R-1546 - 03/22/2016 - PUBLIC WORKS - Resolutions RESOLUTION 2016-PW-ST-SWP-R-1546
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO ENTER INTO A STREET SWEEPING AGREEMENT WITH HOVING COMPANIES
WHEREAS, the Village requires private parties to provide some street sweeping services; and
WHEREAS, a request for proposal was sent to a number of companies that provide this type of
service; and
WHEREAS, the proposals were returned and their references were checked; and
WHEREAS, the proposal from Hoving Companies was received for the lowest price for sweeping
commercial and residential streets at our requested current schedule and frequency; and
WHEREAS, pricing was also obtained for emergency and unscheduled sweeping; and
WHEREAS, the Village does own a 2016 mechanical sweeper which is scheduled for
replacement in 2021, and this street sweeper will be kept for the first year as a back-up while we evaluate
services provided by this contractor, and if service levels remain equal to "in-house" sweeping, the street
sweeper will be declared a surplus and sold, and the Village will seek formal bidding or a request for a
proposal from street sweeping companies to provide needed services; and
WHEREAS, the President and Board of Trustees being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to waive competitive bidding and
to award the contract for services to Hoving Companies.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for street sweeping services are hereby waived in accordance with Section 1-7-04 of the
Village Code.
Section 3: Authorization to Execute Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute a contract with Hoving Companies substantially in
accordance with the form attached to and made a part of this Resolution as Exhibit A.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2016-PW-ST-SWP-R-1546
Approving a Contract for Street Sweeping
with Hoving Companies
Page 2 of 3
APPROVED THIS 22nd day of March, 2016
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of March, 2016
Ayes: Trustees Adler Baar, Manzo Moy
Nays: None
Abstain: Trustee Tiesenga
Absent: Trustee-Yusuf
ATTEST:
Charlotte K. Pruss
fi Village Clerk
2
Resolution 2016-PW-ST-SWP-R-1546
Approving a Contract for Street Sweeping
with Hoving Companies
Page 3 of 3
EXHIBIT A
CONTRACT FOR STREET SWEEPING
4848-0625-0287,v. 1
3
VILLAGE OF OAK BROOK
CONTRACT FOR,rHE
STREET SWEEPI NG
Full Name of Contractor: loving Clean Sweep,LLC.("Contractor")
Principal Office Address:1655 Powis Road,West Chicago,Illinois 60185
Contact Person: Ken Hoving,President Telephone Number:(630)377-7000
TO: Village of Oak Brook("Village")
1200 Oak Brook Road
Oak Brook,Illinois
Attention: Doug Patchin,Public Works Director
Contractor warrants and represents that Contractor has carefully
examined the Work Sites described below and has reviewed and
understood all documents included, referred to, or mentioned in
this bound set of documents.
I. Work 5. Miscellaneous. Do all other things required of
Contractor by this Contract;and
A. Contract and Work. Contractor acknowledges, and g Quality. Provide,perform,and complete all of the
agrees,that Contractor shall,at its sole cost and expense,provide, foregoing in ,a proper and workmanlike manner,
perform, and complete, in the manner specified and described, consistent with the standards an recognized
and upon the terms and conditions set forth, in this Contract,all consistent
firms in performing sand Work of a similar
of the following,all of which is herein refereed to as the"Work": nature, in full compliance with,and as required by
1. tabor, E ui merit Materials. and Supplies. or pursuant,to this Contract, and with the greatest
Provide, perform, and complete, in the manner economy, efficiency, and expedition consistent
specified and described in this Contract, all therewith, with only new, undamaged, and first
necessary work, labor, services, transportation, quality equipment,materials,and supplies.
