Minutes - 10/29/2015 - Firefighter's Pension Fund BoardMINUTES OF A REGULAR MEETING OF THE BOARD OF TRUSTEES
OAK BROOK FIREFIGHTERS’ PENSION FUND
October 29, 2015
A regular meeting of the Board of Trustees of the Oak Brook Firefighters’ Pension Fund was held on Thursday,
October 29, 2015 at 9:00 a.m., at the Butler Government Center, Upper Level Conference Room located at 1200
Oak Brook Road, Oak Brook, IL 60523, pursuant to notice, to conduct regular business.
CALL TO ORDER: President Michael Erickson called the meeting to order at 9:00 a.m.
ROLL CALL:
Present: President Michael Erickson, Trustees Mark Fleishman, Timothy Schlindwein and George
Kouba
Absent: Trustee John Fagan
Also Present: Jason Paprocki, Village Finance Department; David Russell, Investment Performance Services,
LLC; Spencer Klein and Robert Thompson, MB Financial; Cheryl Kessler, Lauterbach &
Amen, LLP (L&A); Rick Reimer & Brian LaBardi, Reimer Dobrovolny & Karlson
PUBLIC COMMENT: There was no public comment.
Response to IDOI Compliance Audit – Summary of Findings: Moved up on the Agenda: Attorney Rick Reimer
discussed the DOI’s audit and proposed responses.
1. Treasurer is not signer on all accounts. Response: The MB Financial checking account requires the
Treasurer to be one of the signers. Mr. Reimer discussed possible responses and recommended a
Resolution where the Treasurer designates another Trustee to sign on his/her behalf. The Board
discussed options and directed Mr. Reimer to prepare a Resolution for approval at the next Board
meeting.
2. William Garrigan was overpaid a child benefit for a non-disabled child that turned 18 on 8/1/2011.
Response: The approved Minutes from the Fund’s Board meeting on April 29, 2015 included a Motion
containing options for Mr. Garrigan to repay the overpayment. Attorney Reimer will submit the Board
Minutes from the meeting on April 29, 2015.
3. Board records did not contain required occupational disease medical exams. Response: Attorney
Reimer’s recommended response is that the Village does a pre-employment medical screening and that
the Board has the ability to access those pre-employment exams. The Board will continue to rely on the
Village’s pre-employment exams as their baseline medical exams.
4. Incomplete Meeting Minutes. Response: Attorney Reimer recommends that the Board agree with the
DOI’s finding and respond that the Board will strive to comply in the future.
5. Annual DOI statement: One year not certified. Response: Attorney Reimer recommended that the
Board agree with the DOI’s finding and respond that the Board has been filing certifications.
A motion was made by Trustee Schlindwein and seconded by Trustee Erickson to authorize Attorney Reimer to
respond to the IDOI Compliance Audit as discussed. Motion carried unanimously by voice vote.
Rick Reimer and Brian LaBardi left the meeting at 9:30
APPROVAL OF THE PRIOR MEETING MINUTES: The minutes from the July 29, 2015 regular meeting
were reviewed by the Board. A motion was made by Trustee Kouba and seconded by Trustee Schlindwein to
approve the minutes as written. Motion carried unanimously by voice vote.
INVESTMENT REPORT: Quarterly Report - David Russell, Investment Performance Services, LLC:
Mr. Russell discussed and reviewed the investment report for the third quarter ending September 30, 2015. Mr.
Russell noted that the market has recovered significantly since September 30, 2015. As of 09/30/2015, the
ending market value was $23,390,725; the total fund net performance, excluding cash accounts, was -4.1% for
the quarter, -0.7% for one year, and 4.1% for three years. The benchmark performance was -3.3% for the
quarter, -0.2% for one year, and 4.7% for three years.
Oak Brook Firefighters’ Pension Fund
Minutes of Meeting – October 29, 2015
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Since inception, January 2010, the portfolio return was 5.6%, and the benchmark return was 7.0%. The asset
allocations were: Domestic Equity 23.4%, International Equity 13.1%, Fixed Income 42.3%, REIT Mutual
Funds 12.2%, Global Tactical Asset Allocation 8.4%, and total Cash 0.6%. Mr. Russell indicated that all
managers are in compliance and that rebalancing is not necessary at this time. A motion was made by Trustee
Schlindwein and seconded by Trustee Fleishman to accept the investment report as presented. Motion carried
unanimously by voice vote.
Review of recommended asset allocation change: David Russell provided a U.S. Large Cap Growth Equity
Search and Multi-Strategy World Bond Search. Mr. Russell discussed asset allocation options to increase the
equity allocation and/or bonds. Mr. Russell provided an extensive analysis of six equity managers and five
fixed income/bond managers.
The Board took a break at 10:51 am and reconvened at 10:56 am.
Discuss adding equity and high yield options for allocation: David Russell informed the Board that the current
asset allocation is 57.1% Equity and 42.9% Fixed Income. The Board discussed asset allocation adjustments.
A motion was made by Trustee Kouba and seconded by Trustee Schlindwein to redeem from the Westport Fund
(WPFRX) and reinvest the proceeds into the T. Rowe Price Institutional Large Cap Growth Fund (TRLGX) as
part of the large cap allocation. Motion carried unanimously by voice vote.
