Minutes - 11/18/2003 - Library CommissionOAK BROOK LIBRARY COMMISSION Minutes
November 18, 2003
UNOFFICIAL UNTIL APPROVED AS WRITTEN X
OR AS AMENDED—BY THE LIBRARY
COMMISSION ON May 18 2004
1. ROLL CALL:
The Oak Brook Library Commission meeting of Tuesday, November 18, 2003 was called to order by
Library Director Ruth Martin in the Friends of the Library Meeting Room at 7:30 p.m.
PRESENT: Commissioners Madeline Bell, Randa Bishlawi, William E. Duff, Janice Skowron
IN ATTENDANCE: George T. Caleel, Library Trustee Liaison, Richard Boehm, Village Manager, Ruth A.
Martin, Library Director, Michelle M. Coduto, meeting secretary and Sue Madorin
ABSENT: Commissioners Veena Mendiratta, Melissa Salazar and Lucia Sutton
2. INTRODUCTIONS:
Introductions between Trustee Caleel and the Commission were made.
3. APPROVAL OF MINUTES:
The minutes of the August 19, 2003 meeting were approved as submitted.
4. ADDITIONS TO THE AGENDA:
There were no additions to the agenda.
5. OLD BUSINESS:
A. MELISSA SALAZAR REAPPOINTED:
Commissioner Salazar has been reappointed to the Library Commission. Her term expires May
2006.
B. REFERENCE POLICY:
The Village Attorney approved the Reference Policy with no changes. Trustee Caleel will present
it to the Village Board for approval at the November 25, 2003 meeting.
6. NEW BUSINESS:
A. ELECTION OF COMMISSION CHAIRPERSON:
Commissioner Skowron nominated Commissioner Salazar for the position of Library Commission
Chairperson. Commissioner Duff seconded the nomination. The vote to election Salazar as
Commission Chairperson was unanimous.
B. LIBRARY DIRECTOR VACANCY:
Director Martin's last day at Library Director will be November 30, 2003. Youth Services
Librarian Sue Madorin will serve as interim director.
The Commission requested that they be part of the hiring team for a new director. Village
Manager Boehm asked that the Commission choose one person and one alternate to represent the
Commission on the hiring team. The Commission chose Commissioners Bell and Skowron.
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A special meeting of the Commission will be announced for December 8, 2003 to discuss the
Commission's representation in the hiring team and which of the two Commissioners chosen will
be the representative and which will be the alternate.
C. LIBRARY USAGE STATISTICS:
Director Martin distributed Library statistics sheets to the Commission that highlighted the large
increases in Library usage in 2003 over those in 2002 and 1995.
Trustee Liaison Caleel suggested publishing the statistics in the next Village newsletter and also
putting out a press release with the information. Caleel also suggested distributing the packet of
Library statistics to the Village Board.
Commissioner Duff discussed the Library's databases with the Commission. Village Manager
Boehm would like to include the Library's database brochure in the community outreach packets
distributed by the Village.
D. 2004 BUDGET:
Director Martin announced that the Village budget workshop would be taking place on November
24, 2003. Though the Library has turned in a responsible budget for 2004, Village expenses are
outspending the estimated revenue. Martin invited the Commissioners to attend this open meeting
in support of the Library.
Village Manager Boehm explained the reasons for possible budget decreases; including the state
controlled telecommunications tax and an increase in health and liability insurance.
E. COLLECTION MANAGEMENT POLICY:
The revised Collection Management Policy was reviewed. A few minor changes were made.
Commissioner Bishlawi moved to adopt the Collection Management Policy. Commissioner
Skowrin seconded the motion. The motion was unanimously approved.
CHAIRPERSON'S REPORT:
None
8. DIRECTOR'S REPORT:
Director Martin expressed her gratitude to the Commission for their support of the Library.
ADJOURNMENT:
The meeting was adjourned at 9:00 p.m. by Commissioner Bell and seconded by Commissioner Duff.
Ychle M. Coduto
Meeting Secretary
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