equipment, materials, supplies, information, data,
and other means and items necessary for Street B. Performance Standards. Contractor
Sweeping,as specified in the Contractors response acknowledges and agrees that all Work shall be fully
to the Request for Proposal, hereto attached as provided,performed,and completed in accordance with
Exhibit A ("Work Site"); the specifications in Exhibit A. In the event the quality
of service becomes unacceptable, the Village reserves
2. Permits. The Village will furnish all permits, the right to cancel the contract after giving thirty (30)
licenses, and other governmental approvals and day written notice.
authorizations necessary in connection therewith;
C. Responsibility For Damage or Loss. Contractor
3. Bonds and insurance. Procure and furnish all bonds proposes, and agrees, that Contractor shall be responsible and
and all insurance certificates and policies of liable for,and shall promptly and without charge to Village repair
insurance specified in this Contract; or replace, any damage done to, and any loss or injury suffered
by, the Village, the Work, the Work Site, or other property or
4. Taxes. Pay all applicable federal, state, and local Persons as a result of the Work.
taxes•
i
I
i
i
I
I
D. Ins cccp tionrresting/Rejection. Village shall have the the Village's acceptance of this Contract provided Contractor
right to inspect all or any part of the Work and to reject all or any shall have furnished to the Village all bonds and all insurance
part of the Work that is, in Village's judgment, defective or certificates specified in this Contract("Commencement Date").
damaged or that in any way fails to conform strictly to the
requirements of this Contract and the Village,without limiting its 4. Financial Assurance
other rights or remedies,may require correction or replacement at
Contractors cost,perform or have performed all Work necessary A. Bonds. If the total contract cost is$20,000 or more,the
to complete or correct all or any part of the Work that is Contractor acknowledges and agrees that Contractor shall provide
defective, damaged, or nonconforming and charge Contractor a Performance Bond, on forms provided by, or otherwise
with any excess cost incurred thereby,or cancel all or any part of acceptable to, the Village, from a surety company acceptable to
any order or this Contract. Work so rejected may be returned or the Village,each in the penal sum of the Contract Price,within 10
held at Contractor's expense and risk. days following the Village's acceptance,of this Contract.
2. Contract Price B. Insurance. Contractor acknowledges and agrees that
Contractor shall provide certificates of insurance evidencing the
Contractor acknowledges and agrees that Contractor shall minimum insurance coverages and limits set forth in Exhibit B
take in monthly payments for all Work and other matters set forth within 10 days following the Village's acceptance of this
under Section 1 above, including overhead and profit; taxes, Contract. Such policies shall be in form, and from companies,
contributions, and premiums; and compensation to all acceptable to the Village. The insurance coverages and limits set
subcontractors and suppliers,the compensation set forth below. forth Exhibit B shall be deemed to be minimum coverages and
limits and shall not be construed in any way as a limitation on
A. SCHEDULE OF PRICES Contractor's duty to carry adequate insurance,or on Contractor's
liability for losses or damages under this Contract. The minimum
For providing,performing,and completing all Work,the insurance coverages and limits that shall be maintained at all
total Contract Price as indicated in Exhibit A. times while providing,performing,or completing the Work are as
set forth in Exhibit B.
B. BASIS FOR DETERMINING PRICES
C. Indemnification. Contractor acknowledges and agrees
it is expressly understood and agreed that: that Contractor shall indemnify and save harmless the Village,its
officers,officials,employees and volunteers,against all damages,
I. All prices stated in the Schedule of Prices are firm liability, claims, losses, and expenses (including attorneys' fee)
and shall not be subject to escalation or change; that may arise, or be alleged to have arisen, out of or in
connection with Contractor's performance of, or failure to
2. The Village is not subject to state or local sales, perform,the Work or any part thereof,or any failure to meet the
use, and excise taxes, that no such taxes are representations and warranties set forth in Section 6 of this
included in the Schedule of Prices, and that all Contract.
claim or right to claim any additional compensation
by reason of the payment of any such tax is hereby D. Penalties. Contractor acknowledges and agrees that
waived and released; Contractor shall be solely liable for any fines or civil penalties
that are imposed by any governmental or quasi-governmental
3. All other applicable federal,state,and local taxes of agency or body that may arise,or be alleged to have arisen,out of
every kind and nature applicable to the Work are or in connection with Contractor's performance of,or failure to
included in the Schedule of Prices. perform,the Work or any part thereof.
