Minutes - 09/20/2005 - Library CommissionMINUTES OF THE SEPTEMBER 205 2005 REGULAR
MEETING OF THE LIBRARY COMMISSION OF THE
VILLAGE OF OAK BROOK UNOFFICIAL UNTIL
APPROVED AS WRITTEN ON NOVEMBER 15, 2005.
1. CALL TO ORDER: CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chairperson
Melissa Salazar in the Library Meeting Room at 7:00 p.m.
2. ROLL CALL: ROLL CALL
Commissioner Salazar called the roll with the following persons
PRESENT: Commission Chairperson Melissa Salazar, Commissioners Randa
Bishlawi, William Duff, Veena Mendiratta, Janice Skowron and
Lucia Sutton
ABSENT: Commissioner Madeline Bell
IN ATTENDANCE: Meg Klinkow, Library Director and Michelle M. Coduto,
Office Coordinator.
3. APPROVAL OF MINUTES: MINUTES
LIBRARY COMMISSION MEETINGS — JULY 19, AUGUST 2, AUGUST 3,
AUGUST 17 AND AUGUST 31, 2005
Motion by Commissioner Bishlawi and seconded by Commissioner Duff to
approve the minutes of the Regular Library Commission Meeting — July 19, 2005
as submitted.
Motion by Commissioner Mendiratta and seconded by Commissioner Duff to
approve the minutes of the Special Library Commission Meeting —August 2, 2005
as submitted.
Motion by Commissioner Mendiratta and seconded by Commissioner Skowron to
approve the minutes of the Special Library Commission Meeting — August 3, 2005
as submitted.
Motion by Commissioner Bishlawi and seconded by Commissioner Duff to
approve the minutes of the Special Library Commission Meeting — August 17,
2005 as amended.
Motion by Commissioner Sutton and seconded by Commissioner Bishlawi to
approve the minutes of the Special Library Commission Meeting — August 31,
2005 as submitted.
VILLAGE OF OAK BROOK Minutes Page 1 of 3 September 20, 2005
4. UNFINISHED BUSINESS
A. LIBRARY LANDSCAPING:
Commissioner Salazar moved and Commissioner Bishlawi seconded the motion to
discuss item 5B: Village Board Update as part of the Library Landscaping
discussion.
Salazar attended the Board of Trustees meeting on September 13, 2005 to give the
Trustees an update on the Commission's progress with the landscape project,
including their objectives, accomplishments and future plans. Salazar felt that it
was the Board's opinion that the Commission should consider Hitchcock Design
Group for the Library's landscape plan as the Village will contract with Hitchcock
to plan the community's streetscapes. Salazar continued that the Board had
concerns that the Library's landscape fit into the new community scheme.
Commissioner Bishlawi stated that she looked at Hitchcock's website and got the
impression that Hitchcock's specialty is urban planning and not traditional
landscaping.
Commissioner Skowron stated that she would not be against using the same
landscape architect as the Village.
Director Klinkow informed the Commission that the Village has chosen Hitchcock
but have not yet signed a contract with them. Klinkow also stated that she believes
the Board would approve another vendor for the Library landscaping project as
long as the Commission presented the reasons behind their choice.
Commissioner Mendiratta stated that she did not have any objections to using the
same company as the Village because any company they select will still be basing
the design on the Commission's parameters.
Bishlawi pointed out that the Commission cannot pre- select a vendor without going
through the proper Request for Qualifications procedures.
Klinkow distributed and presented the Village's Request for Qualifications (RFQ.
The Commission discussed the RFQ and decided to approve it and proceed with
the distribution. Skowron moved to approve the RFQ and Commissioner Duff
seconded the motion. The Commission created a list of vendors to whom staff
should send the RFQ.
The Commission scheduled a Special Meeting for October 12, 2005 at 7 pm to
discuss the RFQ received by the Village.
Klinkow distributed and explained a project methodology outline to follow in the
RFQ process.
VILLAGE OF OAK BROOK Minutes Page 2 of 3 September 20, 2005
UNFINISHED
BUSINESS
LIBRARY
LANDSCAPING
5.
E'
NEW BUSINESS NEW BUSINESS
A. COMMISSION PROCEDURES:
COMMISSION
PROCEDURES
The Commission discussed the creation of a procedure for allowing residents to
speak at the Commission meetings. Commissioner Salazar moved to approve the
procedures and Commissioner Duff seconded the motion.
BOARD UPDATE
B. VILLAGE BOARD UPDATE:
See item 4A.
C. GENERAL POLICY: GENERAL POLICY
Commissioner Bishlawi moved to approve the revised General Policy and
Commissioner Duff seconded the motion.
D. COLLECTION MANAGEMENT POLICY: COLLECTION
MANAGEMENT
Commissioner Bishlawi moved to approve the revised Collection Management POLICY
Policy and Commissioner Skowron seconded the motion.
E. CHAIRPERSON'S REPORT: CHAIR REPORT
Commissioner Salazar announced that she is now a member of the Library
Foundation Board of Directors.
F. DIRECTOR'S REPORT:
DIRECTOR REPORT
Director Klinkow presented the Commission with the Library's new poster
campaign and announced upcoming programs.
ADJOURNMENT:
Commission Chairperson Salazar moved to adjourn the meeting at
8:55 p.m. Commissioner Bishlawi seconded the motion.
ATTEST:
s /Michelle M. Coduto
Office Coordinator
VILLAGE OF OAK BROOK Minutes Page 3 of 3 September 20, 2005
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