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S-1182 - 01/09/2007 - LIBRARY - OrdinancesORDINANCE 2007- LY -EX1 -S -1182 AN ORDINANCE RE- ADOPTING THE EXHIBITS AND DISPLAYS POLICY FOR THE OAK BROOK PUBLIC LIBRARY WHEREAS, the Village of Oak Brook Public Library contains certain exhibit and display areas, and WHEREAS, the President and Board of Trustees passed Ordinance 2002- LY -EX1 -S -1024, "An Ordinance Adopting the Library Exhibits and Displays Policy ", on September 24, 2002, which same was last amended with the passage of Ordinance 2005-LY-EX1 -S-1 130 on June 28, 2005, and WHEREAS, the Director of the Library and the Library Commission have reviewed the attached "Exhibits and Displays Policy' (Policy), which governs exhibits and displays in the library, and WHEREAS, the Library Commission has approved the attached Policy, and has recommended that it be re- adopted with no amendments at this time by the Village President and Board of Trustees, WHEREAS, it is in the best interests of the Village of Oak Brook that the attached Policy be re- adopted NOW, THEREFORE, BE IT ORDAINED BY THE VILLAGE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS, as follows Section 1 That the provisions of the preamble are hereby adopted as though fully set forth herein Section 2 That the Oak Brook Public Library Exhibits and Displays Policy, a copy of which is labeled Exhibit A, attached hereto and incorporated herein, is hereby approved and re- adopted in its entirety Section 3 The Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law Section 4 All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed to the extent of the conflict Section 5 This ordinance` shall be in full force and effect from and after its passage, approval and publication as required by law APPROVED THIS 9th day of January, 2007 I Kevin Quinlan Village President Ordinance 2007-LY-EX1 -S-1 182 Library Exhibits and Displays Policy Page 2 of 2 PASSED THIS 9t" day of January, 2007 Ayes Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf Nays None Absent None ws vZ ,t. .v*^ ATTEST - / Village Clerk e �2"', � e_� IN l EXHIBIT A Oak Brook Public Library Exhibits and Displays Policy Purpose • To stimulate interest in books and reading; • To relate Library collections and services to community, national, and world affairs; • To provide space for local not - for - profit organizations which, by virtue of their purpose, promote the Library's goal of serving the educational, cultural, recreational and civic needs of the Oak Brook community; and • To provide space for individuals to display non - commercial exhibits of art works, handicrafts or collections which enhance the Library's role as a cultural agency in Oak Brook. Space availability • Two glass display cases in the Library Lobby • Wall space in the Library collections areas • Areas in and on book shelves and end caps • Community information bulletin board Display Case and Wall Exhibits Any public use of Library display cases or wall exhibit areas is a privilege and not a right. Display case exhibits and wall exhibits are accepted based on • Appropriateness to Library services and collections; • General community interest; • Timeliness of topic; • Suitability for exhibition in the display cases or on the Library walls; and • Availability of exhibition space. All displays are scheduled and supervised by Library staff. Art work to be displayed must be framed, mounted or otherwise prepared for hanging on available hooks. The only exception to this will be displays of children's works from Library activities or displays coordinated through local School or Park Districts. No modification of the Library building will be permitted for the installation of an exhibit. Prices of artwork may not be displayed in an exhibit. The artist may attach his /her name and a telephone number, but no sale information may be attached to artwork. Any and all sales must be handled by the artist. Library staff will not assist in any way. No exhibitor may place in the Library, any box, receptacle, or canister for the purpose of soliciting or accepting donations. The Library takes reasonable precautions to protect displays and exhibits. In the case of theft or damage, the Library may compensate the owners for stolen or damaged display materials and then only if such material is specifically identified on an inventory, including the dollar value per item, that the exhibitor provides to the Library Administration on or before the date the display is installed, and only to the extent that the Village of Oak Brook's insurance coverage will pay for the loss. Exhibitor's Responsibilities An individual or organization requesting the use of display space must return a completed Exhibit Request form. - The form must contain the full legal name of the individual or organization which is applying and /or sponsoring the applicant. Information must include the name and telephone number of an individual whom the Library may contact to notify the applicant of an available date for the display and to answer questions and receive comments regarding the display. Additionally, the requestor may state a preferred date for the exhibition and must include an itemized inventory including dollar value. Exhibit Request Forms are available from the Library's Administration Office. The Library makes every effort to accommodate the exhibitor's preferred exhibition dates, but will determine the date, time, location and manner in which material will be displayed. Exhibit decisions are based on consideration of the best interests of the Village. The Library is not responsible for insuring any exhibited- item or for damage to or lessening of value of the item while in the Library or during transit. The Library will not exhibit individual items that exceed $2,000 in value. The appraisal of value and maintenance of adequate insurance of displayed items is the sole responsibility of the exhibitor. Acceptance of an exhibit or display will include beginning and end dates of the exhibit or display. The Library Director will refuse any display or exhibit which does not fit the criteria listed above. Areas in and on Book Shelves and End Caps Areas in and on book shelves and end caps are reserved for Library displays only. Community Information Bulletin Board The community information bulletin board is located near the entrance to the Friends Meeting Room. All material posted must be pre- approved by the Library Administrative staff. Library programming information has first priority. Local cultural, service, not - for- profit or government organizations may submit materials for display. Service groups must be located within the Village of Oak Brook or verify that their membership is open to and includes residents of Oak Brook. Material advertising cultural events occurring in the Chicago area, but outside of Oak Brook, may be displayed when space is available. Material must be non - partisan and non - sectarian in nature. Material must be self - explanatory. Library staff will not be responsible for providing any additional information concerning an activity or event or the sponsoring organization. Material no larger than 8 Y2" x 11" is preferred for best space utilization. Larger materials may be displayed if space is available and will be removed to accommodate other materials as needed. Flyers may be displayed in multiple copies when space is available. A maximum of 25 flyers will be accepted. The Library will not store additional flyers. Material may be displayed for a maximum of four (4) weeks. Display of information on the Community Information Board does not imply Library sponsorship or endorsement. Any posting implying such sponsorship or support will not be displayed. Removal of Materials Community Bulletin Board Library staff maintains the community information board, book shelf and end cap displays. Material displayed on the community information board will be discarded at removal. No attempt will be made to return any community information board materials. Display Cases & Wall Exhibits _Exhibitors must remove their exhibit or display as scheduled. Exhibits and displays not removed as scheduled-will be removed by Library staff. The Library will not be responsible for the storage or condition of any exhibit or display left beyond the scheduled end date. Review of Policy This policy shall be reviewed biennially.