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R-1545 - 03/22/2016 - LANDSCAPE CONTRACT - Resolutions Supporting Documents ITEM 6.C.2) BOARD OF TRUSTEES MEETING VILLAGE OF SAMUEL E. DEAN BOARD ROOM OAK B R K BUTLER GOVERNMENT CENTER 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 630-368-5000 AGENDA ITEM Regular Board of Trustees Meeting of March 22, 2016 SUBJECT: Award of Contract—Landscape Maintenance Services FROM: Rania Serences, Senior Purchasing Assistant BUDGET SOURCE/BUDGET IMPACT: $167,266 is included in various programs within the FY-16 budget for this item ($30,492 in 321-76500, $11,550 in 351-76500, and $125,224 in 362-76500). RECOMMENDED MOTION: I move that the Village Board award a two-year contract, with (2) one-year options to renew, to the proposer with the best overall value, Classic Landscape Ltd., West Chicago, Illinois for Village-wide landscape maintenance services for the annual unit costs indicated on the attached bid tabulation (2016 - $95,460, 2017 - $95,460, 2018 - $104,335, 2019- $104,335), and approve Resolution 2016-LSCP-CNTRCT-R-1545. Background/History: A Request for Proposals was posted on the Village website and sent to twelve companies on February 2, 2016 and a mandatory pre-proposal meeting and drive-by of all locations was held on February 9, 2016. Seven sealed proposals were received and opened on February 23, 2016. Staff conducted interviews on March 4, 2016. The companies interviewed were City Escape & Design, LLC, Select Construction Group, LLC, and Classic Landscape, Ltd. After conducting interviews, checking references, and reviewing proposals submitted, it was determined that Classic Landscape, Ltd., offered the best overall value to the Village. Staff is recommending that a two-year contract term be awarded to Classic Landscape, Ltd., with (2) one-year options to renew at the Village's discretion. Classic Landscape, Ltd. previously preformed landscape maintenance for the Village and has performed above standards. However, as with other contracts of this type, our specifications allow the Village to cancel the contract if the quality of work fails to meet our expectations. BOT AGENDA Page 1 �/ Services will include grass mowing, light pruning, and plant bed cultivation. Areas to be maintained include: Butler Government Center Complex, Public Works Building, Fire Station #93, Water Pump Stations and Reservoirs, and various medians and parkways throughout the Village. Also included is the maintenance of various County and State rights-of-way. The contract will allow for additions or deletions of property during the term. Recommendation: I move that the Village Board award a two-year contract, with (2) one-year options to renew, to the proposer with the best overall value, Classic Landscape Ltd., West Chicago, Illinois for Village-wide landscape maintenance services for the annual unit costs indicated on the attached bid tabulation (2016 - $95,460, 2017 - $95,460, 2018 - $104,335, 2019- $104,335), and approve Resolution 2016-LSCP-CNTRCT-R-1545. BOT AGENDA Page 2 2016-2019 Landscape Maintenance Bid Tabulation City Escape Select Construction I Classic Landscape Sebert Su erior Ground i Grounds Keeper Yucson YEAR ITEM Garden&Desl n LLC Group,LLC Ltd. Landsca in Services Inc. Landscape Care LLC USA Inc. 2016 Village Commons Complex $8,858.00 $22,360.00 $17,975.00 $19,428.00 $10,5DO.00 $22,891.00 $43,850.00 Fire Station No.93 $4,660.00 $7,560.00 $3,600.01) $9,682.00 $3,950.00 $7,407.00 $11,425.00 Cul-De-Sacs,Median Strips,Improved Rights-of-Way $28,388.30 $15,000.00 $33,425.00 $54,576.00 $84,500.00 $91,676.00 $86,215.OD Unimproved Rights-of-Way $6,000.00 $13,700.00 $8,220.00 $21,120.00 $29,700.OD $24,007.00 $22,550.00 CnLintv Riahts-of-Way $4,200.00 $8,200.00 $5,100.00 $7,040.00 $7,130.00 $7,09B.DO $11,800.00 Well Houses&Reservoirs $10,280.00 $9,500.00 $10,120.00 $22,528.00 $20,500.00 $23,944.00 $27,900.00 Westchester Park $10,080.00 $7,650.00 $5,040.00 $12,288.00 $7,875.00 $6,600.00 $9,500.00 Salt Creek Banks 1st Cut $2,240.00 $950.00 $3,780.00 $8,800.00 $1,950.00 $4,500.00 $1,990.00 Salt Creek Banks 2nd Cut $2,240.00 $950.00 $3,320.00 $8,800.00 $1,950.00 $3,000.00 $1,990.00 61522nd St. $2600.00 $1200.00 $4880.00 $5440.00 $1440.00 $800.00 $1,300.00 2016 Total $79,5 6.30 $87,070.00 $95,460.00 $169,702.00 $169,495.00 $191,923.00 $218,620.00 2017 village Commons Complex $8,858.00 $22,360.00 $17,975.00 $15,858.00 $10,500.00 $23,578.00 $44,946.00 Fire Station No.93 $4,660.00 $7,560.00 $3,600.00 $5,586.00 $3,950.00 $7,628.00 $11,710.00 Cul-De-Sacs,Median Strips,Improved Ri hts-of-Wa $28,388.30 $15,000.00 $33,425.00 $54,576.00 $84,500.01) $94,426.00 $88,370.00 Unimproved Rights-of-Way $6,000.00 $13,700.00 $8,220.00 $21,120.DO $29,700.00 $24,727.00 $23,113.00 County Rights-of-Way $4,200.00 $6,200.00 $5,100.00 $7,040.00 $7,130.00 $7,310.00 $12,095.00 Well Houses&Reservoirs $10,280.00 $9,500.00 $10,120.00 $22,528.00 $20,500.00 $24,662.00 $28,597.00 Westchester Park $10,080.00 $7,650.00 $5,040.00 $12,288.00 $7,875.00 $6,798.00 $9,737.00 Salt Creek Banks 1st Cut $2,240.00 $950.00 $3,780.00 $8,800.00 $1,950.00 $4,600.00 $2,039.00 Salt Creek Banks 2nd Cut $2,240.00 $950.00 $3,320.00 $8,800.001 $1,950.00 $3,100.00 $2,039.00 61522nd St. $2,600.001 $1,200.001 $4,880.00 $5440.00 $1440.00 $820.001 $1,332.00 2017 Total $79,646.30 $87,070.00 $95,460.00 $162,036.00 $169,495.001 $197,649.00 $223,978.00 2018 Villa a Commons Complex $8,858 00 $24,360.00 $19,575.00 $16,650.00 $11,025.00 $24,285.00 $46,294.06 Fire Station No.93 $4,660.00 $8,950.00 $3,800.00 $5,865.00 $4,147.50 $7,857.00 $12,061.00 Cul-De-Sacs,Median Strips 1-roved Ri hts-of-Wa $28,388.30 $17,500.OD $36,600.00 $57,304.00 $88,725.00 $97,259.00 $91,021.00 Unim roved Ri hts-of-Wa $6,000.00 $14,500.00 $9,220.00 $22,176.00 $31,185.00 $25,468.00 $23,806.00 Countv Riahts-of-Wav $4,200.00 $8,500.00 $6,200.00 $7,392.00 $7,486.00 $7,529.00 $12,457.00 Well Houses&Reservoirs $10,280.00 $9,890.00 $10,520.00 $23,654.00 $21,525.00 $25,402.00 $29,454.00 Westchester Park $10,080.00 $B,000.00 $6,040.00 $12,902.001 $8,269.DO $7,002.00 $10,029.00 Salt Creek Banks IstCut $2,240.00 $1,150.00 $3,980.OD $8,800.00 $2,047.00 $4,800.00 $2,100.00 Salt Creek Banks 2nd Cut $2,240.00 $1,150.00 $3,420.00 $8,800.00 $2,047.00 $3,300.00 $2,100.00 61522nd St. $2,600.00 $1350.00 $4980.00 $5,440.001 $1,612.001 $840.00 $1,371.00 2018 Total $79,546.30 $95,350.00 $104,336.00 $168,983.001 $177,968.6 1 $203,742.00 $230,69300 2019 Villa a Commons Complex $8,858 OD $24,360.00 $19,575.00 $16,650.00 $11,025.00 $25,014.00 $47,914.00 Fire Station No.93 $4,660.00 $B,950.00 $3,800.00 $5,865.00 $4,147.50 $8,093.00 $12,483.00 Cul-De-Sacs,Median Stri s,Im roved Ri hts-of-Wa $28,388.30 $17,500.00 $36,600.00 $57,304.00 $88,725.00 $100,176.00 $94,206.00 Unim roved Ri hts-of-Wa $6,000.00 $14,500.00 $9,220.00 $22,176.00 $31,185.00 $26,232.00 $24,639.1)0 Cnuntv Rinhts-of-Wav $4,200.00 $6,500.00 $6,200.DO $7,392.00 $7,486.00 $7,755.00 $12,893.00 Well Houses&Reservoirs $10,280.00 $9,890.00 $10,520.00 $23,654.00 $21,525.00 $26,164.00 $30,484.00 Westchester Park $10,080.00 $8,000.00 $6,040.OD $12,902.001 $8,269.00 $7,212.00 $10,380.00 Salt Creek Banks 1stCut $2,240.00 $1,150.00 $3,980.00 $8,800.00 $2,047.00 $5,000.00 $2,173.00 Salt Creek Banks 2nd Cut $2,240.00 $1,150.00 $3,420.00 $8,800.00 $2,047.00 $3,400.00 $2,173.00 0 $1418.00 61522nd St $151200 $8600 2019 Total $79,546.301 $95,350.00 $104,335.00 $168,983.00 $177,968.50 $209,906.00 $238,763.00 4-YR.TOTAL $3`111,1199 399.69D.00 $669,704.00, $694 927.00 $80,4,99n 00 $911964.00 RESOLUTION 2016-LSCP-CNTRCT-R-1545 A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE TO ENTER INTO A CONTRACT FOR LANDSCAPING MAINTENANCE WITH CLASSIC LANDSCAPE, LTD. WHEREAS, the Village has an obligation to maintain a large number of areas within the Village such as the Village Commons Complex and Fire Station #93, culdesacs, median strips and improved rights-of-way, certain unimproved rights-of-way, certain county rights-of-way, well houses and reservoirs, Westchester Park, Salt Creek banks and 615 22nd Street; and WHEREAS, the Village has chosen to have such services performed by private contractors; and WHEREAS, the Village has submitted a request for proposals and received seven (7) proposals; and; WHEREAS, the Village has concluded that the proposal of Classic Landscape, Ltd., of West Chicago, Illinois ("Classic")which covers the landscaping discussed above and in addition provides unit prices for certain additional services is the best proposal submitted; and WHEREAS, the Village has previously entered into contracts with the Classic and is generally satisfied with the work performed; WHEREAS, the Village and Classic desire to enter into and execute a contract for Classic to provide the Village the Landscape Services ("Contract's, which Contract is attached as Exhibit A; and WHEREAS, the President and Board of Trustees have determined that it is in the best interests of the Village to enter into the Contract; NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook. Section 2: Approval of the Contract. The President and Board of Trustees hereby award the contract for Landscape Services to Classic and approve the Contract by and between the Village and Classic as attached as Exhibit A. Section 3: Authorization to Execute Documentation. The Village Manager and the Village Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village the contract for the provision of landscaping maintenance services attached to and made a part of this Resolution as Exhibit A. Section 4: Effective Date. This Resolution shall be in full force and effect from and after its passage by two-thirds of the Trustees and its approval in the manner provided by law. [SIGNATURE PAGE FOLLOWS] Resolution 2016-LSCP-CNTRCT-R-1545 Approving a Contract for Landscape Maintenance with Classic Landscape,Ltd. Page 2 of 3 APPROVED THIS 22nd day of March, 2016 Gopal G. Lalmalani Village President PASSED THIS 22nd day of March, 2016 Ayes: Nays: Absent: ATTEST: Charlotte K. Pruss Village Clerk 2 Resolution 2016-LSCP-CNTRCT-R-1545 Approving a Contract for Landscape Maintenance with Classic Landscape,Ltd. Page 3 of 3 EXHIBIT A CONTRACT FOR LANDSCAPE MAINTENANCE 3 REVIEW OF CONTRACTS Awarding Agency: of Contract: Department: �Program/Account Number: V; /�/ i7 l e VS- j Awarded Contract Price: Budgeted Amount: f f? F-� Under $20,000 Q $500,001 - $1,000,000 $20,000 - $500,000 C] Over $1,000,000 Name: Date: 51f me: Date: . t 141 Name• Date: Name: Date: [] Three (3) Originals signed by other party Date/Initials Q _Original provided to staff member for other party Date/Initials 1 F-1 Original provided to Official Files Date/Initials ; Village of Oak Brook I Approved by Board of Trustees Date/Initials: "LLAGE OF OAK BROOK CONTRACT FOR THE f.ANQSCAPE MAINTENANCE Full Name of Contractor:Classic Landscape Ltd.