Minutes - 02/09/2016 - Board of Trustees
VILLAGE OF OAK BROOK MINUTES Page 1 of 7
REGULAR MEETING OF FEBRUARY 9, 2016
MINUTES OF THE FEBRUARY 9, 2016
REGULAR MEETING OF THE
PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK
BROOK APPROVED AS WRITTEN ON
FEBRUARY 23, 2016
1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:02 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Mark Moy, Edward
Tiesenga, Asif Yusuf
ABSENT: Trustee John Baar
Trustee Michael Manzo (arrived at approximately 7:09 p.m.)
IN ATTENDANCE: Village Manager Rick Ginex; Village Attorney Peter Friedman;
Development Services Director Bob Kallien; Information Technology Director Jim Fox;
Police Chief Jim Kruger; Fire Chief Barry Liss; Public Works Director Doug Patchin,
Library Director Sue Madorin, Golf Course Grounds Superintendent Sean Creed
3. PRESIDENT’S OPENING COMMENTS
President Lalmalani wished the Chinese community a Happy New Year. Trustee Moy
commented on the Year of the Monkey and expressed that he is glad to be back from
Australia.
President Lalmalani invited residents to get involved with their Village by applying for
appointments with various Village boards or commissions. He stated that there is a
vacancy on the Library Commission.
A. DuPage Convention and Visitors Bureau Presentation
President Lalmalani introduced Beth Marchetti, Executive Director for the DuPage
Convention and Visitors Bureau. Ms. Marchetti provided a PowerPoint presentation
regarding trends in the hospitality and meetings’ industry. Chris Johnson, of the Double
Tree Hotel, discussed marketing.
4. RESIDENT/VISITOR COMMENTS – None presented.
5. APPROVAL OF MINUTES
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REGULAR MEETING OF FEBRUARY 9, 2016
A. Special Committee of the Whole Meeting Minutes of January 25, 2016
Trustee Adler suggested a correction, which was accepted, to remove the text: “and the
Village Manager Search Committee” from this set of minutes.
Motion by Trustee Yusuf, seconded by Trustee Moy, to approve the Minutes of the
Special Committee of the Whole Meeting Minutes of January 25, 2016, as amended.
VOICE VOTE: Motion carried.
B. Special Board of Trustees Meeting Minutes of January 26, 2016
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Minutes of
the Special Board of Trustees Meeting of January 26, 2016.
VOICE VOTE: Motion carried.
C. Regular Board of Trustees Meeting Minutes of January 26, 2016
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve the Minutes of the
Regular Board of Trustees Meeting of January 26, 2016.
VOICE VOTE: Motion carried.
6.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the first item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending February 4, 2016 - $531,413.25
Significant Items included in Above:
Significant Items included in Above:
1) Christopher B. Burke Eng. LTD – 2016 Street Improvement Project Design
Services – Payout #4 - $31,915.50
2) Trane – VH – Automation System Upgrade - $81,940.50
3) DuPage Convention & Visitors Bureau – Co-Op Advertising and Monthly Retainer
Fee for December 2015. Combined Total: $48,478.33
B. Approval of Payroll for Pay Period Ending January 30, 2016 - $743,254.72
C. Ordinances & Resolutions
1) ORDINANCE 2016-PP-S-1452, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned By the Village of Oak Brook
2) RESOLUTION 2016-SC-AG-EX-R-1533, A Resolution Approving and
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REGULAR MEETING OF FEBRUARY 9, 2016
Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Oak Brook Soccer Club, Inc. to Allow the use of a Sports Core Soccer
Field
3) ORDINANCE 2016-LC-TA-G-1073, An Ordinance Amending Title 4, Chapter 2,
Section 3 of the Village Code of the Village of Oak Brook Relating to Taxicab
Insurance Requirements
4) ORDINANCE 2016-LC-VEH-G-1072, An Ordinance Amending Title 4, Chapter
10 of the Village Code of the Village of Oak Brook Relating to Public Passenger
Vehicles Other than Taxicabs
D. Budget Adjustments
1) Sports Core – Transfer from Golf Operations to Swimming Operations
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent
Agenda, with the exception of the extraction of Item 6.C.2., and authorize
expenditures as presented or amended.
Trustee Manzo inquired regarding Agenda Items #9.B.1. & #9.B.2. as to whether they had
already been bid and Village Manager Ginex affirmed they were part of the State or
DuPage Mayors and Managers’ cooperative.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
Trustee Adler commented on Agenda Item #6.A.2. and requested that all the back-up detail
on these types of expenditures not be provided, due to the length of them. Village Manager
Ginex stated providing the entire contracts is usually done for transparency.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.C.2) RESOLUTION 2016-SC-AG-EX-R-1533, A Resolution Approving and
Authorizing the Execution of an Agreement By and Between the Village of Oak
Brook and Oak Brook Soccer Club, Inc. to Allow the use of a Sports Core Soccer
Field
Motion by Trustee Adler, seconded by Trustee Manzo, to approve this item.
