R-1546 - 03/22/2016 - PUBLIC WORKS - Resolutions Supporting Documents ITEM 6.C.3)
BOARD OF TRUSTEES MEETING
VILLAGE OF SAMUEL E. DEAN BOARD ROOM
OAK B R
92. K BUTLER GOVERNMENT CENTER
mot
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
AGENDA ITEM
Regular Board of Trustees Meeting
of
March 22, 2016
SUBJECT: Award of Contract — Street Sweeping Services Agreement with Hoving
Companies
FROM: Doug Patchin, Public Works Director i
BUDGET SOURCE/BUDGET IMPACT: $50,000 is included in Program#362
(Streets and Traffic Maintenance) for this item.
RECOMMENDED MOTION: Motion to Approve RESOLUTION 2016-PW-ST-
SWP-R-1546. A Resolution approving the waiver of competitive bidding and authorizing
the Village to enter into a Street Sweeping Service Contract with Hoving Clean Sweep.
Backmund/History:
An RFP for Street Sweeping Services were sent to three (3) companies that provide this
type of service for local municipalities. Elgin Sweeping Services, Waste Management,
and Hoving Clean Sweep. Proposals for routine Street Sweeping were received from
two (2) companies, Waste Management did not respond.
Hoving Clean Sweep $46,770.19
Elgin Sweeping Services $70,720.00
Hoving submitted the lowest proposal for sweeping commercial and residential streets at
our current schedule and frequency. Pricing was also obtained for emergency,
unscheduled, and special event sweeping. Using this additional pricing, $3,230.00 was
included with their base price for emergency or unscheduled sweeping.
Money for Street Sweeping services was not budgeted in 2016, staff requested proposals
to determine if contracting this service was an option. The money to fund this contract
comes from money that was budgeted for our landscaping contract, which came in lower
then expected.
BOT AGENDA Page 1 �/
Currently, the Village owns a 2006 Elgin Pelican Premier Mechanical Sweeper. The
sweeper is scheduled for replacement in 2021 (annual O&M costs are approximately
$10,000 - $15,000). The village sweeper will be kept for the first year as a backup while
we evaluate service provided by this contractor. If service levels remain equal to "in-
house" sweeping, the street sweeper will be declared as surplus and sold on I-BID next
year.
Staff that operate the sweeper May through October will now be utilized for street sign
and regulatory sign upgrades throughout the village.
Recommendation:
Staff recommends the Village Board approve a Street Sweeping Service Contract with
Hoving Clean Sweep for street sweeping of commercial and residential streets.
BOT AGENDA Page 2
RESOLUTION 2016-PW-ST-SWP-R-1546
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO ENTER INTO A STREET SWEEPING AGREEMENT WITH HOVING COMPANIES
WHEREAS, the Village requires private parties to provide some street sweeping services; and
WHEREAS, a request for proposal was sent to a number of companies that provide this type of
service; and
WHEREAS, the proposals were returned and their references were checked; and
WHEREAS, the proposal from Hoving Companies was received for the lowest price for sweeping
commercial and residential streets at our requested current schedule and frequency; and
WHEREAS, pricing was also obtained for emergency and unscheduled sweeping; and
WHEREAS, the Village does own a 2016 mechanical sweeper which is scheduled for
replacement in 2021, and this street sweeper will be kept for the first year as a back-up while we evaluate
services provided by this contractor, and if service levels remain equal to "in-house" sweeping, the street
sweeper will be declared a surplus and sold, and the Village will seek formal bidding or a request for a
proposal from street sweeping companies to provide needed services; and
WHEREAS, the President and Board of Trustees being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to waive competitive bidding and
to award the contract for services to Hoving Companies.
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for street sweeping services are hereby waived in accordance with Section 1-7-04 of the
Village Code.