C TIME OF PAYMENT S. Firm Proposal
it is expressly understood and agreed that all payments All prices and other terms stated in this Contract are firm and
shall be made upon completion of the work and final shall not be subject to withdrawal,escalation,or change.
approval by the Village.
6. Contractor's Representations and Warranties
All payments may be subject to deduction or setoff by
reason of any failure of Contractor to perform under this In order to induce the Village to accept this Contract,
Contract. Each payment shall include Contractor's Contractor hereby represents and warrants as follows:
certification of the value of,and partial or final waivers
of lien covering, all Work for which payment is then A. The Work. The Work,and all of its components,shall
requested and Contractor's certification that all prior strictly conform to the requirements of this Contract, including,
payments have been properly applied to the payment or without limitation, the performance standards set forth in
reimbursement of the costs with respect to which they Subsection I B of this Contract; and shall be fit,sufficient, and
were paid. suitable for the purposes expressed in, or reasonably inferred
from,this Contract and the warranties expressed herein shall be in
3. Contract Term addition to any other warranties expressed or implied by law,
The term of this Agreement shall be for one year beginning which are hereby reserved unto the Village.
May 1, 2016. Contractor acknowledges and agrees that
Contractor shall commence the Work within 15 daps following
2
B. Compliance with Laws. The Work, and all of its by the Village,whether before or after the Village's acceptance of
components, shall be provided, performed, and completed in this Contract; nor any order by the Village for the payment of
compliance with, and Contractor agrees to be bound by, all money;nor any payment for,or use,possession,or acceptance of,
applicable federal, state, and local laws, orders, rules, and the whole or any part of the Work by the Village; nor any
regulations, as they may be modified or amended from time to extension of time granted by the Village; nor any delay by the
time, including without limitation, if applicable, the Prevailing Village in exercising any right under this Contract;nor any other
Wage Act,820 ILLS 130/0.01 It seg.;any other prevailing wage act or omission of the Village shall constitute or be deemed to be
laws; any statutes requiring preference to laborers of specified an acceptance of any defective, damaged, or nonconforming
classes; any statutes prohibiting discrimination because of, or Work, nor operate to waive or otherwise diminish the effect of
requiring affirmative action based on,race,creed,color,national any representation or warranty made by Contractor; or of any
origin, age, sex, or other prohibited classification; and any requirement or provision of this Contract; or of any remedy,
statutes regarding safety or the performance of the Work. power,or right of the Village.
Further,Contractor shall have a written sexual harassment policy
in compliance with Section 2-105 of the Illinois Human Rights G. Severability. It is hereby expressed to be the intent of
Act during the course of the work.The Village does not believe the parties to this Contract that should any provision, covenant,
that the requirements of the Prevailing Wage Act(820 ILCS 130), agreement, or portion of this Contract or its application to any
as amended, apply to the Contract. However,the Contractor is Person or property be held invalid by a court of competent
responsible for making its own assessment of the Prevailing jurisdiction, the remaining provisions of this Contract and the
Wage Act's requirements and if it applies to the Contract. validity,enforceability,and application to any Person or property
shall not be impaired thereby, but the remaining provisions shall
C. Not Barred. Contractor is not barred by law from be interpreted,applied,and enforced so as to achieve,as near as
contracting with the Village or with any other unit of state or may be, the purpose and intent of this Contract to the greatest
local government as a result of(i)a delinquency in the payment extent permitted by applicable law.
of any tax administered by the Illinois Department of Revenue
unless Contractor is contesting,in accordance with the procedures H. Amendments and Modifications. No amendment or
established by the appropriate Revenue Act, its liability for the modification to this Contract shall be effective until it is reduced
tax or the amount of tax,as set forth in 65 ILCS 5/11-42.1-1;or to writing and approved and executed by the corporate authorities
(ii)a violation of either Section 33E-3 or Section 33E-4 of Article of the parties in accordance with all applicable statutory
33 of the Criminal Code of 1961,720 ILCS 5133E-1 et en . procedures.