("Contractorl Principal Office Address:3N471 Powis Road,West Chicago,Illinois 64185 Contact Person: Tim Hund,President Telephone Number:(630)513.1313 TO: Village of Oak Brook(°Yfllage") 1200 Oak Brook Road Oak Brook,Illinois Attention:. Doug Patchin,Public Works Director Contractor warrants and represents that Contractor has carefully examined the Work Sites described below and has reviewed and understood all documents included, referred to. or mentioned in this bound set of documents. 1. Work 5. Miscellaneous. Do all other things required of Contractor by this Contract;and A. Contract and Work. Contractor acknowledges, and agrees,that Contractor shall,at its sole cost and expense,provide, 6. OualiU. Provide,perform,and complete all of the perform, and complete, in the manner specified and described, foregoing in a proper and workmanlike manner, and upon the terns and conditions set forth,in this Contract, all consistent with the standards of recognized of the following,all of which is herein referred to as the"Work": professional firms in performing Work of a similar nature, in full compliance with,and as required by 1. Ijbor, Eguigni t, M&dals and Supplies: or pursuant,to this Contract, and with the greatest Provide, perform, and complete, in the manner economy, efficiency, and expedition consistent specified and described in this Contract, all therewith, with only new, undamaged, and first necessary work, labor, services, transportation, quality equipment,materials,and supplies. equipment, materials, supplies, information, data, and other means and items necessary for Landscape B Performance Standards. Contractor Maintenance, as specified in the Contractors acknowledges and agrees that all Work shall be fully response to the Request for Proposal, hereto provided,performed, and completed in accordance with attached as Exhibit A ("Work Me"); the specifications in Exhibit A. In the event the quality of service becomes unacceptable, the Village reserves 2. Permi . The Village will furnish all permits, the right to cancel the contract after giving thirty (30) licenses, and other governmental 'approvals and day written notice. authorizations necessary in connection therewith; G. ResRansibility for Damage or Loss. Contractor 3 Bonds and Insurance. Procure and furnish all bonds proposes, and agrees, that Contractor shall be responsible and and all insurance certificates and 'policies of liable for,and shall promptly and without charge to Village repair' insurance specified in this Contract; or replace,any damage done to, and any loss or injury suffered by, the Village, the Work, the Work Site, or other property or 4. Taxes. Pay,all applicable federal, state, and local persons as a result of the Work: taxes; 1 D, InsnectionlTestintc/Reiection. Village shall have the 3. Contract T,lrm right to inspect all or any part of the Work and to reject all or any part of the Work that is, in Village's judgment, defective or The term of this Agreement shall for two years beginning damaged or that in any way fails to conform strictly to the April 1,2416 and ending March 31,2011 8. The Village,in its sole requirements of this Contract and the Village,without limiting its discretion, may extend the Term of this Agreement for two one- other rights or remedies,may require correction or replacement at year periods by providing the Contractor written notice. Contractor's cost,perform or have performed all Work necessary Contractor acknowledges and agrees that Contractor shall to complete or correct all or any part of the Work that is commence the Work within IS days following the Village's defective, damaged, or nonconforming and charge Contractor acceptance of this Contract provided Contractor shall have with any excess cost incurred thereby,or cancel all or any part of furnished to the Village all bonds and all insurance certificates any order or this Contract. work so rejected may be returned or specified in this Contract("Commencement Date"). held at Contractor's expense and risk. 4, p;nyacial Assurance 2, Q.9ntraet Price A. Bonds. if the total contract cost is$20,000 or more,the Contractor acknowledges and agrees that Contractor shall Contractor acknowledges and agrees that Contractor shall provide take in monthly payments for all Work and other matters set forth a Performance Bond, on forms provided by, or otherwise under Section 1 above, including overhead and profit; taxes, acceptable to, the Village, from a surety company acceptable to contributions, and premiums; and compensation to all the Village,each in the penal sum of the Contract'Price,within 10 subcontractors and suppliers,the compensation set forth below. days following the Village's acceptance of this Contract. A. SCHEDULE OF PRICES B. nj.,,B„irance. Contractor acknowledges and agrees that Contractor shall provide certificates of insurance evidencing the For providing,performing,and completing all Work,the minimum insurance coverages and limits set forth in Exhibit B total Contract Price as indicated in Exhibit A. within 10 days following the Village's acceptance of this Contract. Such policies shall be in form, and from companies, B. BASIS FOR DETERMiNINti PRICES acceptable to the Village. The insurance coverages and limits set forth Exhibit B shall be deemed to be minimum coverages and It is expressly understood and agreed that: limits and shall not be construed in any way as a limitation on Contractor's duty to carry adequate insurance or on Contractor's 1, All prices stated in the Schedule of Prices are fire liability for losses or damages under this Contract. The minimum and shall not be subject to escalation or change; insurance coverages and limits that shall be maintained at all times while providing,performing,or completing the Work are as 2. The Village is not subject to state or local sales, set forth in Exhibit B. use, and excise taxes, that no such taxes are included in the Schedule of Prices, and that all C. Indemnification. Contractor acknowledges and agrees claim or right to claim any additional compensation that Contractor shall indemnify and save harmless the Village,its by reason of the payment of any such tax is hereby officers,officials,employees and volunteers,against all damages, waived and released; liability, claims, losses, and expenses (including attorneys' fee) that may arise, or be alleged<to have arisen, out of or in 3. All other applicable federal,state,and local taxes of connection with Contractor's performance of, or failure to every kind and nature applicable to the Work are perform,the Work or any part thereof, or any failure to meet the included in the Schedule of Prices, representations and warranties set forth in Section 6 of this Contract. C. TIME OF PAYMENT D. Penalties. Contractor acknowledges and agrees that It is expressly understood and agreed that all payments Contractor shall be solely liable for any fines or civil penalties' shall be made upon completion of the work and final that are imposed by any governmental or quasi-govemmentai approval by the Village. agency or body that may arise,or be alleged to have arisen,out of or in connection with Contractor's performance of, or failure to perform,the Work or any part thereof. All payments may be subject to deduction or setoff by reason of any failure of Contractor to perform under this E. Liquidated Damaxes Contractor acknowledges and agrees contract. Each payment shall include Contractor's that if the Village determim the Contractor failed to perform either certification of the value of,and partial or final waivers by observing the established schedule or failing to perform to the of lien covering, all Work for which payment is then` level of service established herein for more than two(2)consecutive requested and Contractor's certification that all prior working days, the Village shall reserve the right to impose payments have been properly applied to the payment or liquidated damages for,said failure to perform, but not as penalty. reimbursement of the costs with respect to which they The Village will serve notice either personally or In writing stating; were paid. the reasons for imposing liquidated damages on the Contractor providing twenty-four(24)hour notice to correct such items. If at the end of the twenty-four(24)hour period the Contractor has not made the necessary corrections,the Contractor shall pay liquidated damages to the Village in the amount of S500 per day. This failure 7. Acknowledgements to perform shall include repeated incidents of any of the following: failure to perform any of the items under the scope of services, In submitting this Contract, Contractor acknowledges and failure to respond to or resolve Village complaints,failure to adhere agrees that: to any and all tenns and conditions specified in the contact documents. The Village reserves the right to attempt to work A. Reliance. The Village is relying on all warranties, through time items prior to imposing liquidated damages, representations, and statements made by Contractor in this Contract. 5. Firm Protwssl B. Acceptance. If this Contract is accepted, Contractor All prices and other terns stated in this Contract are firm and shall be bound by each and every term, condition, or provision shall not be subject to withdrawal,escalation,or change. contained in this Contract. 