Section 3: Authorization to Execute Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute a contract with Hoving Companies substantially in
accordance with the form attached to and made a part of this Resolution as Exhibit A.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2016-PW-ST-SWP-R-1546
Approving a Contract for Street Sweeping
with Hoving Companies
Page 2 of 3
APPROVED THIS 22nd day of March, 2016
Gopal G. Lalmalani
Village President
PASSED THIS 22nd day of March, 2016
Ayes:
Nays:
Absent:
ATTEST:
Charlotte K. Pruss
Village Clerk
2
EXHIBIT A
CONTRACT FOR STREET SWEEPING
REVIEW OF CONTRACTS
Awarding Agency: TW of Contract:
rtment: Program/Account Number:
1�
9—— 71
DD '
Aw rded Contract Price: Budgeted Amount:
b ql,,,r —t1 D, !
[] Under$20,000 Q $500,001 - $11000,000
[ $20,000 -$500,000 Q Over$1,0 ,000.
Names Date:
Name. Date: 1S
Name: t r Date:
Name: Date:
0 Three (3) Originals signed by other party Date/Initials
Q Original provided to staff member for other party Date/Initials 1
Q Original provided to Official Files DateJinitials
vNIM of Oak Brook i APMvVed by soars!Of Trustees- DaMJinfels:_
VILLAGE OF OAK BROOK
CONTRACT FOR THE
STREET SWEEPING
Full Name of Contractor:Hoving Clean Sweep,LLC.("Contractor")
Principal Office Address: 1655 Powis Road,West Chicago,Illinois 60185
Contact Person: Ken Hoving,President Telephone Number:(630)377-7000
TO: Village of Oak Brook("Village")
1200 Oak Brook Road'
Oak Brook,Illinois`
Attention: ` Doug Patchin,Public Works Director
Contractor warrants and represents that Contractor has carefully
examined the Fork Sites described below and has reviewed and
understood all documents included, referred to, or mentioned in
this bound set of documents.
1. Work 5. Miscellaneous. Do all other things required of
Contractor by this Contract;and
A. Contract and Work; Contractor acknowledges, and
agrees,that Contractor shall,at its sole cost and expense,provide, 6. Qualfty. Provide,perform,and complete all of the
perform, and complete, in the manner specified and described, foregoing in a proper and workmanlike manner,
and upon the terms and conditions set forth,in this Contract, all consistent with the standards of recognized
ofthe following,all of which is herein referred to as the"Work": professional firms in performing Work of a similar
nature,in full compliance with,and as required by
1. Labor, Eguinment Materials and Supplies. or pursuant, to this Contract, and with the greatest
Provide, perform, and complete, in the manner economy, efficiency, and expedition consistent
specified and described in this Contract, all therewith, with only new, undamaged, and first
necessary work, labor, services, transportation, quality equipment,materials,and supplies.
equipment, materials, supplies, information,,data,
and other means and items necessary for Street B. Performance Standards. Contractor
Sweeping, as specified in the Contractors response acknowledges and agrees that all Work shall be fully
to the Request for Proposal, hereto attached as provided,performed,and completed in accordance with
Exhibit A ("Work Site); the specifications in Exhibit A. In the event the quality
of service becomes unacceptable, the Village reserves
2, Permits, The Village will furnish ali permits, the right to cancel the contract after giving thirty (30)
licenses, and other governmental approvals and day written notice.
authorizations necessary in connection therewith;
C. .Responsibility for Damage or Loss. Contractor
3. 'Bonds and Insurance. Procure and furnish all bonds proposes, and agrees, that Contractor shall be responsible and
and all insurance certificates and policies of liable for,and shall promptly and without charge to Village repair
insurance specified in this Contract. or replace, any damage done to, and any loss or injury suffered
by,the Village, the Work, the Work Site, or other property or
4. Taxes. Pay all applicable federal, state, and local persons as a result of the Work_
taxes;
1
D. Inspection/Testing/Reelection, Village shall have the the Contractor written notice. Contractor acknowledges and
right to inspect all or any part of the Work and to reject all or any agrees that Contractor shall commence the Work within 15 days
part of the Work that is, in Village's judgment, defective or following the Village's acceptance of this Contract provided
damaged or that in any way fails to conform strictly to the Contractor shall have fumished to the Village all bonds and all
requirements of this Contract and the Village,without limiting its insurance certificates specified in this Contract("Comniencement
other rights or remedies,may require correction or replacement at Date').
