Minutes - 07/25/2006 - Library Commission1.
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MINUTES OF THE JULY 25, 2006 SPECIAL MEETING OF THE
LIBRARY COMMISSION OF THE VILLAGE OF OAK BROOK
APPROVED AS AMENDED ON SEPTEMBER 19, 2006.
CALL TO ORDER: CALL TO ORDER
The special meeting of the Library Commission was called to order by Commission
Chairperson Salazar in the Library Meeting Room at 7:05 p.m.
R ClT .T . C A I .I .- ROLL CALL
Commission Chairperson Salazar called the roll with the following persons
PRESENT: Commission Chairperson Melissa Salazar, Commissioners Madeline Bell,
Randa Bishlawi, William Duff, Janice Skowron and Lucia Sutton
ABSENT: Commissioner Veena Mendiratta
IN ATTENDANCE: Meg Klinkow, Library Director and Michelle M. Coduto, Office
Coordinator.
APPROVAL OF MINUTES: MINUTES
LIBRARY COMMISSION MEETING —MAY 16, 2006
Motion by Commissioner Skowron and seconded by Commissioner Duff to approve the
minutes of the Regular Library Commission Meeting of May 16, 2006 as submitted.
UNFINISHED BUSINESS UNFINISHED
BUSINESS
A. GARDEN MASTER PLAN IMPLEMENTATION: GARDEN MASTER
PLAN
IMPLEMENTATION
Chairperson Salazar announced that the front garden had been planted and she expressed
her hope that the garden will attract the community to the Library as a town center.
Director Klinkow informed the Commission that she will be requesting money in the 2007
budget to implement the next stage of the garden. Commissioner Skowron expressed her
concerns with the maintenance of the garden and Klinkow responded that she will speak
with the maintenance staff. The Commission decided to discuss the priority of the future
garden implementation stages at the next regular meeting.
B. MEETING ROOM POLICY: MEETING ROOM
POLICY
Commissioner Bishlawi moved and Commission Skowron seconded the motion to approve
the Meeting Room Policy with no changes. The Commission voted unanimously.
C. UPDATE ON LIBRARY BUILDING MAINTENANCE: BUILDING
MAINTENANCE
1. CLEAN AND SEAL EXTERIOR:
Director Klinkow stated that Public Works put the cleaning and sealing of the exterior out
to bid, but did not receive any bids. Public Works is now actively looking for bidders to
complete the project in the fall.
2. HVAC SCREENING ALTERNATIVES:
The chosen firm has begun work on the screening project, which is expected to be
completed in the fall. Public Works is funding this project.
VILLAGE OF OAK BROOK Minutes Page 1 of 2 July 25, 2006
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NEW BUSINESS
Commissioner Duff requested the floor before the Chairperson's report to inform the
Commission of Library staff member Marilyn Hanson's volunteer work in Mississippi this
past May to reconstruct the homes of those affected by Hurricane Katrina. The
Commission requested that Hanson attend the next meeting and share her experience first
hand.
A. CHAIRPERSON'S REPORT:
Chairperson Salazar announced the Library Foundation fundraiser that will be held at the
Hyatt Lodge. Salazer stated that the Foundation is hoping for a big corporate turnout with
large donations made to help fund the implementation of the future garden stages.
B. DIRECTOR'S REPORT:
Director Klinkow announced that there was a nice turnout for Doughnuts With the Director
on July 22 °d. She also informed the Commission that both the Quarterly Report and the
Patron Satisfaction Survey were currently on the Library's website. Klinkow then
commented on some changes already made to reflect the requests of the patrons, such as
the new smart computers set up in the young adult section.
ADJOURNMENT:
Chairperson Salazar moved to adjourn the meeting at 7:50 p.m. Commissioner Bell
seconded the motion.
ATTEST:
s /Michelle M. Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 2 of 2 July 25, 2006
NEW BUSINESS
CHAIR REPORT
DIRECTOR REPORT
ADJRN