D. Ouallfied. Contractor has the requisite experience, 1. Assignment. Neither this Contract, nor any interest
ability,capital, facilities, plant, organization, and staff to enable herein,shall be assigned or subcontracted,in whole or in part,by
Contractor to perform the Work successfully and promptly and to Contractor except upon the prior written consent of the Village.
commence and complete the Work within the Contract Price and j, Governing Law: Venue. This Contract shall be
Contract Time set forth above. governed by, construed and enforced in accordance with the
7. Acknowledgements internal laws, but not the conflicts of laws rules, of the State of
Illinois. Venue for any action arising out of or due to this
In submitting this Contract, Contractor acknowledges and Contract shall be in the Circuit Court for DuPage County,Illinois.
agrees that: K. Certified Payrolls. Contractor shall,in accordance with
A. Reliance. The Village is relying on all warranties, Section 5 of the Illinois Prevailing Wage Act, 820 ILCS 130/5,
submit to the Village,on a monthly basis,a certified payroll. The
representations, and statements made by Contractor in this certified payroll shall consist of a complete copy of those records
Contract. required to be made and kept by the Prevailing Wage Act. The
B. Acce ce. If this Contract is .accepted, Contractor
certified payroll shall be accompanied by a statement signed by
ptai the Contractor or subcontractor which certifies that: (1) such
shalt be bound by each and every term, condition, or provision records are true and accurate;(2)the hourly rate paid is not less,
contained in this Contract. if applicable, than the general prevailing rate of hourly wages
. h ; and (3) Contractor or
D. medies. Each of the rights and remedies reserved to required subcontractor by the aware that filing a certified Prevailing Wage Act-, payroll that or she
the Village in this Contract shall be cumulative and additional to knows to be is is a Class II misdemeanor. A general contractor
any other or further remedies provided in law or equity or in this may rely upon the certification of a lower tier subcontractor,
Contract. provided that the general contractor does not knowingly rely upon
a subcontractor's false certification. Upon two business days'
E. Time. Time is of the essence in the performance of all notice,Contractor and each subcontractor shall make available for
terms and provisions of this Contract and, except where stated inspection the records required to be made and kept by the Act:
otherwise references in this Contract to days shall be construed to (i)to the Village,its officers and agents,and to the Director of the
refer to calendar days and time. Illinois Department of Labor and his or hers deputies and agents;
and(ii)at all reasonable hours at a location within this State.`
F. No Waiver. No examination, inspection, investigation,
test,measurement,review,determination,decision,certificate,or L. Conflicts of interest. Contractor represents and certifies
approval by the Village, whether before or after the Village's that, to the best of its knowledge, (1) no elected or appointed
acceptance of this Contract;nor any information or data supplied Village official, employee or agent has a personal financial
3
interest in the business of the Contractor or in this Agreement,or conflict in any manner or degree with the performance of the
has personally received payment or other consideration for this obligations under this Agreement.
Agreement; (2) as of the date of this Agreement, neither
Contractor nor any person employed or associated with M. Exhibits. If any conflict exists between this Contract and
Contractor has any interest that would conflict in any manner or any exhibit attached hereto, the terms of this Contract shall
degree with the performance of the obligations under this prevail. Any conflict that exists between Exhibit A and Exhibit
Agreement;and(3)neither Contractor nor any person employed B,the terms of Exhibit B shall prevail.
by or associated with Contractor shall at any time during the term
of this Agreement obtain or acquire any interest that would
IN WITNESS WHEREOF the parties hereto have VILLAGE OF OAK BROOK,an Illinois municipal
caused this Agreement to be executed, effective on corporation
2016.