Contractor's cost,perform or have performed all Work necessary
to complete or correct all or any part of the Work that is 4.. Financial Assurance
defective, damaged, or nonconforming and charge Contractor
with any excess cost incurred thereby,or cancel all or any part of A. Bonds. if the total contract cost is$20,000 or more,the
any order or this Contract. Work so rejected may be returned or Contractor acknowledges and agrees that Contractor shall provide
held at Contractor's expense and risk. a Performance Bond, on forms provided by, or otherwise
acceptable to the Village, from a surety company acceptable to
2, Contract Price the Village,each in the penal sum of the Contract Price,within 10
Contractor acknowledges and agrees that Contractor shall days following the Village's acceptance of this Contract.
take in monthly payments for all Work and other matters set forth B. Insurance. Contractor acknowledges and agrees that
under Section i above, including overhead and profit; taxes, Contractor shall provide certificates of insurance,evidencing the
contributions, and premiums; and compensation to all minimum insurance coverages and limits set forth in Exhibit B
subcontractors and suppliers,the compensation set forth below, within 10 days following the Village's acceptance of this
Contract. Such policies shall be in form, and from companies,
A. SCHEDULE OF PRICES acceptable to the Village. The insurance coverages and limits set
forth Exhibit B shall be deemed to be minimum coverages and
For providing,performing,and completing all Work,the limits and shall not be construed in any way as a limitation on
total Contract Price as indicated in Exhibit A. Contractor's duty to carry adequate insurance or on Contractor's
liability for losses or damages under this Contract. The minimum
B. BASIS FOR DETERMINING PRICES insurance coverages and limits that shall be maintained at all
times while providing,Performing,or completing the Work are as
It is expressly understood and agreed that: set forth in Exhibit B.
I. All prices stated in the Schedule of Prices are firm C. Indemnification. Contractor acknowledges and agrees
and shall not be subject to escalation or change; that Contractor shall indemnify and save harmless the Village,its
officers,officials,employees and volunteers,against all damages,
2 The Village is not subject to state or local sales, ,
liability, claims, lasses, and expenses (including attorneys fee)
use, and excise taxes, that no such taxes are that may arise, or be alleged to have arisen, out of or in
included in the Schedule of Prices, and that all connection with Contractor's performance of, or failure to
claim or right to claim any additional compensation perform,the Work or any part thereof,or any failure to meet the
by reason of the payment of any such tax is hereby representations and warranties set forth in Section 6 of this
waived and released; Contract.
3. All other applicable federal,state,and local taxes of D. Penalties. Contractor acknowledges and agrees that
every kind and nature applicable to the Work are Contractor shall be solely liable for any fines or civil penalties
included in the Schedule of Prices, that are imposed by any governmental or quasi-governmental
agency or body that may arise,or be alleged to have arisen,out of
C. TIME OF PAYMENT or in connection with Contractor's performance of, or failure to
It is expressly understood and agreed that all payments perform,the Work or any part thereof.
shall be made upon completion of the work and final Firm Proposal
approval by the Village.
All payments may be subject to deduction or setoff'by All prices and other terns stated in this Contract are firm and
reason of any failure of Contractor to perform under this shall not be subject to withdrawal,escalation,or change.
