G-317 - 02/23/1982 - PERSONNEL RULES & REGS - Ordinances PERsoNNE�..--
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ORDINANCE NO . G - 317
AN ORDINANCE AMENDING THE PERSONNEL RULES
AND REGULATIONS OF THE VILLAGE OF OAK BROOK
WHEREAS, the President and Board of Trustees of the
Village of Oak Brook have heretofore adopted Personnel Rules and
Regulations ; and
WHEREAS, said Personnel Rules and Regulations have
been amended from time to time ; and
WHEREAS, it is deemed appropriate that said Personnel
Rules and Regulations as previously amended be further amended as
hereinafter provided;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK
COUNTIES , ILLINOIS as follows :
Section 1 : That Section 1 (D) of Article IX of the
Personnel Rules and Regulations of the Village of Oak Brook be
and is hereby amended to read as follows :
D. Service Awards - Meritorious and Longevity - Awards
Tor outstanding or meritorious service shall be
recommended by the Department Heads or Village
Manager for employees that perform acts beyond their
normal scope of duties .
An award shall be presented at the completion of
10 , 15 , 20 , and 25 years of continuous employment
to all full time , part time and volunteer employees
of the Village of Oak Brook in recognition and
appreciation of dedication and service to the
residents of Oak Brook.
In addition to the awards , all full time employees
of the Village shall receive the following based
on longevity of continuous full time employment .
a) 10 years - $50 . 00 gift certificate
b) 15 years - $75 . 00 gift certificate
c) 20 years - $150 . 00 gift certificate
d) 25 years - 2 weeks of additional vacation
Section 2 : That Section 1 of Article V of the Personnel
Rules and Regulations of the Village of Oak Brook be and is hereby
amended to read as follows :
Section 1 .. Outside Employment Permitted.
(a) Outside Employment - Outside employment of any
Village employee (except Department Heads as herein-
after described) should be kept to a minimum. As
a general rule , time off, vacation, and holidays are
granted for the benefit of the employee and are not
to be utilized for outside employment . No outside
rdinance No . G- 317
mending Personnel
v Mules & Regulations
Page 2
employment shall be permitted if:
(1) It physically or mentally hampers the
employee in his ability to do the job
required of him by the Village, or
(2) It would reflect adversely upon the
employee or the Village , or
(3) It is in conflict with his or her position
as a Village employee.
Each employee who is engaged in outside employment
shall notify his or her Department Head as to :
(i) The name of the employer .
(ii) The nature of the outside work.
(iii) The schedule of the outside work.
Each Department Head or the Village Manager
shall reserve the right to prohibit any outside
employment on the part of any Village employee
which employment , in their judgement , might be
detrimental to the best interests of the
Village . In such cases , the employee will be
given an appropriate warning and then must decide
if he wants to continue his service with the Village
or with the outside business activities while on
normal duty nor may Village property be used for
anything but Village functions .
(b) Department Heads — Outside Employment -
All Department Heads are prohibited from outside
employment . Levels of compensation for these
positions are set by the Village Board at a rate
which should preclude the necessity for outside
employment . Additionally, because of the more
responsible nature of the Department Head 's
position and the resulting time demands , it is
felt that outside employment may compromise the
Department Head 's ability to properly discharge
the duties of his office . In unique or extraordi-
nary circumstances, the Village President and Board
of Trustees , after consultation with the Village
Manager, may approve outside employment for
department heads when, in their opinion said em-
ployment will not be detrimental to the best
interest of the Village .
Section 3 : That Section 2 of Article V of the Personnel
Rules and Regulations_ of the Village of Oak Brook be and is hereby
amended to read as follows :
Section 2 . Employment of Relatives .
It shall be the policy of the Village of Oak
Brook not to employ relatives of the Village Board,
Village Officers , Department Heads , or Village
employees within the same office , department , or
division except with the approval of the Village
Manager and/or the Village President and Board of
Trustees .
�,.,dinance No . G- 317
Amending Personnel
Rules & Regulations
Page 3
Section 4: That Section 3 (a) of Article VI of the
Personnel Rules and Regulations of the Village of Oak Brook be and
is hereby amended to read as follows :
Section 3 . Holidays .
(a) The following and other days as may be
designated annually by the Village Board are
paid holidays with straight-time for full-time
employees :
New Year 's Day
One-Half Day Good Friday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Day after Thanksgiving
One-Half Day Christmas Eve (if December 24th
falls on a normally scheduled workday)
Christmas Day
One-Half Day New Year 's Eve (if December 31st
falls on a normally scheduled workday)
Section 5 : That Section 5 of Article XII of the Personnel
Rules and Regulations of the Village of Oak Brook be and is hereby
amended to read as follows :
Section S . Longevity Pay.
Upon termination of employment in good standing,
Village employees shall be awarded retirement pay
based upon years of seniority in the Village service
according to the following requirements :
10-14 Years Service . . . . . . . . . 30 Calendar Days Pay
15-19 Years Service . . . . . . . . . 45 Calendar Days Pay
20 or More Years Service . . . . 60 Calendar Days Pay
Employees terminated for cause are not eligible
for longevity pay.