ATTEST:
M1
By:
.G By: /
Charlotte Pruss,Village Clerk Riccardo F.Ginex,Village Manager
ATTEST: HOVING Wt C•
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OFFICIAL SEAL
LINDA A KORAN
NOTARY PUBLIC-STATE OF ILLINOIS
MY COMMISSION EXPIRES:05110116
4
EXHIBIT A
(PROPOSAL SUBMITTED)
5
Roving Clean Sweep, LLC
www.khovinst.com
Wft
Village of Oak Brook
Proposal for Street Sweeping
2016
The Village of Oak Brook Is currently seeking pricing for Street Sweeping,
Including Regular Maintenance,Emergency Work,and Special Events
Street Sweeping Service Specifications:
Services shall include furnishing all labor, equipment,tools,fuel, debris removal
supervision and all other items needed to satisfactory perform all work necessary.
Water for sweeping will be provided by the Village for work done within the
Village.The only authorized hydrant is located at 3003 Jorie Blvd. and amount
taken must be reported to the Village.
1. Services Required:
Routine Sweeping Services
The contractor shall provide sweeping services to assigned Village
Subdivisions, Commercial streets, parking lots, and well houses as listed
under Sweeping Areas.
Special Events
Sweeping for Special Events will be directed by the Village and given notice
to dates and times for services.
Emergency Work
Emergency Work will be called out and directed by the Village
2. Sweeping Hours:
Residential Subdivisions and Well Houses may only be swept Monday thru
Friday 7:00am to 3:00pm
Commercial Area, and parking Lots will be swept during the off hours on
Thursdays or Fridays starting at 3:00am to avoid traffic and parked cars.
Sweeping Season
The Sweeping Season will be the months of May,June,July,August,
September,and October.
3. Sweeping Techniques:
All sweeping will be done to standard sweeping practices and must be done
with water. No dry sweeping will be permitted. The contractor shall provide
the Village a schedule and a weekly report of areas swept.
Please review and return completed forms in a sealed envelope marked"Street
Sweeping" by Friday February 5,2016.
Return completed forms to:
Village of Oak Brook
Attn Lee Hammer
1200 oak Brook Rd.
Oak Brook ll.60523
Any questions,
Contact
Lee Hammer
(hammer @oak-brook.or
630-368-5278
Sweeping Areas
Streets and Subdivisions
Location Curb Miles* Frequency
Commercial Area 34.13 Twice a month
Curbed Subdivisions 45.16 Once a month
Non Curbed Subdivisions 28.07 3 times a season
Parking tots
Location Square Yards* Frequency
Butler Government Center 12670 once a month
Public Works 2080 Once a month
Fire Station 93 2055 Once a month
Golf Course 10535 Once a month
Library 11350 Once a month
Bath &Tennis Club 19480 Once a month
Well Houses
Location Square Yards* Frequency
East Tower 402 Twice a Season
Reservoir A 689 Twice a Season
Well 7 267 Twice a Season
Well 6 396 Twice a Season
Reservoir B 572 Twice a Season
West Tower 616 Twice a Season
*Measurements are approximate
Sweeping Area Pricing