Contract. Each payment shall include Contractor's
certification of the value of, and partial or final waivers 6. Contractor's Representations and Warranties
of lien covering, all Work for which payment is then
requested and Contractor's certification that all prior In order to induce the Village to accept this Contract,
payments have been properly applied to the payment or Contractor hereby represents and warrants as follows
reimbursement of the costs with respect to which they
were paid. A. The Work. The Work, and all of its components,shall
strictly conform to the requirements of this Contract, including,
3. Contract Term without limitation, the performance standards set forth in
The term of this Agreement shall be for one year beginning Subsection IS of this Contract; and shall be fit, sufficient, and
May 1,2016. The Village, in its sole discretion,may extend the suitable for the purposes expressed in, or reasonably inferred
Term of this Agreement for three one-year periods by providing from,this Contract and the warranties expressed herein shall be In
2
addition to any other warranties expressed or implied by law, F. No Waiver. No examination, inspection, investigation,
which are hereby reserved unto the Village, test,measurement,review,determination,decision,certificate,or
approval by the Village, whether before or after the Village's
B. Compliance with Laws. The Work, and all of its acceptance of this Contract;nor any information or data supplied
components, shall be provided, performed, and completed in by the Village,whether before or after the Village's acceptance of
compliance with, and Contractor agrees to be bound by, all this Contract; nor any order by the Village for the payment of
applicable federal, state, and local laws, orders, rules, and money;nor any payment for,or use,possession,or acceptance of,
regulations, as they may be modified or amended from time to the whole or any part of the Work by the Village; nor any
time, including without limitation the Prevailing Wage Act, 820 extension of time granted by the Village; nor any delay by the
1LCS 130/0.01 et VI.; any other prevailing wage taws; any Village in exercising any right under this Contract;nor any other
statutes requiring preference to laborers of specified classes; any act or omission of the Village shall constitute or be deemed to be
statutes prohibiting discrimination because of, or requiring an acceptance of any defective, damaged, or nonconforming
affirmative action based on, race, creed, color, national origin, Work, nor operate to waive or otherwise diminish the effect of
age, sex, or other prohibited classification; and any statutes any representation or warranty made by Contractor; or of any
regarding safety or the performance of the Work. Further, requirement or provision of this Contract; or of any remedy,
Contractor shall have a written sexual harassment policy in power,or right of the Village.
compliance with Section 2-105 of the Illinois Human Rights Act
during the course of the work.The Village does not believe that G. &vcrabili ty. It is hereby expressed to be the intent of
the requirements of the Prevailing Wage Act(820 ILCS 134),as the parties to this Contract that should any provision, covenant,
amended, apply to the Contract. However, the Contractor is agreement, or portion of this Contract or its application to any
responsible for making its own assessment of the Prevailing Person or property be held invalid by a court of competent
Wage Act's requirements and if it applies to the Contract. ,jurisdiction, the remaining provisions of this Contract and the
validity,enforceability,and application to any Person or property
C. Not Barred. Contractor is not barred by law from shall not be impaired thereby, but the remaining provisions shall
contracting with the Village or with any other unit of state or be interpreted,applied,and enforced so as to achieve,as near as
local government as a result of(i)a delinquency in the payment may be, the purpose and intent of this Contract to the greatest
of any tax administered by the Illinois Department of Revenue extent permitted by applicable law.
unless Contractor is contesting,in accordance with the procedures
established by the appropriate Revenue Act, its liability for the H. Amendments and MQdifrcations. No amendment or
tax or the amount of tax,as set forth in 65 1LCS 5/11-42.1-1;or modification to this Contract shall be effective until it is reduced
(ii)a violation of either Section 33E-3 or Section 3313-4 of Article to writing and approved and executed by the corporate authorities
33 of the Criminal Code of 1961.720 iLCS 5/33E-I et sM. of the parties in accordance with all applicable statutory
procedures.
D Oualified, Contractor has the requisite experience,
ability, capital, facilities, plant, organization, and staff to enable 1. Assignment. Neither this Contract, nor any interest
Contractor to perform the Work successfully and promptly and to herein,shall be assigned or subcontracted,in whole or in part,by
commence and complete the Work within the Contract Price and Contractor except upon the prior written consent of the Village.