6. Contraetoes Representations and Warranties D. R m i s. Each of the rights and remedies reserved to the Village in this Contract shall be cumulative and additional to In order to induce the Village to accept this Contract, any other or further remedies provided in taw or equity or in this Contractor hereby represents and warrants as follows: Contract. A. The Work. The Work, and all of its components, shall E. "Time. Time is of the essence in the performance of all strictly conform to the requirements of this Contract, including, terms and provisions of this Contract and, except where stated without limitation, the performance standards set forth in otherwise references in this Contract to days shall be construed to Subsection t13 of this Contract; and shall be fit, sufficient, and refer to calendar days and time. suitable for the purposes;expressed in, or reasonably inferred from,this Contract and the warranties expressed herein shall be in F. No Waiver. No examination, inspection, investigation, addition to any other warranties expressed or implied by law, test,measurement, review,determination,decision,certificate,or which are hereby reserved unto the Village. approval by the Village, whether before or after the Village's acceptance of this Contract; nor any Information or data supplied B. Compliance with Laws. The Work, and all of its by the Village,whether before"after the Village's acceptance of components, shall be provided, perforated, and completed in this Contract; nor any order by the Village for the payment of compliance with, and Contractor agrees to be bound by, all money;nor any payment for,or use,possession,or acceptance of, applicable federal, state, and local laws, orders, rules, and the whole or any part of the Work by the Village; nor any regulations, as they may be modified or amended from time to extension of time granted by the Village; nor any delay by the time, including without limitation the Prevailing Wage Act, 820 Village in exercising any right under this Contract;nor any other ILCS 130/0.01 ft M. (in 'furtherance of which, a copy of act or omission of the Village shall constitute or be deemed to be Village's ordinance ascertaining the prevailing rate of wages, in an acceptance of any defective, damaged, or nonconforming effect as of the date of this Contract, has been attached as an Work,.nor operate to waive or otherwise diminish the effect of Appendix to this Contract; if the Illinois Department of Labor any representation or warranty made by Contractor, or of any revises the prevailing rate of hourly wages to be paid,the revised requirement or provision of this Contract; or of any remedy, rate shall apply to this Contract),any other prevailing wage Jaws; power,or right of the Village, any statutes requiring preference to laborers of specified classes; any statutes prohibiting discrimination because of, or requiring G. Severability. It is hereby expressed to be the intent of affirmative action based on, race, creed, color, national origin, the parties to this Contract that should any provision, covenant, age, sex, or other prohibited classification; and any statutes agreement, or portion of this Contract or its,application to any regarding safety or the performance of the Work. Further, Person or property be held invalid by a court of competent Contractor shall have a written sexual harassment policy in jurisdiction, the remaining provisions of this Contract and the compliance with Section 2-105 of the Illinois Human Rights Act validity,enforceability,and application to any Person or property during the course of the work. shall not be impaired thereby,but the remaining provisions shall be interpreted,applied,and enforced sous to achieve,as near as C. Not Barred. Contractor is not barred by law from may be,the purpose and intent of this Contract to the greatest contracting with the Village or with any other unit of state or extent permitted by applicable law. local government as a result of(i)a delinquency in the payment of any tax administered by the Illinois Department of Revenue H. Amendments and MWi ication& No amendment or unless Contractor is contesting,in accordance with the procedures modification to this Contract shall be effective until it is reduced established by the appropriate Revenue Act, its liability for the to writing and approved and executed by the corporate authorities tax or the amount of tax, as'set forth in 45 ILCS 5/11-42.1-1;or of the parties in accordance with all applicable statutory (ii)a violation of either Section 331:3 or Section 33E4 of Article procedures. 33 of the Criminal Code of 1961,720 ILCS 5/33E-t et M. 1. Ass ent. Neither this Contract, nor any interest D. lift . Contractor has the requisite experience, herein,shall be assigned or subcontracted,in whole or in part,by ability,capital, facilities, plant, organization, and staff to enable Contractor except upon the prior written consent of the Village. Contractor to perform the Work successfully and promptly and to commence and complete the Work within the Contract Price and J. Governing Law; Venue. This Contract shall be Contract Time set forth above. governed by, construed and enforced in accordance with the 3 internal laws, but not the conflicts of laws rules, of the State of Illinois Department of Labor and his or hers deputies and agents; Illinois. Venue for any action arising out of or due to this and(ii)at all reasonable hours of a location within this State. Contract shall be in the Circuit Court for DuPage County,Illinois. L Conflicts of Interest. Contractor represents and certifies K. Certified Payrolls. Contractor shall, in accordance with that, to the best of its knowledge, (1) no elected or appointed Section 5 of the Illinois Prevailing Wage Act, 820 ILCS 130/5, Village official, employee or agent has a personal financial submit to the Village,on a monthly basis,a certified payroll. The interest in the business of the Contractor or in this Agreement,or certified payroll shall consist of a complete copy of those records has personally received payment or other consideration for this required to be made and kept by the Prevailing Wage Act. The Agreement; (2) as of the date of this Agreement, neither certified payroll shall be accompanied by it statement signed by Contractor nor any person employed or associated with the Contractor or subcontractor which certifies that: (1) such Contractor has any interest that would conflict in any manner or records are true and accurate;(2)the hourly rate paid is not less, degree with the performance of the obligations under this if applicable, than the general prevailing rate of hourly wages Agreement; and (3) neither Contractor not any person employed required by the Prevailing Wage Act; and (3) Contractor or by or associated with Contractor shall at any time during the term subcontractor is aware that filing a certified payroll that he or she of this Agreement obtain or acquire any interest that would knows to be false is a Class B misdemeanor. A general contractor conflict in any manner or degree with the performance of the may rely upon the certification of a lower tier subcontractor, obligations under this Agreement. provided that the general contractor does not knowingly rely upon a subcontractor's false certification. Upon two business days' M. Exhibits. If any conflict exists between this Contract and notice,Contractor and each subcontractor shall make available for any exhibit attached hereto, the terms of this Contract shall inspection the records required to be made and kept by the Act: prevail. Any conflict that exists between Exhibit A and Exhibit (i)to the Village,its officers and agents,and to the Director of the B,the terms of Exhibit B shall prevail. IN WITNESS WHEREOF the parties ,hereto have VILLAGE OF OAK BROOK,an Illinois municipal caused this Agreement to be executed, effective an corporation ,2016. ATTEST: By: By: Charlotte Pruss,Village Clerk Riccardo F.Ginex,Village Manager ATTEST: CLASSIC LANDSCAPE LTD. By: By; Its: i 4 i EXHIBIT A (PROPOSAL DATED February 2016) I 5 ORIGINAL VILLAGE OF OAK BROOK Purchasing Division 1200 Oak Brook Road Oak Brook, IL 60523 (630) 368-5164 REQUEST FOR PROPOSAL LANDSCAPE MAINTENANCE February 2416 j:\worddoc\rfp\2016 rfp\20181andscape mairdenance.doc TABLE OF CONTENTS SECTION1.REQUEST FOR PROPOSALS.............. ................................. ..........................................1 A. NOTICE—POSTED ON VILLAGE WEBSITE TUESDAY,FEBRUARY 2,2016:......................... .....................1 B. PROJECT DESCRIPTION ... .... .2 C. GENERAL`PERMS AND CONDITIONS..... ......... ... . ............ .. ..... ...... ..... ........ .............12 SECTION 2.PROPOSAL INSTRUCTIONS. . . ............ ... ............ ..21 A. GENERAL INFORMATION..................... .......... ......... ....................._.......21 B. DOCUMENTS/INFORMATION TO BE SUBWTTED:.......,.... ......... .... ............ ..,.....: . ..,..............22 C. KEY TO MAP....................... ................ ..........I.... .. . ..._............................ ......... .................22 D. REFERENCES............. ..... ... ........ .. ...... ............. ................................ .............................26 SECTION 3. REVIEW PROCESS. .. .. .... ••• ..30 A. EVALUATION OF PROPOSALS AND SELECTION..... ......... ................................. ......... .................30 B. BASIS OF AWARD ........................................ .............. ......... ..................... .................30 j:lworddocVrpWO16 rIOV016 landscape maintenance.doc i i Section 1. Request for Proposals A. Notice—posted on Village website Tuesday, February 2, 2016 Village of Oak Brook Request for Proposals Landscape Maintenance February 2016 The Village of Oak Brook is soliciting proposals for Landscape Maintenance. Proposals should be addressed to: Rania Serences Senior Purchasing Assistant Village of Oak Brock 1200 Oak Brook Road Oak Brook, IL 60523 A Pre-Proposal Meeting and Drive-By of all locations to be maintained will be held beginning at the S.E Dean Board Room of the Vilage Hall, at 10.00 A.M.,Tuesday, February 9. 20% and progressing to each of the locations. Attendance it this meeting is mandatory. Failure to attend this meeting disqualifies a company from submitting a proposal on this work. This meeting is an opportunity to ask questions concerning the specifications. The closing date and time for receipt of proposals is Tuesday, February 23, 2016, 3:00 P.M. prevailing time. Proposals received after the submittal time will be rejected and returned unopened to the sender. A complete proposal package is on file for inspection and may be downloaded from the Village's website at www.oak-brook.org, or picked up at the Butler Government Center, 1200 Oak Brook Road, Oak Brook, Illinois 60523, between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday.There is no charge for the package. The Village reserves the right to reject any or all proposals, waive or not to waive any irregularities therein, and to accept the proposal considered to be in the best interest of the Village: Page 1 jAworddoc\rfp\2016 rtp\2016 landscape maintenanoe.doc j 4 I ADDENDUM# 1 VILLAGE OF OAK BROOK LANDSCAPE MAINTENANCE February 10,2016 Questions concerning this Addendum #1 should be addressed to Lee Hammer, Street Maintenance Supervisor,(630) 368-5278. This addendum #1 is meant to revise the Request for Proposal that was issued on February 2, 2016, Landscape Maintenance as follows; 1. Attached is the revised Proposed Specifications. This is to replace the Proposed Specifications including in the Request for Proposal issued on February 2,2016. The attached Proposed Specifications must be used when submitting your proposal. End of Addendum #1 B. Project Description I. Introduction The Village of Oak Brook(Village) is interested in obtaining landscape maintenance services for various locations shown in the attached map and described below. The Village reserves the right to contract for 1 year with (3) 1 year options to renew at ks sole option. Performance of the successful proposer will be verified by Village employees. 11. Proposed Specifications AREAS AND REQUIREMENTS 1. VILLAGE COMMONS COMPLEX AND FIRE STATION NO.93. All areas marked in YELLOW on the attached Village map shall be maintained on the following schedule. A. 