G-966 - 02/28/2012 - PURCHASING - OrdinancesORDINANCE 2012 -PG- CNTRCTS -G -966
AN ORDINANCE AMENDING SECTION 1 -7.4 OF THE OAK BROOK VILLAGE CODE
AMENDING THE PUBLICATION AND NOTICE REQUIREMENTS FOR
COMMODITIES, SERVICES AND CONSTRUCTION CONTRACTS
WHEREAS, pursuant to Section 8 -9 -1 of the Illinois Municipal Code, 65 ILCS 5/8 -9 -1, the Village
has the authority to enter into purchasing and public works contracts exceeding $20,000.00 with the
lowest responsible bidder after advertising for bids in a manner prescribed by ordinance; and
WHEREAS, Section 1 -7 -4 of the Village Code currently requires the Village to advertise for bid or
proposal requests in secular, English language, daily newspapers of general circulation ( "Newspapers ")
for at least 14 days before the Village receives bids or proposals; and
WHEREAS, advertising for bids and proposals in Newspapers is inefficient and costly; and
WHEREAS, the Village can advertise for bids and proposals on the Village's website in a more
efficient and less costly manner; and
WHEREAS, the Village Board has determined that it will serve and be in the best interests of the
Village to amend the Village Code pursuant to this Ordinance;
NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Ordinance as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Amendment to Section 1 -7-4. Section 1 -7-4, entitled "Commodities, Services
and Construction Contracts Exceeding Fifteen Thousand Dollars" of Chapter 7, entitled "Purchases and
Contracts ", of Title 1, entitled "Administration ", of the Village Code, shall be amended to read as follows:
"1 -7-4: COMMODITIES, SERVICES AND CONSTRUCTION CONTRACTS EXCEEDING
FIFTEEN THOUSAND DOLLARS:
B. Public Notice: Public notice of a bid /proposal request shall be published at least ten
(10) days in advance of the date announced for the receiving of bids /proposals on the
Village website. Additional announcements may also be placed in recognized
newspapers, trade journals and other publications. The public notice shall describe the
character of the proposed contract or agreement in sufficient detail to enable the
bidders /proposers thereon to know what their obligations will be, either in the
advertisement itself, or by reference to detailed bid /request for proposal packages on file
at the time of the public notice. Such advertisement shall also state the date, time and
place assigned for the opening of bids /proposals, and no bids /proposals shall be received
at any time subsequent to the time indicated in the announcement. The village manager
shall inform all parties that have received bid /proposal packages of any specification
changes or bid /proposal opening extensions by written addendum thereof via mail or fax
transmission as appropriate."
Ordinance 2012 -PG- CNTRCTS -G -966
Amending the Publication and Notice Requirements
For Commodities, Services and Construction Contracts
Page 2 of 2
Section 3: Severability. If any provision of this Ordinance or part thereof is held invalid by a
court of competent jurisdiction, the remaining provisions of this Ordinance shall remain in full force and
effect, and shall be interpreted, applied, and enforced so as to achieve, as near as may be, the purpose
and intent of this Ordinance to the greatest extent permitted by applicable law.
Section 4: Effective Date. This Ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
APPROVED THIS 28th day of February, 2012.
Gopal G. Lalmalani
Village President
PASSED THIS 28`" day of February, 2012.
Ayes: Trustees Aktipis, Manzo, Moy, Wolin, Yusuf and Zannis
None
ATTEST:
Charlotte K. Pruss
Village Clerk