Contract Time set forth above.
J. Governing Law: Venue. This Contract shall be
7. Acknowledgements governed by, construed and enforced in accordance with the
internal laws,but not the conflicts of laws rules, of the State of
In submitting this Contract, Contractor acknowledges and Illinois. Venue for any action arising out of or due to this
agrees that: Contract shall be in the Circuit Court for DuPage County,Illinois.
A. e i cc. The Village is relying on all warranties, K. Certified Pgyrolls. Contractor shall, in accordance with
representations, and statements made by Contractor in this Section 5 of the Illinois Prevailing Wage Act, 820 ILLS 13015,
Contract. submit to the Village,on a monthly basis,a certified payroll. The
certified payroll shall consist of a complete copy of those records
B. Acceptance. If this Contract is accepted, Contractor required to be made and kept by the Prevailing Wage Act. The
shall be bound by each and every term, condition, or provision certified payroll shall be accompanied by a statement signed by
contained in this Contract. the Contractor or subcontractor which certifies that: (1) such
records are true and accurate;(2)the hourly rate paid is not less,
D. fLemedics. Each of the rights and remedies reserved to if applicable, than the general prevailing rate of hourly wages
the Village in this Contract shall be cumulative and additional to required by the Prevailing Wage Act; and (3) Contractor or
any other or further remedies provided in law or equity or in this subcontractor is aware that filing a certified payroll that he or she
Contract. knows to be false is a Class B misdemeanor. A general contractor
may rely upon the certification of a lower tier subcontractor,
E. Time. Time is of the essence in the performance of all provided that the general contractor does not knowingly rely upon
terms and provisions of this Contract and, except where stated a subcontractor's false certification. Upon two business days`
otherwise references in this Contract to days shall be construed to notice,Contractor and each subcontractor shall make available for
inspection the records required to be made and kept by the Act:
refer to calendar days and time. (i)to the Village,its officers and agents,and to the Director of the
Illinois Department of Labor and his or hers deputies and agents;
and(ii)at all reasonable hours atalocation within this State.
3
by or associated with Contractor shall at any time during the term
L. Conflicts of Interest, Contractor represents and certifies of this Agreement obtain or acquire any interest that would
that, to the best of its knowledge, (1) no elected or appointed conflict in any manner or degree with the performance of the
Village official, employee or agent has a personal financial obligations under this Agreement.
interest in the business of the Contractor or in this Agreement,or
has personally received payment or other consideration for this M. Exhibits If any conflict exists between this Contract and
Agreement; (2) as of the date of this Agreement, neither any exhibit attached hereto, the terms of this Contract shall
Contractor not any person employed or associated with prevail. Any conflict that exists between Exhibit A and Exhibit
Contractor has any interest that would conflict in any manner or B,the terms of Exhibit B shall prevail.
degree with the performance of the obligations under this
Agreement; and(3)neither Contractor not any person employed
IN WITNESS WHEREOF the parties hereto have VILLAGE OF OAK BROOK,an Illinois'municipal
caused this Agreement to be executed, effective on corporation
,2016.
ATTEST:
By: By:
Charlotte Pruss,Village Clerk Riccardo F.Ginex,Village Manager
ATTEST: MOVING CLEAN SWEEP,LLC.
By;
By:
Its:
4
EXHIBIT A
(PROPOSAL SUBMITTED)
5
Hoving Clean Sweep, LLC
www.khovinn.com
Village of oak Brook
Proposal for Street Sweeping
2016
The Village of Oak Brook Is currently seeking pricing for Street Sweeping,
Including Regular Maintenance, Emergency Work, and Special Events
Street Sweeping Service Specifications:
Services shall include furnishing all labor,equipment,totals, fuel, debris removal
supervision and all other items needed to satisfactory perform all work necessary.