A motion was made by Trustee Kouba and seconded by Trustee Schlindwein to redeem from the Westport Fund
(WPFRX) and reinvest the proceeds into the Loomis Sayles Strategic Income N Fund (NEZNX) as part of the
bond allocation. Motion carried unanimously by voice vote.
A motion was made by Trustee Kouba and seconded by Trustee Fleishman to change the target asset allocation
to: 60% equity and 40% fixed income. Within the 60% equity allocation, the new target allocation to large cap
stocks is 15% and the target allocation to small cap and mid cap stocks is 10%. Within the 40% fixed income
allocation up to 30% of the total fund may be invested in investment grade corporate bonds and 5% is the new
target allocation for a multi-sector bond allocation. It was noted that while the target asset allocation is 60%
equity, the new multi-sector bond allocation is not entirely investment grade and is a mutual fund that will be
classified as “equity” under the Illinois Pension Code for compliance purposes. Motion carried unanimously by
voice vote.
Quarterly Report – MB Financial - Spencer Klein & Robert Thompson: Mr. Klein provided a Performance
Report as of September 30, 2015. Mr. Klein discussed a historical analysis as well as current economic
indicators. As of 9/30/15, the total fund market value was $9,885,876 with 96.76% in Fixed Income and 3.24%
in cash and equivalent. The net gains/losses and earned income totaled $67,150. Mr. Klein provided a Cash
Flow Analysis through September, 2016 and a discussion of same. Robert Thompson informed the Board that
MB Financial has entered into an agreement to acquire MSA Holdings, LLC.
Review Investment Policy: The Board directed David Russell to provide recommended revisions to the
investment policy for the next meeting.
TREASURER’S REPORT: Monthly Financial Report – Lauterbach & Amen, LLP: The Board reviewed the
financial report and Vendor Checks Report presented in the Board meeting packet. For the nine months ended
9/30/2015, the net position held in trust for pension benefits was $23,516,877.24. A motion was made by
Trustee Kouba and seconded by Trustee Schlindwein to accept the 09/30/2015 financial report as prepared by
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Minutes of Meeting – October 29, 2015
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L&A and to approve the Vendor disbursements for July, August and September, 2015, in the amount of
$123,288.17.
AYES: Trustees Fleishman, Schlindwein, Erickson and Kouba
NAYS: None
ABSENT: Trustee Fagan
COMMUNICATIONS OR REPORTS: Trustee Training Summary: The Board reviewed the trustee training
summary provided in the Board packet. Certificates were provided for today’s hour of continuing education
presented by Investment Performance Services.
Status of Annual Affidavits: Lauterbach & Amen reported six (6) pensioners did not return signed affidavits.
The Board directed Lauterbach & Amen to send second request letters to all pensioners who did not respond.
APPLICATIONS FOR RETIREMENT/DISABILITY/DEFERRED BENEFITS: None
APPLICATIONS FOR ADMISSIONS OR WITHDRAWALS FROM THE FUND: The Board
acknowledged receipt of an Application for Membership to the Pension Fund for Jeff Kushner. The date of hire
for Mr. Kushner is 7/8/15 with Tier II status. A motion was made by Trustee Erickson and seconded by Trustee
Fleishman to accept Jeff Kushner into the Oak Brook Firefighters’ Pension Fund. Motion carried unanimously
by voice vote.
OLD BUSINESS: Jennifer White – Annual Medical Evaluation: Tabled to next meeting.
NEW BUSINESS: Discuss/Approve Responses to RFP for Investment Consultant Services: The Board
received responses to their RFP for Investment Consultant Services from:
Lowery Asset Consultants
Graystone Consulting
Investment Performance Services, LLC
PNC
Cantu
Wells Fargo
Sawyer Falduto
The Board scheduled a Special meeting on Thursday, November 19, 2015 at 8:00 am to review and discuss the
responses to the RFPs.
Request for Tax Levy/Municipal Compliance Report: The Board reviewed the Municipal Compliance Report
prepared by Lauterbach & Amen, LLP. A motion was made by Trustee Erickson and seconded by Trustee
Schlindwein to approve the Municipal Compliance Report as presented. Motion carried unanimously by voice
vote.
Establish Regular Meeting Dates for 2016: The Board established the regular pension fund meeting dates for
2016 as follows: January 21, April 21, July 21 and October 20. All meetings will be held at 9:00 am at the
Butler Government Center, Upper Level Conference Room located at 1200 Oak Brook Road, Oak Brook, IL
60523.
The next regular meeting is scheduled for January 21, 2016 at 9:00 a.m. (8:00 a.m. for Trustee training).
CLOSED SESSION – There was no closed session.
Oak Brook Firefighters’ Pension Fund
Minutes of Meeting – October 29, 2015
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ATTORNEY’S REPORT: There was no Attorney’s Report.
ADJOURNMENT: A motion was made by Trustee Schlindwein and seconded by Trustee Kouba to adjourn
the meeting at 12:05 p.m. Motion carried by unanimous voice vote.
Respectfully submitted,
Michael Erickson, President Date Approved:______________________
Minutes prepared by Pension Services Administrator, Cheryl Kessler