the Library ground breaking ceremony will
take place during Autumn Festival, regardless of the stage of construction. The
Library Foundation will be sending out invitational postcards to Library
contributors.
B. COLLECTION MANAGEMENT POLICY:
Commissioner Petz opened the floor to comments from the Commission.
Commissioner Ingrisano discussed his concerns with DVDs within the policy.
Director Martin explained that DVDs will be governed under the same policy as
videocassettes and that new security measures to protect the collection are being
investigated. Commissioner Benezra moved to adopt the revisions to the
Collection Management Policy. Commissioner Ingrisano seconded the motion. It
passed unanimously.
C. JUNE 24 -26 EMERGENCY CLOSING:
Director Martin discussed the power outage at the Library. The building was
without lights, air - conditioning, computers, and entrance /exit alarms. When the
Library reopened on Monday, 1,100 circulation transactions took place. Martin
has requested the installation of an uninterrupted power source (UPS) in the new
building to control power surges and to keep the computers up for a short time
after a power outage so that all machinery can be properly shut down.
Trustee Butler suggested that the Village Board be made aware of the Library's
need for a UPS.
D. ALA CONFERENCE REPORT:
Director Martin discussed the recent ALA Conference. She attended sessions on
furnishings and interior design as well as workshops concerning intellectual
freedom and the internet. Martin recommends that upon moving to the new
Library photo ID Library cards with magnetic strips be implemented.
E. SERVING OUR PUBLIC STANDARDS:
Director Martin led the discussion of Chapters 1 and 2 on Core Standards and
Governance and Administration, respectively. The Library, due to the age of the
building, is not in compliance with all core standards. However, the new building
will comply with current standards.
5. PRESIDENT'S REPORT:
Commissioner Petz had no new business to report.
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6. DIRECTOR'S REPORT:
Director Martin discussed the success of the summer reading programs in the Library as
well as the Old Navy Flag Day presentation.
7. ADJOURNMENT:
The meeting was adjourned at 8:55 p.m. by President Petz.
Respectfully submitted,
Michelle M. Coduto
Secretary
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July 20, 1999