'Mow, and string trim lawns a minimum of once per week to maintain turf at a neat appearing two(2")height. Debristlitter shall be removed prior to mowing. Any accumulation of grass clippings, leaves or other debris shah be removed immediately upon completion of mowing operations. This includes parking lot areas. B. Edge walks and curbs three(3)times, (spring,summer&fall) per season. C. Cultivate planting beds and around trees a minimum of twice per month to maintain beds free of weeds,undesirable grasses, leaves and other debris.This also includes sidewalks and curbhnes. D. Prune and shape ornamental plant material(trees and bushes)twice per season using accepted horticultural methods. Only tree limbs that can be reached from ground level are to be pruned. E. Prior to beginning seasonal operations, all areas are to be cleared of winterkill, debris, leaves, and all other material that has accumulated during the winter months. Material shall be hauled away at Proposer's expense and shall be incidental to the contract pricing. F. Mulch all planting beds and trees with Shredded Hardwood Mulch on or about April 15. i j4\w0fddoc\fp\2o1s r1p12016 landscape maintenance.doc Page 2 i COST PER SEASON: Village Commons Complex Fire Station 93 2016 $� 17, tS $ n 2017 17,$ 7=' $ - 2018 $ R575 $ _5 2019 s-L15- $-yp f' 2, CUL-DE-SACS, MEDIAN STRIPS AND IMPROVED RIGHTS-OF-WAY. All areas marked in RED on the attached Village map shall be maintained on the following schedule. A Mow, and`string trim areas a minimum of once per week to maintain turf at a neat appearing two(2")inch to three(3")inch height. Remove any accumulation of grass clippings, leaves or other debris that detracts from the health or appearance of the turf grass. No grass clippings are to be blown onto the roadway. B. Apply a high quality, slow release fertilizer, (Anderson's 25-5-15 Sulfur Coated Urea,or C. Cultivate planting beds and around trees a minimum of twice per month, or as needed to maintain beds free of weeds, undesirable grasses, leaves or other debris. D. Prune and shape ornamental plant material(trees and bushes)twice per season using accepted horticultural methods. Only tree limbs that can be reached from ground level are to be pruned. E. Prior to beginning seasonal operations,all areas are to be cleared of winterkill, debris,leaves and all other material that has accumulated during the winter months. Material is to be hauled away at Proposer's expense and shall be incidental to the contract pricing. F. Mulch Planting Areas on map#19, 26,&28 with Shredded Hardwood Mulch on or about April 15. COST PER SEASON: 2016 $_ 2017 2018 21AE 2019 j:%worddockfpW16 ripW016 landscape mamtenance.doc Page 3 3. UNIMPROVED RIGHTS-OF-WAY All areas marked in BLUE on the attached Village map shall be maintained on the following schedule. A. Mow and string trim grass a minimum of every three(3)weeks to maintain grass at a three(3")inch to five(5") inch height. No grass clippings are to be blown onto the roadway. COST PER SEASON: 2016 $ 2017 $ 15 4 9 2018 $ '0e':;CLJ 2019 $ _ 4. COUNTY RIGHTS-OF-WAY All areas marked in GREEN on the attached Village map shall be maintained on the following schedule. A. Mow and string trim grass a minimum of every three(3)weeks to maintain grass at a three(3")inch to five(5")inch height_ ,Remove any accumulation of grass clippings, leaves or other debris that detracts from the health or appearance of the turf grass. No grass clippings are to be blown onto the roadway. COST PER SEASON 2016 $�- 2017 $ 2018 $ 2019 $ 5. WELL HOUSES(#3,#5,#6,#7)AND RESERVOIRS(#A&#B) All areas marked in PINK on the attached Village map shall be maintained on the following schedule. A. Mow and string trim lawn areas a minimum once per week or as needed to maintain turf at a neat appearing 2"to 3"height. Remove any accumulation of grass jAworddoc\rtp\2016 rfpW0 6 landscape mairrtenance.doc Page 4 i C f clippings, leaves or other debris that detracts from the health or appearance of the turf grass. No grass clippings:are to be blown onto the roadway. B. Apply a high quality, slow release fertilizer(Anderson's 25-5-15 Sulfur Coated Urea, or C. Edge walks and curb lines two(2)times(spring&fall) per season. D. Cultivate planting beds and around trees a minimum of twice per month, or as needed to maintain beds free of weeds, undesirable grasses, leaves or other debris. This includes sidewalks, curbs,and driveways E. Prune and shape ornamental plant material(trees and bushes)twice (2)per season using accepted horticultural methods. Only tree limbs that can be reached from ground level are to be pruned. F. prior to the beginning of seasonal operations, all areas are to be cleared of winterkill, debris, leaves and all other material that has accumulated during the winter months. Material is to be hauled away at Proposer's expense and shall be incidental to the contract pricing.: COST PER SEASON: j 2016 $ < t 2017 2018 $ ID, 2019 6. WESTCHESTER PARK All areas marked in ORANGE on the attached Village map shall be maintained on the following'schedule. A. Mow a minimum of once per week or as needed to maintain turf at a neat appearing 2"-3"height. Remove any accumulation of grass clippings, leaves or other debris, which detracts from the health,and appearance of the turf grass. There is an area that will stay wet and will require using a string trimmer, No grass clippings are to be blown onto the roadway. COST PER SEASON: 2016 �- 2017 2018 $—.1 , 2019 i j:�worddocWpN2016 rrp\2016landscape mai»fenance.doc Page 5 f TOTAL COST FOR ITEMS 1 -*6 2016 :3 n 2017 2018 2019 7, SALT CREEK BANKS All are marked in PURPLE on the attached Village maa shall be maintained on the following schedu . A. Mow banks of San Creek from North Village Limits to 22"6 Street twice per season Mowing shall be done to leave vegetation at a 3"to 5"height. 1". Cut week before Jury 2'"'Cut mid September COST FOR FIRST MOWING 2016 $ [ 2017 - - -�-`-- 2018 $ 2019 $ ., COST FOR SECOND MOWING 2016 2017 ; 2018 ` - 2019 _s� i i:iworddad4fpW0/6 Ap12018 landscape mamtenance.doc Page 6 8. 615 22nd St. Area marked in DARK GREY on the attached Village map shah be maintained on the following schedule. A. Mow and string trim a minimum of once per month to maintain turf at a neat appearing three(3")to five (5")height. Debris/litter shall be removed prior to mowing. Any accumulation of grass clippings, leaves, of other debris shall be removed immediately upon completion of towing operations. COST FOR 615 22ND ST: 2016 2017 2018 - �- 2019 TIME &MATERIAL MISCELLANEOUS RATES TIME AND MATERIAL RATES The following are hourly,daily and/or unit rates which apply as a part of the maintenance contract for extra work, special projects and emergencies that may arise during the contract period and not otherwise provided, used only after prior Village approval for each job. Hourly rates—Personnel Labor with hand tools 2016 2017 2018 $ t 2019 $ � I j:%worddoc\rfp\2015 00\2M Landscape maintenance:doc Page 7 Labor with power tools 2016 $ 2017 2018 L b 2019 -70 Supervisor 2016 $ S 2017 'S 2018 lln 2019 $ 6 MISCELLANEOUS RATES Sod installed per yard On unprepared ground (Labor&material) 2016 $ 2017 2018 ! 2019 Sod Installed per yard On prepared ground (Labor&material) I J:%worddocVfpU016 rhpX2016 landscape maintenance.doc Page 8 2016 s -7 2017 $——— 7 2018 2019 $ Total cost for mowing One(1)acre vacant lot (Labor&equipment) 2016 $ ``' 2017 2018 $ 90 2019 parkway Tree Planting And mulching(labor& Equipment, Village Will supply trees) 2016 $ /r v2 /tree 2017 $ J L2 Q /tree 2018 $ ,t'�-�L /tree 2019 $ 1 /tree Summer Annual planting 50 flats at Yllage Hall and 22»d St Median Planter Boxes (village will supply flats) jAworddocW0\2016 rfpi2016 landscape maintenance.doc Page 9 f i 2016 2017 $ Q,�t 2018 $ 2019 $ � Fail Mum Planting 50 Mums At Vi//age MaIJ Village will supply Mums) 2016 2017 $ 7C) 2018 $ 2019` $ Qo Firm Name: OJO Address: P-4u=t2i -4;I City, State,ZIP: It-) Signature: Name Printed: Title: Telephone:60 l X31 —Date: r If a Corporation: E JAworddoc\rfp\2016 120161andscape maintenance.doe Page 10 Secretary ill. Special Conditions 1. Proposer shall coordinate all maintenance activities with the Director of Public Works or his designee. 2. Contract shall commence on approximately April 110 and continue through November 31st of each year. However, warm or cold Spring and Fall may rewire work beyond these dates. 3. Upon presentation of an acceptable invoice for work rendered in the prior month, the Village will pay the Proposer within the first twenty (20) working days after receipt of said invoice for all specialty and time and material work. For all routine monthly work, the Proposer will be paid in eight (8) equal monthly payments, beginning in May, provided said work is acceptable and a proper invoice is prepared and submitted. 4. Proposer shall remove from the Village all debris, including plant material debris, generated during the maintenance procedures upon the completion of each day's operations and shall include removal of all accumulations of leaves, paper, trash and other materials which detract from the landscaping in such places as shrubbery beds, fence lines, exterior building lines, parking lots and other pis of maintenance. Debris, as indicated in the specifications shall be removed and disposed of at the Proposer's expense. No debris shall be atlowed to be blown or discharged onto paved areas. 5. Cancellation of Contract- The Village reserves the right to cancel all or part of this contract upon thirty(30)days written notice to the Proposer. 6. Proposer shall fumish uniforms or shirts (in colors distinct from Village employees) to it's personnel while they are working for the Village. Such uniforms or shirts shall prominently display the name of the Proposer. 7. All vehicles being used by the Proposer during the term of this contract must prominently display the name of Company. Page 11 j:lworddocwpt2016 rfp\20161andscape ma"enance.doc I'I M I B. Proposer shall not assign any right or interest under this Contract, nor orders issued pursuant to the contract, nor delegate or subcontract any work or services without the written approval of the Village. 9. The Proposer is responsible for any and all damage caused through improper maintenance procedures and/or application of chemicals. Damage shall be repaired and/or replaced by the Proposer at no charge to the Village. 10,On Friday afternoon a weekly report and the following weeks schedule must be submitted to the Village for review. 11.Approximate acreage of project 70 acres, plus or minus 20%, Proposer to determine acreage. 12.Village reserves the right to add, delete or modify areas. Cost for added and/or deleted areas to be negotiated between Village and Proposer. 