Minutes - 08/19/2003 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
August 19, 2003
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED—BY THE LIBRARY
COMMISSION ON November 18, 2003
ROLL CALL:
The Oak Brook Library Commission meeting of Tuesday, August 19, 2003 was called to order by Library
Director Ruth Martin in the Friends of the Library Meeting Room at 7:35 p.m.
PRESENT: Commissioners Madeline Bell, Randa Bishlawi, William E. Duff, Veena Mendiratta, Melissa
Salazar, Janice Skowron and Lucia Sutton
IN ATTENDANCE: Ruth A. Martin, Library Director, Michelle M. Coduto, meeting secretary and Melissa
Wrobel, The Doings
2. INTRODUCTION OF NEW TRUSTEE LIAISON:
Director Martin informed the Commission that George Caleel has been named as the new Trustee Liaison
for the Library Commission. Trustee Caleel was not present.
3. APPROVAL OF MINUTES:
The minutes of the May 20, 2003 meeting were approved as submitted.
4. ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
5. OLD BUSINESS:
A. 2004 OBJECTIVES:
Director Martin distributed to the Commission the 2004
approved by the Village Manager or the Board of Trustees.
call her with any questions or comments.
NEW BUSINESS:
A. NEW COMMISSION APPOINTMENTS:
Objectives, which have not yet been
Martin invited the Commissioners to
New commissioner Lucia Sutton was introduced. Commissioner Salazar's term has expired; she is
awaiting reappointment.
With the expiration of Chairperson Ingrisano's term, a new chairperson must be chosen. The
Village Manager has not yet decided if the chairperson position will be filled by the senior -most
commissioner or if the Commission will choose its own chairperson. Commissioner Bishlawi, the
senior -most commissioner, stated that she does not want the position.
B. COLLECTION MANAGEMENT POLICY:
Director Martin explained the major changes made. Commissioner Bell had questions concerning
section IV -C Gifts. Commissioner Skowron requested information on the history of requests for
reconsideration at Oak Brook Library.
The policy was tabled until the November meeting.
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C. REFERENCE POLICY:
Director Martin informed the Commission that the draft Reference Policy will serve all
departments of the Library and, once approved, will replace the Youth Services Policy.
Commissioner Duff inquired as to whether or not the Library kept a list of translators available for
patrons. Martin will check with the Reference and User Services Manager and if a list is not
already in place, one will be created. Duff asked which computers in the Library had access to the
subscription databases and Commissioner Mendiratta asked if these terminals are often occupied.
Director Martin replied that all the computer lab terminals as well as the computers located behind
the Reference Desk have access to the databases. The computer use varies, but there is a one hour
limit if another patron is waiting to use a terminal.
Commissioner Bishlawi questioned why the reference contract agency information was to be
removed from the policy. Martin responded that due to a merger between Suburban Library
System (the contract agency) and Chicago Library System, the future of the agency is unsure.
Bishlawi also questioned when the Library would levy a fee as listed in the policy. Martin replied
that most fees occur when a patron requests interlibrary loan materials from a university or out -of-
state library. The patron is notified of the fee before any items are requested by library staff.
Commissioner Bell moved to recommend the policy for Board of Trustee approval. Commissioner
Duff seconded the motion. The Commission vote was unanimous.
D. SOP CHAPTERS I, II and III:
The Commission decided to cover Serving Our Public once every two years. Director Martin will
develop a schedule. Commissioners are to read Chapter I, choose three to five core standards they
feel Oak Brook Library could improve on and be prepared for discussion at the next meeting
(November 18, 2003).
CHAIRPERSON'S REPORT:
The new chairperson has yet to be chosen.
DIRECTOR'S REPORT:
Former chairperson Anthony Ingrisano requested that Director Martin read a letter that he penned
to the Commission.
Martin announced the success of the Summer Reading Clubs; 234 children and 108 adults
registered. Martin distributed brochures and bookmarks announcing the Library's fall
programming and the creation of a Teen Advisory Group (TAG), which has begun a bi- weekly
Chess Club.
The Friends will be sending out a mailing containing a letter from the Friends, a copy of the
Library Beacon and a brochure on the Library databases. Martin thanked the Friends.
Martin completed the Library's 2004 Budget, Five -Year Plan and Objectives, which were all due
on August 15, 2003. The budget requested is a smaller increase over 2003 than a regular cost -of-
living increase. A discussion of possible budgetary issues for the Library and the Village ensued.
Commissioner Duff discussed a letter that he emailed to all the Commissioners concerning the
rumors that have been circulating in the community on the future of the Library. The
Commissioners discussed what they could do to combat the rumors.
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Martin announced that DuPage Library System (DLS) is currently accepting candidates for the
DLS Board elections. Season tickets for High School District 99 were passed out.
ADJOURNMENT:
The meeting was adjourned at 9:40 p.m. by Director Martin.
Respectfully submitted,
Michelle M. Coduto
Meeting Secretary
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