Trustee Adler inquired as to how the prices are set and Golf Course Grounds
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REGULAR MEETING OF FEBRUARY 9, 2016
Superintendent Creed replied that the prices are based on what the Sports Core would make
on a weekend, a particular rate with some markup.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
8. BOARD & COMMISSION RECOMMENDATIONS
A. Madison Oaks Subdivision – 3601 Madison Street – Final Plat
Motion by Trustee Manzo, seconded by Trustee Moy, to concur with the
recommendation from the Plan Commission to approve the requested final plat of
subdivision located at 3601 Madison Street subject to the following conditions:
1. Final engineering approval; and
2. Adoption of a resolution necessary to grant the requested final plat of
subdivision, which resolution the Village Attorney shall by this motion be
directed to prepare for consideration at the February 23, 2016 Board of
Trustees meeting.
Development Services Director Kallien stated that this meets the zoning requirements and
is relatively routine.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Hotel, Convention & Visitors Committee (Drake Hotel – Steven Mansmith,
General Manager and Village Residents - Dr. Iftikharul Abbasy and Mort Kouklan)
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the
appointment of the General Manager of the Drake Hotel, Steven Mansmith, and the
reappointments of residents, Dr. Abbasy and Mort Kouklan, to the Hotel Convention
and Visitors Committee. VOICE VOTE: Motion carried.
B. Ordinances & Resolutions
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REGULAR MEETING OF FEBRUARY 9, 2016
1) RESOLUTION 2016-PD-V-PG-R-1534, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of Police Vehicles from Currie
Motors
Trustee Yusuf explained the purchase/replacements of these vehicles and the bidding
process.
Motion by Trustee Yusuf, seconded by Trustee Manzo, that the Village Board waive
further bidding since the Suburban Purchasing Cooperative already conducted the
bid process and issue a purchase order to Currie Motors, Frankfort, Illinois for two
(2) Chevrolet Tahoe PPV 4x4 vehicles ($77,312.66) and two (2) Ford Interceptor
Utility vehicles ($56,848) in the total amount of $134,160.66.
Police Chief Kruger stated that two of the vehicles are being replaced and two are being
moved to Public Works where they will be better used considering the type of vehicles
they are.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
2) RESOLUTION 2016-B&T-HVAC-R-1535, A Resolution Approving the Waiver of
Competitive Bidding and Authorizing the Purchase of HVAC Units From
Controlled Environmental Systems, Inc.
Motion by Trustee Adler, seconded by Trustee Manzo, that the Village Board waive
further bidding and accept the proposal from Controlled Environmental Systems,
Inc. for the replacement of two (2) HVAC units for the Men’s and Women’s Locker
Rooms at the Oak Brook Bath and Tennis Club.
Village Manager Ginex affirmed that these had been through the cooperative bidding
process.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex had nothing to report
B. Village Clerk
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REGULAR MEETING OF FEBRUARY 9, 2016
Village Clerk Pruss discussed that the Primary election is March 15th, and provided
particulars regarding early voting and absentee ballots.
C. Trustees
Trustee Yusuf urged residents to get out and vote.
Trustee Adler discussed issues before the Board in the next forty days.
Trustee Moy stated that he hoped to catch up on the important matters he missed.
Trustee Manzo stressed the importance of the primary election.
Trustee Tiesenga remarked that legislation had been introduced to make Barack Obama’s
birthday, August 4th, a State holiday and talked about Illinois Presidents’ birthdays.
D. Village Attorney
Village Attorney Friedman had nothing to report.
E. Village President
Information Technology Director Jim Fox had nothing to report.
Police Chief Kruger remarked about the 75th Anniversary of the Illinois Association of
Chiefs of Police, with the gala on October 1st at Drury Lane.
Public Works Director Patchin remarked about the decreasing costs of ComEd power. He
also discussed the water issue and stated they have been doing leak surveys and testing
random-selected water meters. Village Manager Ginex expressed his appreciation of
Public Works’ efforts in these regards.
Golf Course Grounds Superintendent Creed stated that they are starting a big project on
Hole #9 to clean out a body of water to help drainage. He remarked that there is new
merchandise at the golf pro shop and also that some renovation will be done to the
bathrooms at the golf clubhouse. Regarding the B&T, he commented that on February
20th there is a four-season wedding event. He added that there are 200+ soccer teams
coming, and also mentioned the March 5th Oak Brook Polar Plunge at the B&T.
Library Director Madorin reiterated that the Library Commission is looking for a new
commissioner and discussed the Commission. She stated that tax forms are available at
the Library.
Fire Chief Liss had nothing to report.
Development Services Director Kallien had nothing to report.
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REGULAR MEETING OF FEBRUARY 9, 2016
ATTEST:
/s/Charlotte K. Pruss
Charlotte K. Pruss
Village Clerk
11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of
meetings lawfully closed under this act (2) appointment, employment, compensation,
discipline, performance, or dismissal of specific employees of the public body, and (3)
collective negotiating matter pursuant to sections 2(c)(21), 2(c)(1), and 2(c)2 of the
Illinois Open meetings Act, respectively
Motion by Trustee Yusuf, seconded by Trustee Manzo to adjourn to closed session at
7:50 p.m.
ROLL CALL VOTE:
Ayes: 5 – Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 – None
Abstain: 0 – None
Absent: 1 – Trustee Baar
Motion carried.
12. ADJOURNMENT
Motion by Trustee Yusuf, seconded by Trustee Manzo, to adjourn the Regular
Meeting of the Board of Trustees at 9:37 p.m. VOICE VOTE: Motion carried.