Water for sweeping will be provided by the Village for work done within the
Village.The only authorized hydrant is located at 3003,brie Blvd, and amount
taken must be reported to the Village.
1, Services Required:
Routine Sweeping Services
The contractor shall provide sweeping services to assigned Village
Subdivisions, Commercial streets, parking lots, and well houses as listed
under Sweeping Areas,
Special Events
Sweeping for Special Events will be directed by the Village and given notice
to dates and times for services,
Emergency Work
Emergency Work will be called out and directed by the Village
2, Sweeping Hours:
Residential Subdivisions and Well Houses may only be swept Monday thru
Friday 7:00am to 3:00pm
Commercial Area, and Parking Lots will be swept during the off hours on
Thursdays or Fridays starting at 3:00am to avoid traffic and parked cars.
Sweeping Season
The Sweeping Season will be the months of May,June,July,August,
September, and October.
3. Sweeping Techniques:
All sweeping will be done to standard sweeping practices and must be done
with water. No dry sweeping will be permitted. The contractor shall provide
the Village a schedule and a weekly report of areas swept.
Please review and return completed forms In a seated envelope marked "Street
Sweeping"by Friday February 5 ,2016.
Return completed forms to,
Village of Oak Brook
Attn Lee Hammer
1200 Oak Brook Rd,
Oak Brook il, 60523
Any questions,
Contact
Lee Hammer
lhammer@oak-brook.org
630-368-5278
Sweeping Areas
Streets and Subdivisions
Location Curb Miles* Frequency
Commercial Area 34.13 Twice a month
Curbed Subdivisions 45.16 Once a month
Non Curbed Subdivisions 28.07 3 times a season
Parking Lots
Location Square Yards* Frequency.
Butler Government Center 12670 Once a month
Public Works 2080 Once a month
Fire Station 93 2055 Once a month
Golf Course 10535 Once a month
Library 11350 Once a month
Bath& Tennis Club 19480 Once a month
Well Houses
Location Square Yards* Frequency
East Tower 402 Twice a Season
Reservoir A 689 Twice a Season
Well 7 267 Twice a Season
Well 6 396 Twice a Season
Reservoir B 572 Twice a Season
West Tower 616 Twice a Season
*Measurements are approximate
Sweeping Area Pricing
Cost
Area Size Per Sweep Per Season
Zone 1 Swept twice a month
Commercial 34.13CM siL,86o.o9 , $22,321.02
Curbed Subdivisions, Swept once a month
Zone 2
Brook Forest 14.04CM 1765.18 $4,591.08 ,
Zone 3
Trinity Lakes 9.16CM $499.22 $2.995.32
Saddle Brook 10.62CM $676.71 $4,060.24
Zone 4
York Woods 7.52CM S4o9.84 $2,459.04
Forest Glen 3.82CM X208.19 $1,249.14
Non Curbed Subdivisions, Swept 3 times a season
Zone 5.
Fullersburg 12.6CM $686.70 $2,060.10
Zone 6
Woodside 1.66CM $90.47 _$271.4
Yorkshire Woods 1.7 CM $92.65 $277.95
Timber Trails 5.48CM $296.66 $895.98
Zane 7
Ginger Creek 6.66CM $362.97 $1,088.91
Parking Lots, Swept once a month
Butler Government Cen. 9665yd2 sioo.oo $600.00
Public Works 2080yd2 $100-00 $600.00
Fire Station 93 2055yd2 0100-00 $boo:o0
Golf Course 1053502 $100,00 $600.00
Library 1135002 sloo.oo $600.00
Bath and Tennis Club 19480yd2 Soso.oo $900.00
Well Houses,Swept twice season
East Tower 402yd2 $so.oo $100.00
Reservior A 68902 $50-00 $100.00
Well 7 267yd2 $50.00 $100.00
Well 39602 $50.00 $100.00
Reservior B 572yd2 $50.00 $100.00
West Tower 616yd2 $50•00 $100.00
Additional Sweeping as directed by the Village
Priced per hour
Emergency Call Out 5i.5o.oo Per Hour
Storm Clean Up siso.oo Per Hour
Special Events $150.00 Per Hour
Site /addresses
Parking Lots,
Butler Government Center 1200 Oak Brook Rd.
