Loading...
Minutes - 03/08/2016 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF MARCH 8, 2016 MINUTES OF THE MARCH 8, 2016 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MARCH 22, 2016 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael Manzo, Mark Moy, Edward Tiesenga, Asif Yusuf ABSENT: None IN ATTENDANCE: Village Manager Rick Ginex; Assistant Village Manager/Finance Director Sharon Dangles, Village Attorney Stewart Diamond; Development Services Director Bob Kallien; Information Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief Barry Liss; Public Works Director Doug Patchin, Golf Club Manager Sean Creed; Library Director Sue Madorin 3. PRESIDENT’S OPENING COMMENTS President Lalmalani mentioned the recent passing of Jeffry Franklin, Dr. Richard Cronin and Former First Lady Nancy Reagan. A. Resolution 2016-MEM-R-1544, A Resolution In Memoriam of Jeffry B. Franklin Motion by Trustee Baar, seconded by Trustee Manzo, to approve Resolution R-1544. Trustee Moy remarked briefly about Mr. Franklin. VOICE VOTE: Motion carried. B. Introduction of New Village Attorneys President Lalmalani introduced Village Attorney Stewart Diamond. Village Attorney Diamond and Trustee Adler made some brief remarks. President Lalmalani remarked about the Polar Plunge which took place on March 5th at the Bath & Tennis Club. Police Chief Kruger discussed this event and thanked the people who made the event a success. President Lalmalani mentioned that this day is International Women’s Day. VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF MARCH 8, 2016 4. RESIDENT/VISITOR COMMENTS – None presented. 5. APPROVAL OF MINUTES A. Special Board of Trustees Legal Committee Meeting of February 23, 2016 Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the Special Legal Committee Meeting of February 23, 2016. VOICE VOTE: Motion carried. B. Regular Board of Trustees Meeting of February 23, 2016 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular Meeting of February 23, 2016. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending March 3, 2016 - $741,254.67 Significant Items included in Above: 1) Seyfarth, Shaw, LLP – Legal Services – January, 2016 - $3,327.50 (FY16– YTD - $3,327.50) TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2016- YTD - $22,600.27 2) J. Congdon Sewer Services, Inc. – 2015 Water Main Project Construction – Payout #4 - $118,112.31 3) Christopher B. Burke Engineering, LTD. – St. Paschal/35th Project TCM Construction Engineering Services – Payout #5 - $25,332.00 4) Central Blacktop Company – 2015 Street Improvement Project – Payout #8 - $362,350.24 B. Approval of Payroll for Pay Period Ending February 27, 2016 - $708,104.53 C. Ordinances & Resolutions 1) RESOLUTION 2016-DMMC-LP-EX1-R-1541, A Resolution Adopting the 2016 Legislative Positions and Priorities of the Du Page Mayors and Managers Conference 2) RESOLUTION 2016-PD-RNVTN-PRJT-AG-R-1542, A Resolution Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF MARCH 8, 2016 Williams Architects, Ltd. for Detention Hardware and Security, Landscape and Civil Engineering Design Motion by Trustee Baar, seconded by Trustee Adler, to approve the Consent Agenda with the exception of the extraction of Items 6.A.4. and 6.C.2., and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.A.4) Central Blacktop Company – 2015 Street Improvement Project – Payout #8 - $362,350.24 Motion by Trustee Manzo, seconded by Trustee Moy, to approve this item. Questions were asked and addressed by Public Works Director Patchin. Comments were made regarding this expenditure and what other communities are doing. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 6.C.2) RESOLUTION 2016-PD-RNVTN-PRJT-AG-R-1542, A Resolution Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Williams Architects, Ltd. for Detention Hardware and Security, Landscape and Civil Engineering Design Motion by Trustee Baar, seconded by Trustee Manzo, to approve Resolution R-1542, A Resolution Authorizing a Professional Services Agreement By and Between the Village of Oak Brook and Williams Architects, Ltd. for Detention Hardware and Security, Landscape and Civil Engineering Design Trustee Tiesenga spoke in opposition to this project. Questions were asked and addressed by Police Chief Kruger. Comments were made regarding the project. ROLL CALL VOTE: Ayes: 5 – Trustees Adler, Baar, Manzo, Moy, Yusuf Nays: 1 – Trustee Tiesenga Abstain: 0 – None Absent: 0 – None Motion carried. VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF MARCH 8, 2016 8. ACTIVE BUSINESS A. Ordinances & Resolutions 1) RESOLUTION 2016-POLO-MOU-R-1543, A Resolution Approving a Memorandum of Understanding By and Between the Village of Oak Brook and James Drury Partners, LTD Regarding the Planning, Marketing, and Hosting of the 2016 Polo Season Motion by Trustee Adler, seconded by Trustee Baar, to approve RESOLUTION 2016-POLO-MOU-R-1543, A Resolution Approving a Memorandum of Understanding By and Between the Village of Oak Brook and James Drury Partners, LTD Regarding the Planning, Marketing, and Hosting of the 2016 Polo Season Trustee Adler reported on discussions with polo representatives and terms of the agreement. Village Attorney Diamond discussed the agreement. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. B. Deicer Salt for the 2016 – 2017 Winter Season Motion by Trustee Tiesenga, seconded by Trustee Manzo, to authorize staff to execute a joint purchase requisition with the State of Illinois and DuPage County for the purchase of deicer salt for the 2016 – 2017 winter season. Public Works Director Patchin discussed that the purchase would be split between the State and the County as it was last year and that they are waiting for the figures. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 9. INFORMATION & UPDATES A. Village Manager Village Manager Ginex thanked staff for participating in the Polar Plunge and welcomed Village Attorney Diamond. B. Village Clerk Village Clerk Pruss discussed early voting and the upcoming election. VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF MARCH 8, 2016 C. Trustees Trustee Tiesenga discussed being liaison regarding the garbage contract and legislation regarding the de-regulation of waste haulers. Trustee Manzo talked about the election season. Trustee Baar discussed the Polar Plunge, new ideas being implemented at the Sports Core, and programs at the Library. Trustee Moy echoed Trustee Tiesenga’s sentiments regarding de-regulating waste haulers. Trustee Adler mentioned Casmir Pulaski Day. Trustee Yusuf commented on the Village’s waste haulers. He urged caution to drivers because of walkers in the evening. D. Village Attorney Village Attorney Diamond mentioned that he had been working already with several staff members. E. Village President Information Technology Director Jim Fox had nothing to report. Police Chief Kruger had nothing to report. Public Works Director Patchin discussed the progress of the leak surveys. Golf Club Manager Creed remarked that the golf course is open. Library Director Madorin thanked the Board for the kind words about Mr. Franklin and also remarked that the Friends of the Library sponsor many programs as well as the annual book sale. Assistant Village Manager/Finance Director Dangles stated that the Finance Department is finishing up year-end accruals and that the auditors will be at the Village next week. She said Christmas sales tax receipts have still not been received. She added that they are working with Open Gov software for more financial transparency on the website. Fire Chief Liss mentioned that the new ambulance arrived and they are working on getting it in service. He announced that the Oak Brook Fire Department will be receiving VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF MARCH 8, 2016 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk a piece of debris that fell after the 9-11 attacks and creating a memorial regarding same. Development Services Director Kallien discussed that the planning consultants are actively working on the update of the zoning code. He remarked that there is now an interactive link on the website regarding this project and encouraged participation by all. 10. ADJOURNMENT Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn the Regular Meeting of the Board of Trustees at 8:55 p.m. VOICE VOTE: Motion carried.