13. Mandatory site inspections with a company management representative are required after week 4 of the contract and anytime as requested by the Village. C. General Terms and Conditions 1. pREPARATION AND SUBMISSKN+1 OF PROPOSALS: A. The proposal shall be submitted in an opaque sealed envelope on or before the time stated and shall bear the name of the individual, firm, or corporation submitting the Proposal and the Proposal Name "Landscape Maintenance. B. Proposers may attach separate sheets to the proposal for the purpose of explanation,exception,alternate proposal and to cover unit prices,If needed. C. Proposers may withdraw their proposal either personally or by written request at any time before the hour set for the proposal opening, and may resubmit it. No proposal may be withdrawn or modified after the proposal opening except where the award of contract has been delayed for a period of more than ninety(90)days. D. In submitting this proposal, the proposer further declares that the only person or party interested in the proposal as principals are those named herein; and that the proposal is made without collusion with any other person, firm or corporation. E. The proposer further declares that he has carefully examined this entire Proposal Package, and he has familiarized himself with all of the local conditions affecting the contract and the detailed requirements of this work and understands that in making the proposal he waives all rights to plead a misunderstanding regarding same, jAworddodrW016 rfp\2016 tandscape maintenarm.doc Page 12 F. The proposer further understands and agrees that if his proposal is accepted, he is to fumish and provide all necessary machinery, tools, apparatus, and other means to do all of the work and to furnish all of the materials specified in the contract, except such materials as are to be fumished by the Village, in the manner and at the time therein prescribed, and in accordance with the requirements therein set forth. G. The proposer further agrees that if the Village decides to extend or shorten the work, or otherwise alter it by extras or deductions, including elimination of one or more of the items, as provided in the specifications, he will perform the work as altered, increased or decreased. H. The proposer further agrees that the Village representative may at any time during the progress of the work covered by this Contract, order other work or materials incidental thereto and that all such work and materials as do not appear in the proposal or contract as a specific item covered by a lump sum price, and which are not included under the proposal price for other items in the Contract,shall be performed as extra work. I. The proposer further agrees to execute all documents within this Proposal Package, for this work and present all of these documents to the Village. J. The proposer further agrees to execute all documents within this Proposal Package,obtain a Certificate of Insurance for this worm and present all of these documents within fifteen (15) days after the receipt of the Notice of Award and Ow Contract by him. K. The proposer further agrees to begin work not later than ten (10) days after receipt of the Notice to Proceed from the Village, unless otherwise provided, and to execute the work in such a manner and with sufficient materials, equipment and labor as will insure its completion within the time Omit specified within the proposal package, it being understood and geed that the completion within the time limit is an essential part of the contract and time is of the essence. L. By submitting a proposal, the proposer understands and agrees that, if his proposal is accepted,and he fails to enter into a contract forthwith, he shall be liable to the Village for any damages the Village may thereby suffer, including any indirect and consequential damages. M. No proposal will be considered unless the party offering it shall fumish evidence satisfactory to the Village that he has necessary facilities, ability and pecuniary resources to fulfill the conditions of the Contract. 2. suBSTITUTIONS. Not Applicable. j:\woradoctnaA2016 rfp\2016 Iandscape marntenance.doc Page 13 3. FUEL SURCHARGE: Fuel surcharge of 5*is to be added to a bill when the retail price of gasoline is above$4.60. Price of gasoline to be determined by price published in the Sunday Edition of the Chicago Tribune. 4. CONDITIONS: A. The Village is exempt from Federal excise tax and the Illinois Retailer's Occupation Tax. This proposal cannot include any amounts of money for these taxes. The total amount proposal includes all applicable federal, state, and local taxes of every kind and nature applicable to the work as well as all taxes, contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions, annuities, or similar benefits and all costs, royalties and fees arising from the use on, or the incorporation into, the work, of patented or copyrighted equipment, materials, supplies, tools, appliances, devices, processes, or inventions. All claim or right to claim additional compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or fees is hereby waived and released by Proposer. B. To be valid,the proposals shall be itemized so that selection for purchase may be made, there being included in the price of each unit the cost of delivery (FOB Destination). C. The Village shall reserve the right to add or to deduct from the base proposal and/or akemate proposal any item at the prices indicated in itemization of the proposal. D. All proposals shall be good for ninety (90) days from the date of the proposal opening. 5. WARRANTY: Proposer warrants that all work, equipment, labor, and materials furnished hereunder will conform in all respects to the terms of the Proposal Package, including all specifications and standards,and will be free of defects in materials and workmanship. The Proposer also warrants that the work shall be performed in accordance with thhee highest standards of professional practice, care, and diligence practiced by recognized firms in performing services of a similar nature in existence at the time of performance. The warranties expressed shall be in addition to any other warranties expressed in this Proposal Package,or expressed or implied by law,which are hereby reserved unto the Village, 6. PAYMENT: The Village of Oak Brook authorizes the payment of'invoices on the second and fourth Tuesday of the month. For consideration on one of these dates, payment request must jAworddoc\rfp\2016 rfpN2016landscape maintenance.doc Page 14 be received no later than fourteen (14)days prior to the second or fourth Tuesday of the month. The Proposer shall submit request for payment with the appropriate waivers for the work on or before the twenty-sixth (26) of the month, on an approved payment request form, for work performed and material and supplies purchased, delivered and suitably stored on the job site and/or built into the work through the twenty-fifth (25) of the month. Request for payment shall be based on a bast contract schedule of values approved by the Village. Request for payment for extra work and credits for deductions from the work shall be itemized and attached to the contract payment request as a sub-total amount due at the time of the payment requested and subjected to the terns of payment as provided herein. Notwithstanding any other provision of the Contract and without prejudice to any of the Village's other rights or remedies, the Village shall have the right at any time or times, whether before or after approval of any pay request, to deduct and withhold from any progress or final payment that may be or become due under the Contract such amount as may reasonably appear necessary to compensate the Village for any actual or prospective loss due to: (1) work that is defective, damaged, flawed, unsuitable, nonconforming, or incomplete; (2) damage for which Proposer is liable under the Contract;(3)state or local sales, use, or excise taxes from which the Village is exempt; (4) liens or claims of lien regardless of merit; (5)claims of subcontractors, suppliers, or other persons regardless of merit; (6)delay in the progress or completion of the work; (7) inanity of Proposer to complete the Work; (8) reasonable doubt that the Contract can be completed for the balance of the contract price then unpaid; (9) reasonable doubt that the balance of the contract price then unpaid is not adequate to cover actual or liquidated damages, if any; (10)failure of Proposer to properly complete or document any pay request; (11) any other failure of Proposer to perform any of its obligations under this Contract; or (12) the cost to the Village, including attorneys' fees and administrative expenses, of correcting any of the aforesaid matters or exercising any one or more of the Village's remedies set forth in the Proposal Package. The Village shall be entitled to retain any and all amounts withheld pursuant to this Section until Proposer shah have either performed the obligation or obligations in question or furnished security for such performance satisfactory to the Village. The Village shall be entitled to apply any money withheld or any other money due to Proposer under the Contract to reimburse itself for any and all costs, expenses, losses, damages, liabilities, suits, judgments, awards, attorneys' fees, and administrative expenses incurred, suffered, or sustained by the Proposer and chargeable to the Proposer under the Contract. The final payment constituting the unpaid balance of the cost of the work and the retention shall be paid by the Village within thirty (30)days after work shall have been completed and ate g _by the Vifiage's Representative and the contract fully performed. Payments made pursuant to the provisions to this agreement shall not be considered as evidence of performance or acceptance of work either in whole or in part and the Village jAworddoc\rfp12016 rtp\2016 landscape maintenance.doc Page 15 specifically reserves any and all rights under the contract of this agreement which shall not be considered waived when payments are made. 7. LIQUIDATED DAMAGES: it is also understood and agreed that if the Village determines the Proposer failed to perform either by observing the established schedule or failing to perform to the level of service established herein for more than two (2) consecutive working days, the Village shall reserve the right to impose liquidated damages for said failure to perform, but not as penalty. The Village will serve notice either personally or in writing stating the reasons for imposing liquidated damages on the Proposer providing twenty-four (24) hour notice to correct such items. If at the end of the twenty-four(24)hour period the Proposer has not made the necessary corrections, the Proposer shall pay liquidated damages to the Village in the amount of $500 per day. This failure to perform shall include repeated incidents of any of the following: failure to perform any of the items under the scope of services, failure to respond to or resolve Village complaints, failure to adhere to any and all terms and conditions specified in the contact documents. The Vil damages to any person,firm, company or corporation suffered or sustained on account of the performance of such work during the time the contract is in force. 