Cost
Area Size Per Swee Per Season
Zone 1 Swept twice a month
Commercial 34.13CM $1,860.09 $22,321.02
Curbed Subdivisions, Swept once a month
Zone 2
Brook Forest 14.04CM $765.28 $4,591.08
Zone 3
Trinity Lakes 9.16CM $499.22 $2,995.32
Saddle Brook 10.62CM $676.71 $4,060.24
Zone 4
York Woods 7.52CM $409.84 $2,459.04
Forest Glen 3.82CM $208.19 $1,249.14
Non Curbed Subdivisions, Swept 3 times a season
Zone 5
Fuilersburg 12.6CM 686.70 _ $2,060.10
Zone 6
Woodside 1.66CM $90.47 $271.41
Yorkshire Woods 1.7 CM 692.65 $277.95
Timber Trails 5.48CM $298.66 $895.98
Zone 7
Ginger Creek 6.66CM $362.97 $1,088.91
Parking Lots, Swept once a month
Butler Government Cen. 9665yd2 s10o.oo $600.00
Public Works 2080yd2 $loo,oo $600.00
Fire Station 93 2055yd2 61oo.oo $600.00
Golf Course 10535yd2 sloo.oo $600.00
Library 11350yd2 sloo.00 $600.00
Bath and Tennis Club 19480yd2 silo-op $900.00
Well Houses,Swept twice season
East Tower 402yd2 $so.oo $100.00
Reservior A 68902 $50-00 $100.00
Well 7 267yd2 $50-00 $100.00
Well 6 396yd2 $50.00 $100.00
Reservior B 572yd2 . $50,00 $100.00
West Tower 616yd2 $50 00 $100.00
Additional Sweeping as directed by the Village
Priced per hour
Emergency Call Out $3.so.00 Per Hour
Storm Clean Up $150.00 Per Hour
Special Events $150.00 per Hour
Site Addresses
Parking Lots,
Butler Government Center 1200 Oak Brook Rd.
Public Works 3003 Jorle Blvd.
Fire Station 93 725 Enterprise Dr.
Golf Course 2606 York Rd.
Library 600 Oak Brook Rd.
Bath and Tennis Club 800 Oak Brook Rd.
Well Houses,
East Tower 2065 Windsor Dr.
Reservoir A 1915 York Rd.
Well 7 2415 Midwest Rd.
Well 6 2915 Oak Brook Rd.
Reservoir B 2710 Meyers Rd.
West Tower 2213 Tower Dr.
Sweeping areas
Zone 1 Commercial
lorie Blvd
Spring Rd
16"St
z2"d St
Enterprise Dr.
McDonalds Dr.
Commerce Dr.
Harger Rd.
Clearwater Dr.
Windsor Dr.
Swift Dr.
Bliss Dr.
Kensington Rd.
Kensington Ct.
Forest Gate
Castle Dr. at
Tower Rd.
Camden Ct.
York Rd
zone 2 Brookforest
Regent Dr
Kingston Dr.
Mockingbird Ln.
Concord Dr.
Kimberly Cir.
Hamilton Ln.
Pembroke Ln.
Cllarleton Pl.
Shelborne Dr.
Vicroria Ct,
Camelot Dr.
Hampton Dr.
Ivy Ln.
Lambeth Ct.
Heather Ln.
Cambridge Dr.
Carlisle Dr.
Regent Ct.
Zone 3 Trinity Lakes&Saddle Brook
Trinity lakes
Trinity Ln.
St.Micheals Ct.
St Marks Ct.
r
Marion Sq.
St.Josephs Dr.
St.Johns Ct.
St.Stevens Green
Saddlebrook
35"St.
Cass Ct_
Saddlebrook dr.
Hambletonian Dr.
Ridgewood Ct.
Bridle Path Cir.
Suffolk Dr.
Forest Mews
Derby Ct.
Steepleridge Ct.
Carriage Ct.
Bluegrass Ct.
38"St.
Brougham Br.
Red Stable Way
Zone 4 York Woods,Forest Glen,Old Oak Brook
York Woods
Windsor Dr.
Dover Dr.
Chatham Ln.
Bradford Ln.
Sheffield Ln.
Brighton Ln.
Croydon Ln.
Stafford Ln.
Hunt Club
Forest Glen
Wood Glen Ln.
Forest Glen Ln.
Royal Glen Ln.
Gienoble Ct.
Knollwood Ct.
Abbywood Ct.
Woodview Ct.
Lakewood Ct.
Burr Oak Ct.
Old Oak Brook
Natoma Dr.
Natoma Ct.
Zone 5 Fullersbure
Spring Rd.
Adams St.
Madison St.
Washington St.