The above provisions shall not be applicable to any
person initially employed by the Village subsequent
`.. to March 1 , 1982 .
Section 6 : That Section 4 of Article XI of the Personnel
Rules and Regulations of the Village of Oak Brook be and is hereby
amended to read as follows :
Section 4 . Reimbursement of Expenses .
The Village shall compensate an employee in
attendance at a conference, provided such attend-
ance is approved by the respective Department Head,
or , in the case of a Department Head, the Village
Manager, in the following manner:
(a) 100% of registration fee .
(b) All reasonable expenses for meals .
(c) Single accommodation for room.
—
G317 �.. Ordinance No . G- 317
Amending Personnel
Rules & Regulations
Page 4
(d) Coach fare for plane, train or bus transpor-
tation. *
(e) $ . 20 per mile car allowance .
(f) Miscellaneous expenses such as taxi, car
rental ,_ etc . , if required.
The Village will not compensate for expenses for
spouses or additional guests .
Section 7 : That Article IX of the Personnel Rules and
Regulations of the Village of Oak Brook be and is hereby amended by
adding thereto a new Section 3 entitled "Mileage Reimbursement",
which section shall read as follows :
Section 3 . Mileage Reimbursement .
Any employee utilizing one 's private vehicle for
Village business as approved by the respective
Department Head or the Village Manager (in case of
Department Heads) shall be entitled to reimburse-
ment at the rate of $ . 20 per mile . No such reim-
bursement shall be made for commuting expenses or
�. for travel to and from court by police personnel.
Section 8 : That Section 1 of Article I of the Personnel
Rules and Regulations of the Village of Oak Brook be and is hereby
amended by deleting therefrom in its entirety the provisions therein
for a "Personnel and Salary Administration Committee" .
Section 9 : That except as amended hereby, the Personnel
Rules and Regulations of the Village of Oak Brook shall remain in full
force and effect and are hereby ratified and confirmed.
Section 10 : That this Ordinance shall be in full force
and effect from and after its passage, approval and publication as
required by law.
Section 11 : That the Village Clerk is hereby authorized
and directed to publish this Ordinance in pamphlet form.
Passed this 23rd day of February 1982 •
Ayes : Trustees Congreve , Imrie , Philip , Rush and Watson
Nays : None
Absent : Trustee Listecki
Approved this 23rd day of February
Village Pre id n
ATTEST :
Village -Clerk _
Approved as to Form:
Not Published
i age ney
Published 2- 24-82 Pamphlet
Date Paper
To approve payment of the listed bills in the total amount of $450,880.91.
Roll call vote: Ayes: Trustees Congreve, Imrie, Listecki, Philip, Rush and Watson.
Nays: None
President Cerne indicated approval of the motion. So ordered.
D. Fiscal Year 1982/83 Budget Meeting
Trustee Rush moved - seconded by Trustee Listecki .
To schedule a special meeting on '`arch 16, 1982 for the purpose of reviewing the
proposed 1982/83 F.Y. Budget and that this meeting also serve as the required
Public Hearing on the use of Revenue Sharing Funds.
Voice vote: all in favor
President Cerne indicated approval of the motion. So ordered.
E. Department of Revenue - Sales Tax Return
State of Illinois gave notice that sales tax revenue had been erroneously allotted,
to the Village in the amount of $127,993.84 and recommended repayment to the City
of Northlake in seven (7) monthly installments beginning March, 1982.
Trustee Rush moved - seconded by Trustee Philip
To table this matter.
Voice vote: all in favor So ordered.
�. OLD BUSINESS
A. Polo Agreement - 1982 .
Each Trustee was in receipt of letter dated December 8, 1981 from Michael Butler
in behalf of the Oak Brook Polo Corporation requesting changes to the 1981
Polo Agreement. Discussion followed on each issue involved.
t VI. NEW BUSINESS
{
A. Modification - Purchasing Authority
Discussion was held relative to the recent modification of the Illinois Municipal
Code raising the limits required for competitive bidding from $2,500.00 to
$4,000.00. It was. further suggested that expenditures requiring Board approval
after competitive bidding be increased also. Direction given to Village Attorney
to prepare necessary ordinance.
(PB. Modification - Personnel Rules & Regulations
Discussion held on amending the Personnel Rules in various areas such as 1) up-
dating the list of Department Heads to include Librarian, Village Attorney,
Sports Core Manager, and Finance Officer in the section related to outside em-
ployment by Department Heads; 2) to clarify the 82 holidays for employees other
than Police and Fire Departments; 3) increase the gift certificate Service Award
for 10 years from $25.00 to $50.00, for 15 years from $50.00 to $75.00, for 20
years from $100.00 to $150.00; 4) elimination of the entire provision related to
retirement pay with a grandfather clause for current employees; 5) in reimburse-
ment of expenses that the 15e per mile car allowance -be increased to 20e per mile;
6) remove the definition of the Personnel and Salary Administration Committee.
Direction given to Village Attorney to prepare necessary ordinance.