10. INSURANCE: Certificates of Insurance shall be presented to the Village AND DuPage County within fifteen (15) days after the receipt by the Proposer of the Notice of Award and the unexecuted contract, it being understood and agreed that the Village will not approve and execute the contract nor will the proposal guarantee be returned until acceptable insurance certificates are received and approved by the Village Attorney. The Village of Oak Brook and the County of DuPage must be fisted as certificate holders and as additional insured. An additional insured endorsement must accompany the certificate of insurance. Each Proposer performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a permit as required pursuant to the provisions of Article III of Chapter 12 of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as "Insured") shall be required to carry such insurance as specified herein. Such Proposer and permittee shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the worts under the contract or permit, either by the Proposer, permittee, or their agents, representatives,employees or subcontractor, A Proposer or permittee shall maintain insurance with limits no less than: A. General liability $2,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, provided that when the estimated cost of the work in question does not exceed $25,000, the required limit shall be $1,000,000; B. Automobile Liability(if applicable)-$1,000,000 combined singe limit per accident for bodily injury and property damage; C. Worker's Compensation and Employer's Liability -Worker's Compensation limits as required by the Labor Code of the State of It inois and Employers Liability limits of$1,000,000 per accident. Any deductibles or self insured retention must be declared to and approved by the Village. At the option of the Village, either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers, officials, employees and volunteers; or the Insured shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses to the extent of such deductible or self-insured retention. The policies shall contain,or be endorsed to contain,the following provisions: D. General Liability and Automobile Liability Coverage (1) The Village, its officers, officials, employees and volunteers AND DuPage County are to be covered as additional insureds as respects to: liability i:\worddoc\rfp12016 rfp\2016 iandscaPe maintenance.doc Page 17 i arising out of activities performed by or on behalf of the Insured; premises owned, occupied or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers,officials,employees,volunteers or agents and DuPage County. (2) The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees, volunteers and agents AND DuPage County. Any insurance or self-insurance maintained by the Village,its officers,officials,employees,volunteers or agents AND DuPage County shall be In excess of the Insureds insurance and shall not contribute with it. (3) Any failure to comply with reporting provisions of the policies shaft not affect coverage provided to the Village, its officers, officials, employees, volunteers or agents AND DuPage County. (4) The Insureds insurance shall apply separately to each covered party against whom claim is made or suit is brought except with respect to the fin-As of the insurers liability. E. Worker's Compensation and Employers Liability Coverage The policy shall waive an rights of subrogation against the Village, its officers, officials, employees,volunteers and agents AND DuPage County for losses arising from work performed by the insured for the Village. Each insurance policy shall be endorsed to state that coverage shall not be suspended,voided,canceled or not renewed by either party, reduced in coverage or in firnits except after thirty (30) days prior written notice by certified mail has been given to the Village AND DuPage County. Each insurance policy shall name the Village, Its officers, officials and employees, volunteers and agents as additional Insureds. Insurance is to be placed with insurers with a Bests rating of no less than A:VII. Each Insured shall furnish the Village AND DuPage County with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurano policy are to be signed by a person authorized by that Insurer to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village AND DuPage County and shall be subject to approval by the Village Attorney before work commences. The Village AND DuPage County reserves the right to require complete, certified copies of all required insurance policies,at any time. Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractor shall be subject to all of the requirements stated herein. 11. SAFETY: j:)worddo rlp12016 rfp%2016 landscape maintenance.doc Page 18 i The Proposer and any subcontractor shall comply with all the provisions of the Federal occupational Safety and Health Act of 1970(84 Stat. 1590),as amended. 12. NON-ASCRIIIIINATING: The proposer, its employees and subcontractor, agrees not to commit unlawful discrimination and agrees to comply with applicable provisions of the Illinois Human Rights Ad,the U.S.Civil Rights Act and Section 504 of the Federal Rehabilitation Ad, and rules applicable to each. 13. EQUAL OPPORTUNITY: The Proposer will not discriminate against any employee or applicant for employment because of race, 'color, religion, sex, ancestry, national origin, place of birth, age or handicap unrelated to bona fide occupational qualifications. 15. PREYAJUNG RATE OF WAGES: The Village does not believe that the requirements of the Prevailing Wage Act(820 ILCS 130), as amended, apply to the Contract. However, the Proposer is responsible for making its own assessment of the 'Prevailing Wage Act's requirements and aproposaling by the Prevailing Wage Act if it applies to the Contract. 15. COPIES OF DOCUMENTS The number of copies of Contract and Bond required to be executed is as follows: a) Three (3)original counterparts of the Contract documents will be required to be executed. 16. EXECUTION OF DOCUMENTS The proposer, in signing his proposal on the whole or on any portion of the work,shall conform to the following requirements: Proposals signed by an individual other than the individual represented in the Proposal documents shall have attached thereto a power of attorney evidencing authority to sign the Proposal in the name of the person for whom it is signed. Proposals which are signed for a partnership shall be signed by all of the partners or by an attorney-in-fad. if signed by an attorney-in-fact, there shall be attached to the Proposal a power of attorney evidencing authority to sign the proposal,executed by the partners. Proposals which are signed for corporation, shall have the correct corporate name thereof and the signature of the President or other authorized officer of the corporation manually written below the corporate name. j:WworddoclAp\2016 rfp\2016landscape maintenance.doc Page 19 i If such Proposal is manually signed by an official other than the President of the Corporation, a certified copy of a resolution of the board of directors evidencing the authority of such official to sign the Proposal should be attached to it. Such Proposal shall also bear the attesting signature of the Secretary of the corporation and the impression of the corporate seal The Contrail shall be deemed as have been awarded when formal notice of award shall have been duly served upon the intended awardee. 17, INDEPENDENT CONTRACTOR: There is no employee/employer relationship between the Proposer and the Village. Contractor is an independent Contractor and not the Village's employee for all purposes, including, but not limited to, the application of the Fair Labors Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act,the Social Security Act, the Federal Unemployment Tax Act, the Worker's Compensation Act (820 ILCS 305/1, et seq.). The Village will not (i) provide any form of insurance coverage, including but not limited to health, worker's compensation, professional liability insurance, or other employee benefits, or (ii) deduct any taxes or related items from the monies paid to Contractor. The performance of the services described herein shall not be construed as creating any joint employment relationship between the Contractor and the Village, and the Village is not and will not be liable for any obligations incurred by the Contractor, including but not limited to unpaid minimum wages and/or overtime premiums, nor does there exist an agency relationship or partnership between the Village and the Contractor. 18. ASSIGNMENT Neither the Village nor the Proposer shall assign or transfer any rights or obligations under this Agreement without the prior written consent of the other party, which consent shall not be unreasonably withheld. 19. GOVERNING LAW This Agreement shall be governed by, construed, and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. The forum for resolving any disputes concerning the parties' respective performance or failure to perform under this Agreement shall be the Circuit Court for the Eighteenth Judicial Circuit, DuPage County, Illinois. 20. CONTRACT TERM_ Contract Shalt commence on approximately April 1'd and continue through November 31' of each year. However, warm or cold spring and fall may require work beyond these dates. This contract will be awarded for a one year term with three one year options to renew based on the proposal prices submitted for 2016 2019. j:lworodocXdp12o16 rtpX2016 landscape ma'mtenance.doc Page 20 21. COMPLIANCE VW M LAWS Proposer,in performing the work and fulfilling its obligations under the contract must comply with all applicable provisions of the federal, State,and local laws,regulations, rules,and orders. 22. LION WAIVER OF RIGHTS No failure of the Village to exercise any power given to it hereunder or to insist upon strict compliance by the proposer with its obligations hereunder, and no custom or practice of the Village at variance with the terms hereof, and no payment made constitutes a waiver of the Village's right to demand exact compliance with the terms hereof. 