Minutes - 09/16/2008 - Library CommissionMINUTES OF THE SEPTEMBER 16, 2008 REGULAR MEETING
OF THE LIBRARY COMMISSION OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON NOVEMBER 18, 2008.
1. CALL TO ORDER: CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chairperson
Skowron in the Library Meeting Room at 7:07 p.m.
2. ROLL CALL: ROLL CALL
Chairperson Skowron called the roll with the following persons
PRESENT: Commissioners Madeline Bell, Randa Bishlawi, William Duff, Anita
Nayak, Janice Skowron and Lucia Sutton
ABSENT: Commissioner Veena Mendiratta
IN ATTENDANCE: Margaret Klinkow Hartmann, Library Director and Michelle Coduto,
Office Coordinator
3. APPROVAL OF MINUTES: MINUTES
LIBRARY COMMISSION MEETING —JULY 15, 2008
Chairperson Skowron suggested a detailed list replace the paragraph submitted under
Discussion Items. Skowron also suggested the word "decided" be changed to "discussed"
in section 5, paragraph A. Motion by Commissioner Bell and seconded by Commissioner
Duff to approve the minutes of the regular Library Commission Meeting of July 15, 2008
as amended.
4. UNFINISHED BUSINESS UNFINISHED
BUSINESS
A. LANDSCAPING UPDATE: LANDSCAPING
UPDATE
Director Klinkow Hartmann informed the Commission that the Tapestry Garden has been
planted and that outdoor seating will be available soon. Klinkow Hartmann also stated that
a few more wildflowers have been planted.
Chairperson Skowron questioned the "Library parking only" sign in the parking lot.
Klinkow Hartmann responded that the signs are needed to control the parking for soccer
games that take place on the fields behind the Library.
B. LIBRARY COMMISSION BYLAWS DRAFT:
Chairperson Skowron began the discussion by referring to Serving Our Public, which
states that a Library Board should have a set of bylaws and gives an example. Skowron
then began discussing her Library Commission Bylaws Draft document. Director Klinkow
Hartmann also distributed a draft she created based on Skowron's draft.
The Commission discussed both drafts. Commissioner Bishlawi said she was concerned
that stating the Commission's duties could curtail the Commission's power and /or ability
to add future duties such as fundraising. Skowron also would like the Commission to
consider getting involved in the creation of the Library's annual budget.
Chairperson Skowron will make the discussed changes to the Bylaws Draft and distribute it
VILLAGE OF OAK BROOK Minutes Page 1 of 2 September 16, 2008
5.
7
to the Commissioners before the next meeting.
NEW BUSINESS
A. ADDITIONS TO THE AGENDA:
none
B. CHAIRPERSON'S REPORT:
Chairperson Skowron did not deliver a report.
C. DIRECTOR'S REPORT:
Director Klinkow Hartmann informed the Commission that the staff is currently working
on the Library's 2009 budget, which shows at least a 6% decrease in many of the line items
per the Village Manager's instruction. The Library will be open for the same number of
hours, though part -time staff hours will be cut.
Klinkow Hartmann stated that the Library will be receiving a donation of Lladro figurines
from Richard and Carole Rademacher worth an estimated $160,000. The Library must
display the figurines for at least three years.
ADJOURNMENT:
Chairperson Skowron moved to adjourn the meeting at 8:55 p.m. Commissioner Duff
seconded the motion.
ATTEST:
s /Michelle M. Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 2 of 2 September 16, 2008
NEW BUSINESS
ADDITIONS
CHAIR REPORT
DIRECTOR REPORT
ADJRN