C. Watermain Extensions - Project #81-1202
Easement related to 1981 Watermain Extension for Ad ,s'Road/Birchwood Road/
Pine Hill Lane/Cheval Drive/Route 83/35th Street.
Trustee Congreve moved - seconded by Trustee Watson
To accept the Grants of Easement from Frank R. and Marianne `Lakosil and Louis G.
and Anna Lampros for the proposed water main within Pine Hill Lane.
VILLAGE OF OAK BROOK MINUTES -3- February 9, 1982
/Gr 31 -7
VILLAGE OF OAK BROOK
/ MINUTES OF THE REGULAR MEETING
February 23, 1982
I. MEETING CALL
The Regular Meeting of the Board of Trustees was called to order at 7:30
P.M. by President Cerne in the Samuel E. Dean Board Room of the Village
Commons.
A. Roll Call Present: Trustees George Congreve
Walter C. Imrie
Arthur W. Philip
Joseph H. Rush
Willian R. Watson
President Wence F. Cerne
Absent: Trustee Robert E. Listecki
II. APPROVAL OF MINUTES
Trustee Philip moved - seconded by Trustee Congreve . . .
That the Minutes of the Committee of the Whole Meeting of February 8,
1982 be approved as presented and waive the full reading thereof.
Voice vote: all in favor So ordered.
Absent: Trustee Listecki
Trustee Philip moved - seconded by Trustee Congreve . . .
That the Minutes of the Regular Meeting of February 9, 1982 be
approved as presented and waive the full reading thereof.
Voice vote: all in favor So ordered.
Absent: Trustee Listecki
III. ORDINANCES, RESOLUTIONS, VARIATIONS, PLATS, ETC.
A. ORDINANCE NO. _G-318: AN ORDINANCE_ AM_EN_DING SECTIONS 2-53 AND 2-192 OF
_THE_ CODE OF ORDINANCffS__R_EGA_RD`ING PROCEDURES FOR BIDDING AND AiARDING OF
CONTRACTS
Trustee Rush moved - seconded by Trustee Imrie .. .
To adopt Ordinance No. G-318 as read by title.
Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Rush and Watson.
Nays: None
Absent: Trustee Listecki
President Cerne indicated his approval of the motion. So ordered.
B. ORDINANCE NO. G-3_17: AN ORDINANCE AMENDING PERSONNEL RULES & REGULA-
TIONS OF THE VILLAGE OF OAK BROOK
As directed at the Regular Meeting of February 9, 1982. After dis-
cussion,
Trustee Rush moved - seconded by Trustee Philip . . .
VILLAGE OF OAK BROOK MINUTES -1- February 23, 1982
VILLAGE OF OAK BROOK MINUTES -2- February 23, 1982
SIN... / To adopt Ordinance No. G-317 as read by title.
Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Rush and Watson.
Nays: None
Absent: Trustee Listecki
President Cerne indicated approval of the motion. So ordered.
C. ORDINANCE NO. G-: AN ORDINANCE AMENDING SECTION 10-55(d)(5) OF THE
CODE OF ORDINANCES OF THE VILLAGE OF OAK BROOK_ CON_CE_RNING REGULATIONS
FOR THE CONTROL OF SOIL EROSION & SEDIMENTATI_ON & STORM WATER
MANAGEMENT
Tabled for review of the entire Ordinance at the Regular Meeting of
February 9, 1982.
Trustee Congreve moved - seconded by Trustee Philip . . .
To adopt the proposed Ordinance as read by title .
Discussion and explanation followed.
Trustee Imrie moved - seconded by Trustee Watson . .
To table to the next Regular Meeting of March 9, 1982.
Roll call vote: Ayes: Trustees Imrie, Rush, Watson and President Cerne.
Nays: Trustees Congreve and Philip.
Absent: Trustee Listecki
So ordered.
IV. FINANCIAL
A. Department of Revenue - Sales Tax Return
Tabled at the Regular Meeting of February 9, 1982.
Trustee Rush moved - seconded by Trustee Philip .
To table to the next Regular Meeting of March 9, 1982.
Voice vote: all in favor So ordered.
Absent: Trustee Listecki
B. Authorization to Purchase - Split Rail Fence
Trustee Philip moved - seconded by Trustee Rush
To authorize the purchase of a full truckload of fencing for the
Sports Core at a cost not to exceed $4,857.00 and waive the bidding
requirements due to the uniqueness of purchasing by truckload quantity
directly from the supplier.
Roll call vote: Ayes: Trustees Congreve, Imrie, Philip, Rush and Watson.
Nays: None
Absent: Trustee Listecki
President Cerne indicated approval of the motion. So ordered.
C. Authorization to Purchase - Golf Balls
Trustee Philip moved - seconded by Trustee Rush . . .
N1— To authorize the purchase of 500 dozen Spaulding Range Balls at a cost
not to exceed $2,950.00 and waive the bidding requirement due to the
uniqueness of this being the only Company able to supply a high
quality ball at the best price.
VILLAGE OF OAK BROOK MINUTES -2- February 23, 1982