23. LIENS CLAIMS ENCUMBRANCES Proposer warrants and represents that all the goods and materials ordered herein are free and clear of all liens, claims, or encumbrances of any kind. If at any time any notice of any lien is filed for or by reason of any equipment, materials, supplies, or other item furnished, labor performed, or other thing done in connection with the equipment or this Contract, then Proposer shall, promptly and without charge, discharge, remove, or otherwise dispose of such lien, or, if permitted by the Village, furnish a bond or other collateral satisfactory to the Village to indemnify the Village against such lien. Until such discharge, removal or disposition, or furnishing of any permitted bond or other collateral, the Village shall have the right to retain from any money payable under this Contract an amount that the Village, in its sole judgment, deems necessary to satisfy such lien and to pay the costs and expenses, including attorneys' fees and administrative expenses, of any actions brought in connection therewith or by reason thereof. Section 2.Proposal Instructions A. General Information A Pre-Proposal Meeting and Drive-By of all locations to be maintained will be held beginning at the S.E Dean Board Room of the Village Hall, at 10.00 A.M. Tuesday, February 9. 2016, and progressing to each of the locations. Attendance at this meeting is mandatory. Failure to attend this meeting disqualifies a company from submitting a proposal on this work. This meeting is an opportunity to ask questions concerning the specifications, Three(3)copies of the proposal shall be submitted in a sealed envelope to; Rania Serences Senior Purchasing Assistant Village of Oak Brook 1200 Oak Brook Road j:%woWocVp\2016 rfp%20181andscope maintenance.doc Page 21 I' Oak Brook, IL 60523 and clearly marked on the outside of the envelope "Landscape Maintenance" on or before 3:00 p.m.,Tuesday, February 23, 2016. Any proposal received after this date and time will be refused. B. Documents40ormation to be Submitted: Proposal Form References Statement of Qualifications • Provide background information on your firm including, but not limited to,the age of the business,the number of employees,and pertinent financial data that will permit the Village to determine the capability of the proposer to meet all contractual requirements. • List the abilities, qualifications, and experience of the persons who would be assigned to the engagement and their experience on similar contracts. Terms and Conditions • List any terms and conditions which may apply to this contract and are not included in this RFP. Additional Information and Comments • include any other information you believe to be pertinent but not specifically mentioned elsewhere. C. Key to Map 1. Cul-de-sac and area bounded by; house property on north, end of pavement on south, Meyers Rd. on east,and dead-end street on west. 2 Median on Meyers Rd.from 35th St. on north to 38th St. on south. 3 Well House #6 - area bounded by Meyers Rd. on wrest, pond on east, iron stake then tree line on south and 31 st St. on north. 4 Reservoir B - area bounded by access road on east, fence on west, manhole on access road extended west on north, and ComEd pole extended west on south. Additionally, east/west access road on both sides 15' and flaring out to the tree line on north and fence on south. jAworddodrEp12016 r4p12016 landscape maintenarm.doc Page 22 5 West Elevated Tank - area bounded by parking lot on north extended east to bush line, bush line jogging south then extending east to ComEd tower, ComEd tower extended south to fence, fence extended west to concrete spillway, spillway extended north to Tower Dr. 6 Well House#7-area bounded by Midwest Rd. on west, tree line on north extended east to north/south tree line, then follow tree line to Toll Plaza road, Toll Plaza road extended west to Midwest Rd. 7 Castle Drive west side from 16`h St. north to the Oakbrook Terrace Tower sign next to the street fight, cut to fence line. West side cut to the tree Hne, north of the high pressure gas valves north to the Oakbrook Terrace Tower sign. 8 Three(3)median sections on 16th St.from Rt. 83 to Spring Rd. 9 Median on Spring Rd., between 16th St.and Harger Rd. 10 North Spring east side of road from pavement edge to tree line, from 16th St. to beginning of concrete curb(area opens up just south of pavement curb). 11 Timber Edge Drive- (south side) start at east side of Salk Creek bridge, cut to tree line and fence line east, southeast to York Woods Forest Preserve entrance off Harger Rd. Continue west, south/west along Harger Rd. to Hyatt Hotel entrance just east of Spring Rd. Timber Edge Drive (north side) - start at fence line just east of Salt Creek bridge, cut area between north side of pavement and fence and extend east to end of fence, then extend southeast to Harger Rd., cutting down north slope face. Continue west, southwest along Harger Rd. to old Harger Rd. located at the end of Yorkshire Woods to the east cut along fence southwest to end of roadway, then continue on Harger Rd.to Saft Creek bridge,cutting to tree line. 12.Cut slopes of Harger Rd. access to York Rd. (all sides) extend southeast to include to tollway fence, including both sides of the bike path to the tree line. North along York Rd.to the end of guard rail. 13.Cut un-curbed island where York Rd. northbound/Wood Glen Lane access road turns off York Rd. Additionafly,cut west side of access road from edge of pavement to fence fine, extending south approximately 270 ft. Cut area bounded by York Rd. on east, frontage road on west, tollway fence on south, and access road on north. Keep guard rails clear of weeds 14. Reservoir A-area bounded by York Rd. on west, tree line,and tollway exit road on north, east, and south. 15.Well House#5-area bounded by Windsor Dr.on west, fence line on north, parking lot on east and south. 16.Cut cul-de-sac island, north end of Swift Dr. 17.Cut cul-de-sac island, south end of Swift Dr. j:%worddocVfp12016 r1p\2016 landscape mairdenance.doc Page 23 18. Medians on York Rd.just north of 22nd St. and in front of 2000 York Rd.,west side York Rd. along bike path from tollway bridge to traffic signal at tollway ramp. 19.Two(2)median sections on York Rd., south of 22nd St.to Golf Dr. 20.Area bounded by 22nd St.on north,fence fine on south,Windsor Dr. on west, and I- 294 bridge on east. 21.Cul-de-sac bland, end of Windsor Dr. and both sides of bike path, bounded by tree line and fence from 22nd St.to cul-de-sac of Windsor Dr. 22. North side of 22nd St. from Clearwater Dr. to Salt Creek, bounded by south pavement edge of 22nd St.Access Rd to north pavement edge on 22nd St. 23.Fire Station No. 2 - area bounded by 22nd St. on south, Enterprise Dr. on west & north, and parking lot and drive of 721 Enterprise Dr..on east. 24.Cul-de-sac island at north end of Enterprise Dr. 25.Two(2)cut-de-sacs islands at the east end of Commerce Dr. 26.On 22nd St. -,all grass medians from Spring Rd. to 1-294. (not all require mowing but do require weeding) 27.22nd St. and 1-88 bridge two (2) each side,triangular pieces bounded by tollway, 22nd St.and fences. 28.Jorie'Blvd. all medians from 22nd St. south to Kensington Rd. 29.On 31' St. — all grass medians from Regent Dr. east to Spring Rd, including north side of 31'd Street starting at the DuPage Mayors and Managers Entrance going west to Rt. 83. 30. 31$ St. and Rt. 83 interchange on nw, sw, and se quadrants mow infield only. On the ne quadrant, mow infield plus 15' north & east of outside guard rail and from guard rail to curb. 31.St. Paschal Dr. - north &"east side from edge of pavement to fence line. West & south side, from edge of pavement to forest preserve boundary (tree line varies quite a bit in this area). 32. 35th St. -north side, from edge of pavement to and including the ditch fine/tree fine, from the west edge of St. Paschals Dr. up to the entrance to Covington subdivision. From there, extend west along fence fine/bike path to end of bike path, south side, edge of pavement to treeffence line,Oakwood to Midwest Rd. 33.Triangular area nw corner of Midwest Rd. and 35th St. —area bounded by Cass Ct. on the west,fence fine/bike path on the north and east, Midwest Rd. on the south. i:)worddoc\rfp\2016 rfp\2016latndseape maintenance:rloc Page 24 34.Grass medians on 31'0 St.-Spring Rd.to York Rd. 35. North side of 31" St., from Spring Rd. east to Grant Rd. - cut to tree line north of bike path. 36.South side of 31" St., from Spring Rd. east to 501 31" St. (Christ Church) cut to forest preserve boundary. 37.All vacant lots within shaded area extending to 31" St. on the south. Wet area will need to be cut with string trimmers 38.Area west of York Rd. bounded by the north boundary of 3824 York Rd. on the south,Spring Rd. on the north,tree line and drives on the west, and York Rd. on the east. Also, cut the area on the east side of York Rd. directly across from above area. 39.On Glendale Rd., north side,from Washington St; west to village limits-cut to tree line. 40.On 35`h St. — Adams Rd. to Rt. 83, both sides to tree line (tree line opens up considerably once adjacent to horse stables on the south side). West of metering station, cut to fence and cut to tree line north and south. 41.Spring Rd. -from 31 a St. south to Washington, cut both skies to tree line/bike path. On east side, continue mowing to across from 3719 Spring Rd. 42.York Rd. east side—at 420 31 3t St. and 3005 York Rd., cut back of curb, to 5'east of bike path. Continue north to Windsor, cut back of curb to fence line/tree line. From 2717 York Rd, to the end of 11 Dover,cut back of curb to tree line. From 9 Dover to Dover Dr.curb line, cut back of curb to tree line east of bike path. 43.York Rd.west side—from 315'St. north to 22"d St;, cut to bike path. 44.22nd St. south sloe from Salt Creek bridge to York Rd.,cut to bike path. 45.Village Commons (including Village Hall, Public Works, and Fire Station No. 1) Area bounded by Jorie Blvd. on the west, tree line just east of Spring Rd. on the east,31 s`St. on the south, and the tree line just north of the bike path on the north. 46.Kensington.-cul-de-sac island. 47.West side of Stafford Ln. behind 2615 York Rd. south to behind 2707 York Rd., cut; to tree line. 48. South edge of property at 3622 York Rd. on Wennes Ct., cut from edge of pavement on Wennes Ct.to tree line. 49.On Adams Rd. west side from Spring Rd. south to end of bike path, cut to tree line west of bike path. East side from Spring Rd.south to 35th St., cut to tree line. West jAworddockf0120l6 rfp12016 landscape maintenance.doc page 25 side at 3804 Adams Rd ,from edge of pavement to tree line. East side across from 3804, cut from edge of pavement to tree line. 50.22nd St. Grass Medians-Rt.83 west to Butterfield Rd.including the grass median on Butterfield Rd. 51.Commerce Dr. Grass median east of Spring Rd. 52.615 22"4. St. Vacant Lot—Edge of roadway north to and including the burm. Tree line at east border west to Salt Creek then south to the drainage ditch. D. References Your Company Name: (Please Print) The Proposer shall list five (5) current references with needs similar to the Village of Oak Brook for whom Proposer has provided comparable services. Please include company name, address, telephone number, year(s) employed by referenced firms, contact person, and type of work you performed for that entity. /0/ 1. Company Name/Municipaliw: �--� i:lwofddoct PV0i6 rfOU016 landscape maintenance.doc Page 26 i Addres Phone: .