Public Works 3003 7orie Blvd,
Fire Station 93 725 Enterprise Dr.
Golf Course 2606 York Rd.
Library 600 Oak Brook Rd.
Bath and Tennis Club 800 Oak Brook Rd.
Well Houses,
East Tower 2065 Windsor Dr.
Reservoir A 1915 York Rd.
Well 7 2455 Midwest Rd.
Well 6 2915 Oak Brook Rd.
Reservoir B 2710 Meyers Rd.
West Tower 2213 Tower Dr.
Sweeping areas
Zone 1 Commercial
)orie Blvd
Spring Rd
16"St
2x"d 5t
Enterprise Dr.
McDonalds Dr.
Commerce Dr.
Harger Rd.
Clearwater Dr.
Windsor Dr.
Swift Dr.
Bliss Dr.
Kensington Rd.
Kensington Ct.
Forest Gate
Castle Dr.
Tower Rd,
Camden Ct.
York Rd
Zone 2 Brookforest
Regent Dr
Kingston Dr,
Mockingbird Ln.
Concord Dr.
Kimberly Cir.
Hamilton Ln.
Pembroke Ln.
Charieton Pl.
Shelborne Dr.
Vicrorla Ct.
Camelot Dr.
Hampton Dr.
Ivy tn.
Lambeth Ct.
Heather Ln.
Cambridge Dr.
Carlisle Dr.
Regent Ct.
Zone 3 Trinity Lakes&Saddle Brook
Trinity Lakes
Trinity Ln.
St Micheais Ct.
St Marks Ct.
Marlon Sq.
St.Josephs Dr.
St.Johns Ct.
St.Stevens Green
Saoolebrook
35"'St.
Cass Ct:
Saddlebrook Dr.
ttambletonlan Dr.
Ridgewood Ct.
Bridle Path Cir.
Suffolk Dr.
Forest Mews
Derby Ct.
Steepleridge Ct.
Carriage Ct. ,
Bluegrass Ct
381;"St.
Brougham Br.
Red Stable Way
Zone q York Woods,Forest Glen,Old Oak Brook
York Woods
Windsor Dr.
Dover Or,
Chatham Ln.
Bradford Ln.
Sheffield Ln.
Brighton Ln,
Croydon Ln.
Stafford Ln.
Hunt Club
Forest Glen
Wood Glen Ln.
Forest Glen Ln.
Royal Glen Ln,
Glenoble Ct.
Knollwood Ct.
Abbywood Ct.
Woodview Ct
Lakewood Ct.
Burr Oak Ct.
Old Oak Brook
Natoma Dr.
Natoma Ct.
Zone 5 FuilersburR
Spring Rd
Adams St.
Madison St.
Washington St.
Acorn Hill I.n.
Wood Rd.
Birchwood
35"'St. ,
Luthin Rd.
Robin Hood Ranch
Canteberry Ln.
York Lake Ct.
Lincoln St.
Grant St.
Coolidge
Glendale
Zone Woodside Yorkshire Timber Trails
Woodside
Woodside Dr.
Meadowood Dr.
Hickory Dr.
Woodridge Dr.
Palisades Dr.
Yorkshire Woods
Yorkshire Woods Dr,
Timber Trails
Twin Oaks Dr.
Timber View Dr.
Timber Trail Dr.`.
Woodland Dr.
Forest Trail Ln.
Merry Ln.
Walnut Ln.
Green leaf Or.
Crab Apple Dr
Timber Ct.
