Minutes - 09/19/2000 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
September 19, 2000
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED BY THE LIBRARY
COMMISSION ON November 13, 2000
MEETING CALL:
The Oak Brook Library Commission meeting of Tuesday, September 19, 2000 was called to order
by Director Ruth A. Martin in the Upper Level Conference Room of the Village Commons at
7:35 p.m.
PRESENT: Commissioners Adam Butler and Randa Bishlawi were present. Anthony J.
Ingrisano had informed Director Martin he would be delayed approximately half an hour. He
arrived at 8:05 p.m.
IN ATTENDANCE: Ruth A. Martin, Library Director, Michelle M. Coduto, meeting secretary,
and Brian Boyle, reporter from The Doings.
2. APPROVAL OF MINUTES:
The minutes of the July 18, 2000 meeting were approved as submitted.
3. ADDITIONS TO THE AGENDA:
Commendation for former Commissioner Roberta Petz was added as point "B" under New
Business.
New business was attended to first due to Commissioner Ingrisano's delay.
5. NEW BUSINESS:
A. SOP CHAPTERS 3 & 8:
Director Martin led the discussion on Chapter 3, Personnel, and Chapter 8, Public
Relations and Marketing. Personnel guidelines regarding job descriptions, full -time
compensation and continuing education are met, staffing levels are low. It is the
building size that limits the ability to provide appropriate levels. While the Library staff
complies with the Chapter 8 guidelines to the best of its ability in the current building,
better public relations and marketing will be possible and expected in the new building.
Village Clerk Linda Gonnella arrived and swore in both Commission Chairperson Ingrisano and
Commissioner Butler.
4. OLD BUSINESS:
A. LIBRARY PROJECT REPORT:
Director Martin announced that a pre -bid meeting was held on September 19, 2000 and
that all bids must be in by October 3, 2000. Harbour Contractors will analyze
submissions and give a recommendation to the Village Board, who will award the
contracts. It is hoped that the site work will begin in November and the foundation can
be laid during the winter months. Completion date is scheduled as November 2001.
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5.
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B. LIBRARY FOUNDATION REPORT:
Director Martin reported that the Foundation will pursue outreach as soon as
construction begins. A flyer is being prepared and the Foundation is requesting
authorization from the Village to have a donor wall in the new library.
C. FRIENDS OF THE OBPL REPORT:
Commissioner Ingrisano reported that the Friends have decided to meet only four times
per year. Ingrisano also reported that the Evergreen Concert will again be a Friends
program.
D. MEETING DATES & TIMES:
After a discussion between the Commissioners, it was decided that the Commission
would meet four times per year instead of six with the option to increase the number of
meetings once the new building is completed. Commissioner Butler moved to approve
the motion, Commissioner Bishlawi seconded the motion. It was decided that the
meetings would remain on the third Tuesday of the month at 7:30 p.m.
NEW BUSINESS
B. COMMENDATION FOR FORMER COMMISSIONER ROBERTA PETZ:
Commissioner Bishlawi will fax copies of the draft copy to Director Martin who will
pass it on to the other Commissioners for approval. After approval, the Commendation
will be mailed to former Commissioner Petz.
CHAIRPERSON'S REPORT:
Commissioner Ingrisano officially welcomed Commissioner Butler.
DIRECTOR'S REPORT:
Director Martin reported that the bookstand in the Oak Brook Park District has been set up and
will be filled on a regular basis. Martin also reported on new Library news, including the
pregnancy of Reference and User Services Manager Julie Adamski and the donation of
encyclopedia sets the Library is making to the Chicago Public School District.
It was decided that the next Commission meeting would take place on November 13, 2000 due to the
Thanksgiving holiday.
9. ADJOURNMENT:
The meeting was adjourned at 9:55 p.m. by Chairperson Ingrisano.
Respectfully submitted,
Michelle M. Coduto
Secretary
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