�� Contact Person: Type of Work and Date Performed: o�n 2. Company Name/MunicipalityU A ress: a t�t1Lf ter: � 5; )t Phone: 15 l0 7L SS X /V Contact Person: Type of Work and Date Performed: ��a 3. Company Name/Municipality: Address: ?I L.) �-�— +� Azle r,,ezlli LA � - j:xworddoc\rip12016 rfp12016 landscape maintenance.doc Page 27 I Phone: t 6 3 �„ Contact Person: C'i Ty Re of World and Date Performed: Wft-taIeAz,-,- n 20 itu 4. Company Name/Municipality: t' Address: Phone: 1 XlJC7[J Contact Person: 19 . Aoke- Type of Work and Date Performed: Ha'LIAP-*1416 5. Company Name/Municipal ty: Address: P t-0-q 2 d Phone: jAworddooVfp12016 0\2016 landscape mai►xemnce.doc Page 28 z Contact Person: f 12 W,f 1 P_.yWe,+ Type of Work and Date Performed: d-5 P 'i ' a Pe j*XworddoclrfpV016 r02016 landscape maintenance.doc Page 29 i Section 3. Review Process A. Evaluation of Proposals and Selection The proposals received will be evaluated by the Village on the basis of professional qualifications, previous experience on similar projects, key personnel assigned to the project, satisfaction of previous clients on work performed for them, current billing rates of the firm, and the proposal that best meets the needs of the Village. Firms will be contacted during the evaluation if further information is needed. The Village may choose to interview one or more firms before final selection is made. This Request for Proposal does not commit the Village to award a contract, to pay any costs Incurred in the preparation of a proposal based on this request, or to procure or contract for services. All proposals submitted in response to this Request for Proposal become the property of the Village. The Village reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with qualified consultants, or to cancel in part or in its entirety the Request for Proposal, if it is in the best Interest of the Village to do so. The Village may require the proposer selected to participate in negotiations concerning;contract price or the nature and extent of services to be provided. The results of such negotiations shall be incorporated into the final contract between the Village and the proposer. B. Basin of Award Village staff will perform an evaluation of the proposals received. Appropriate finalist(s) may interviewed by the Village, after which a selection will be made. The Village reserves the right to reject any or all proposals and to waive any informality or technical error and to accept any proposal deemed most favorable to the interests of the Village. The Village will review,proposals based on the following criteria: 1. Compliance with RFP. Adherence to all conditions and requirements of the RFP. 2. Understanding of the Proiect.The proposers understanding of the engagement, the Village's objectives, and the nature and scope of the work involved. 3. Services tote Provided. The exact type and nature of the proposers proposed services and how they accomplish the objectives of the project. 4. Qualifrcat s of the Proposer. The proposers capability in all respects to perform fully all contract requirements, and the integrity and reliability which will assure good faith performance.This criterion includes: • The experience of the firm and its record on projects of a similar nature. • The availability of necessary personnel and other resources to successfully complete the project specified herein on a timely basis. 4 jAworddoclrrp12016 rfp13016 landscape malntenance.doc Page 30 f I 5. Costs. Proposed contract price. 6. Ability,capacity and skill to fulfill the contract as specified. 7. Ability to supply the commodities; provide the services or complete the construction promptly, or within the time specked,without delay or interference. 8. Character, integrity, reputation,judgment, experience and efficiency. 9. Quality of performance on previous contracts. 10.Previous and existing compliance with laws and ordinances relating to the contract. 11. Sufficiency of financial resources. 12.Quality, availability and adaptability of the commodities,services or construction, in relation to the Village's requirements. 13.Ability to provide future maintenance and service under the contract. 14.Number and scope of conditions attached to the proposal. 15. Record of payments for taxes, licenses or other monies due the Village. j:twwddod p%2016 op12ole landscape maintenance Am Page 31 Village of Oak Brook {N 2016 Landscape Maintenance CoYW"Ww,,Ev"mw" #Sw MWTO MaPe"3%SMmw MNOM -C" '4AMMIft MOON$ MWOOWSY'".kbw78 ~21I ��SYr Cewk BaAe.M R�piMt K Pdie Yoh OlnAq MwwT*mmfftm2%3"w§m .5 : .y�Unwwperod RpN,E"q 3 MMewe,M"Te WA~2 to 3 Mdi NMgM WNq Cowomm Cew4W wN FW*SW"N&2,Or"6~-Mow 7o MYwtlin2 hkh NOON :...�WYM NmwM le%S.6,7&R"W*m(A&IK one**VVm.M&WTo MNMtln 2 To 3 Mdi HOWR .;}; NAWhftW PWk Oftf 6 W&O,MewTO"MM 2 Ta 3 bo"ftM MWW M 22W MW kr f r 'QN /^��y,pp�� .y��LJ�,Yy,..y� b+..r.r' e11r anVp�F Leamw o0ok Bra,*C`^W8%UTO PNCO� uneiwee rww�w.r er�we�w�eiw4rr+w4e+�A�+w 11ii .r�w.i.r.�r r.rr��wrwM�. rrwwswwi 'M� Road. Lam 6.4 CI'E!*a 11AwrA�lwwwA•t rw�•wr1 �*�•W rr.+w•W r w r ,r.M�wy�weewws�rme 0 :YY 1:000 7.000 x000 40 RO .TT; �'`I • YT l S -.,. 3.:;- , �x^:, � �'.. ,� ".d�., �. ,;< ,:�• r tz, R !. �' .:: c. nod � y , ;�� - - - .,� �, �l ,, a� a( r. t„ �"� ..:,�� •. ;� :' x `r,�. a rr� �! I i�..i �;t'' i:i� _ - -- r -'tom r 1°� �.�' a J 1.:::-.�•^_....,.._....:z�t�,..+�-rte"". ��•} '2,+ =i L , IM E D ILLINOIS DEPARTMENT OF AGRICULTURE CARD BUREAU OF ENVIRONMENTAL PROGRAMS CUT ALONG DOTTED LINE) STATE OF ILLINOIS ' ! DEPARTMENT OF AGRICULTURE ILLINOIS PESTICIDE ID CARD i UE n R7 SPRINGFIELD,ILLINOIS H I FAC# LC040081000 OR GENERAL STANDARDS I LIC# CO 04366922 _ APPLICATOR NAME&CATEGORIESc EXPIRES December 31,2014 g ISMAEL FERRER I CLASSIC LANDSCAPE LTD Ornamental Turf SAUL RUIZ Z 3N 4 1 POWIS RO WES tilC 1 60185 SIG TU E IL406-1122 X02i-406-0030 _ CLASSIC LANDSCAPE LTDU r 3 N 471 Powis Road West Chicago,Illinois 6Q 185 630.513.1313 • Fast; 630.513.9444 wwx:classiclan dscaspeltd.com Attachment Experience For 15 years we have been doing this type of work including Village of Oakbrook for the last 7 years. I I i CLASSIC LANDSCAPE LTDIA t; 3 N 471 Powis Road • West Chicago, Illinois 60185 630.513-1313 Fax: 630.513.9444 _ www classiclandscapeltd.com ►iii'urid Background and Experience Ismael Ferrer-Certified Landscape Technician-20 years experience managing accounts Commercial Applicator. Miguel Ultreras 20 years Supervisory experience Santiago'Rannires-Commercial Applicator Benito Vega- 15 years Foreman experience i I { EXHIBIT B (INSURANCE REQUIREMENTS) Certificates of Insurance shall be presented to the Village upon execution of this contract and vendor shall not commence work until it provides and receives acceptance of insurance certificates from the Village as required by this exhibit. Each contractor performing any work pursuant to a contract with the Village of Oak Brook and each permittee working under a permit as required pursuant to the provisions of Title I of Chapter g of the Code of Ordinances of the Village of Oak Brook (hereinafter referred to as"Insured")shall be required to carry such insurance as specified herein. Such contractor and pmWttee shall procure and maintain for the duration of the contract or permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work under the contract or permit, either by the contractor,permittee,or their agents,representatives,employees or subcontractors. A contractor or permittee shall maintain insurance with limits no less than: A. General Liability-$2,000,000 combined single limit per occurrence for bodily injury,personal injury and property damage; B. Automobile Liability(if applicable) 51,000,000 combined single limit per accident for bodily injury and property damage; C. Worker's Compensation and Employer's Liability- Worker's Compensation limits as required by the Labor Code of the State of Illinois and Employees Liability limits of$1,000,000 per accident. Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village,either the insurer shall reduce or eliminate such deductible or self-insured retention as respects the Village, its officers,officials,employees and volunteers;or the Insured shall procure a bond guaranteeing payment of losses and related investigations,claim administration and defense expenses to the extent of such deductible or self:insured retention. The policies shall contain,or be endorsed to contain,the following provisions: D. General Liability and Automobile Liability Coverage- (i)The Village, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Insured;premises owned,occupied or used by the Insured. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officers,officials,employees,volunteers,or agents. (2)The Insured's insurance coverage shall be primary insurance as respects the Village, its officers, officials, employees, volunteers and agents. Any insurance or self=insurance maintained by the Village,its officers,officials,employees, volunteers or agents shall be in excess of the Insured's insurance and shall not contribute with it. (3)Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officers,officials,employees,volunteers or agents. (4)The Insured's insurance shall apply separately to each Covered party against whom claim is made or suit is brought except with respect to the limits of the insurer's liability. E.' Worker's Compensation and Employer's Liability Coverage The policy shall waive all rights of subrogation against the Village,its officers,officials,employees,volunteers and agents for tosses arising from work performed by the insured for the Village. Each insurance policy shall be endorsed to state that coverage shalt not be suspended,voided,canceled by either party,reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail has been given to the Village. Each insurance policy shall name the Village, its officers, officials and employees, volunteers and agents as additional Insureds, Insurance is to be placed with insurers with a Best's rating of no less than A:VII. Each insured shall furnish the Village with certificates of insurance and with original endorsements effecting coverage required by this provision. The certificate and endorsements for each insurance policy are to be signed by a person authorized by that insurer 6 to bind coverage on its behalf. The certificates and endorsements are to be on forms approved by the Village and shall be subject to approval by the Village Attorney before work commences. The Village reserves the right to require complete,certified copies of all required insurance policies,at any time. Each insured shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. r I a,FEE QF Q,►,�.�9a� o aD m o CQUK •�•� �.,.r-� a.^a�9+ ' ^'.� �t«Aii'ti��T.,a'•-r'�»� .z €ems �� `a F��'S^�" �� 1''��^, ..'�� > • • F'sv $20,000 $500,000 Over $1,000,000. .,a'r' '^�.a�ac-�..��i"? 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