Zone 7 Ginger Creek,West End
Baybrook Ln.
Royal Vale Dr.
Berseem Ct.
Arden Ct.
Swaps Ct.
Olympia Ct.
Wyndham Ct.
Foxiana Ct.
Cochise Ct.
.ochinvar
Well houses and Parking tot Addresses
Well Houses
East Tower 2065 Windsor Dr.
Reservoir A 1915 York Rd,
Well 7 2415 Midwest Rd.
Well 6 2915 Oak Brook Rd (31"St.)
Reservoir B 2710 Meyers Rd.
West Tower 2213 Tower Dr.
Parking Lots
Butler Government Center 1200 Oak Brook Rd. (31"St.)
Public Works 3003 Jorie Blvd.
Fire Station 93 725 Enterprise Dr.
!Golf Course 2606 York Rd.
Library 600 Oak Brook Rd. (31"St.)
Bath&Tennis Club 800 Oak Brook Rd. (31"St.)
EXHIBIT B
(INSURANCE REQUIREMENTS)
Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not commence work until it
provides and receives acceptance of insurance certificates from the Village as required by this exhibit.
Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a
permit as required pursuant to the provisions of Title I of Chapter 8 of the Code of Ordinances of the Village of Oak Brook
(hereinafter referred to as"Insured")shall be required to carry such insurance as specified herein. Such contractor and permittee
shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to
property which may arise from or in connection with the performance of the work under the contract or permit, either by the
contractor,permittee,or their agents,representatives,employees or subcontractors;
A contractor or permittee shall maintain insurance with limits no less than:
A. General Liability•$2,000,000 combined single limit per occurrence for bodily injury,personal injury and property damage;
B. Automobile Liability(if applicable)-$1,040,000 combined single limit per accident for bodily injury and property damage;
C. Worker's Compensation and Employer's Liability- Worker's Compensation limits as required by the Labor Code of the
State of Illinois and Employer's Liability limits of$1,000,000 per accident.
Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village,either the
insurer shall reduce or eliminate such deductible or self insured retention as respects the Village, its officers,officials,employees
and volunteers;or the Insured shall procure a bond guaranteeing payment of losses and related investigations,claim administration
and defense expenses to the extent of such deductible or self-insured retention.
The policies shall contain,or be endorsed to contain,the following provisions:
D. General Liability and Automobile Liability Coverage-
(I)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects:
liability arising out of activities performed by or on behalf of the Insured;premises owned,occupied or used by the
Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village,its
officers,officials,employees,volunteers,or agents.
(2)The insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees,
volunteers and agents. Any insurance or self-insurance maintained by the Village,its officers,officials,employees,
volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it.
(3)Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its
officers,officials,employees,volunteers or agents.
(4)The Insured's insurance shall apply separately to each covered party against whom claim is made or suit is brought
except with respect to the limits of the insurer's liability.
E. Worker's Compensation and Employer's Liability Coverage
The policy shall waive all rights of subrogation against the Village,its officers,officials,employees,volunteers and
agents for lasses arising from work performed by the insured for the Village,
Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided,canceled by either party,reduced in
coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village. Each
insurance policy shall name the 'Village, its officers, officials and employees,"volunteers and agents as additional Insureds.
Insurance is to be placed with insurers with a Best's rating of no less than A:Vll.
Each Insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by
this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer
to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject
6
to approval by the Village Attorney before work commences. The Village reserves the right to require complete,certified copies
of all required insurance policies,at any time.
Each insured shall include all subcontractors as insureds under its policies or shall fiunish separate certificates and endorsements
for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein.
7
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J-yRe of Contract:
Awarding Agency:
•• , • Number:
i - es
L n r
Budgeted Amount:
Awarded Contract
i
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F Under a .f.,,.! 000 E $500,001 $110001000
i:1 $20,000 $500,000 Over $1,000,000.
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PT.TMW-ARM
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