Acorn Hill I.n.
Wood Rd.
Birchwood
35`x'St.
Luthin Rd.
Robin Hood Ranch
Canteberry Ln.
York Lake Ct.
Lincoln St.
Grant 5t.
Coolidge
Glendale
Zone 6 Woodside'Yorkshire,Timber Trails
Woodside
Woodside Dr.
Meadowood Dr.
Hickory Dr.
Woodridge Dr.
Palisades Dr.
Yorkshire Woods
Yorkshire Woods Dr.
Timber Trails
Twin Oaks Dr.
Timber View )r..
Timber Trail Dr.
Woodland Dr.
Forest Trail Ln.
Merry Ln.
Walnut Ln.
Green Leaf Dr.
Crab Apple Dr.
Timber Ct.
Zone 7 Ginger Creek,West End
t3aybrook Ln.
Royal Vale Dr.
Berseem Ct.
Arden Ct.
Swaps Ct.
Olympia Ct.
Wyndham Ct.
Foxiana Ct.
Cochise Ct.
Lochinvar
Well houses and Parking lot Addresses
Well Houses
East Tower 2065 Windsor Or.
Reservoir A 1915 York Rd,
Well 7 2415 Midwest Rd.
Well 6 2925 Oak Brook Rd (31"St.)
Reservoir 0 2710 Meyers Rd.
West Tower 2213 Tower Dr.
Parking Lots
Butler Government Center 1200 Oak Brook Rd. (311t 5t.)
Public Works 3003 Jorie Blvd.
Fire Station 93 725 Enterprise Dr.
Golf Course 2606 York Rd.
Library 600 Oak Brook Rd. (31"St.)
Bath&Tennis Club 800 Oak Brook Rd. (31"St.)
EXHIBIT B
(INSURANCE REQUIREMENTS)
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not commence work until it
provides and receives acceptance of insurance certificates from the Village as required by this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a
permit as required pursuant to the provisions of Title l of Chapter 8 of the Code of Ordinances of the Village of Oak Brook
(hereinafter referred to as"insured")shall be required to carry such insurance as specified herein. Such contractor and permittee
shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to
property which may arise from or in connection with the performance of the work under the contract or permit, either by the
contractor,permittee,or their agents,representatives,employees or subcontractors.
A contractor or perm ittee shall maintain insurance with limits no less than:
A. General Liability-$2,000,000 combined single limit per occurrence for bodily injury,personal injury and property damage;
B. Automobile Liability(if applicable)-$1,000,000 combined single limit per accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability - Worker's Compensation limits as required by the Labor Code of the
State of Illinois and Employer's Liability limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village,either the
insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers,officials,employees
and volunteers;or the Insured shall procure a bond guaranteeing payment of losses and related investigations,claim administration
and defense expenses to the extent of such deductible or self-insured retention.
The policies shall contain,or be endorsed to contain,the following provisions:
D. General Liability and Automobile Liability Coverage-
(I)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects:
liability arising out of activities performed by or on behalf of the Insured;premises owned,occupied or used by the
Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its
officers,officials,employees,volunteers,or agents.
(2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees,
volunteers and agents. Any insurance or self-:insurance maintained by the Village,its officers,officials,employees,
volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it.
(3)Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its
officers,officials,employees,volunteers or agents.
(A)The Insured's insurance shall apply separately to each covered party against whom claim is made or suit is brought
except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village,its officers,officials,employees,volunteers and
agents for losses arising from work performed by the insured for the Village.
Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided,canceled by either party,reduced in
coverage or in limits except aller thirty (30)days prior written notice by certified mail has been given to the Village. Each
insurance policy shall name the Village, its officers, officials and employees, volunteers and agents as additional insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A:VII,
Each insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by
this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer
to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject
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to approval by the Village Attorney before work commences. The Village reserves the right to require complete,certified copies
of all required insurance policies,at any time.
Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements
for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
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