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Minutes - 05/24/2016 - Board of Trustees VILLAGE OF OAK BROOK MINUTES Page 1 of 6 REGULAR MEETING OF MAY 24, 2016 MINUTES OF THE MAY 24, 2016 REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON JUNE 14, 2016 1. CALL TO ORDER The Regular Meeting of the Village Board of Trustees was called to order by President Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at 7:00 pm. The Pledge of Allegiance was given. 2. ROLL CALL Village Clerk Charlotte Pruss called the roll with the following persons PRESENT: President Gopal Lalmalani, Trustees Donald Adler, John Baar, Michael Manzo, Mark Moy, Edward Tiesenga ABSENT: Trustee Asif Yusuf (arrived at approximately 7:04 p.m.) IN ATTENDANCE: Village Manager Rick Ginex; Assistant Village Manager/Finance Director Sharon Dangles, Village Attorney Stewart Diamond; Development Services Director Bob Kallien; Information Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief Barry Liss; Public Works Director Doug Patchin, Golf Club Manager Sean Creed, Library Director Sue Madorin, Bath & Tennis Club Manager Chris Thompson 3. PRESIDENT’S OPENING COMMENTS President Lalmalani announced that he would be removing Item 9.A. from the agenda. He mentioned the passing of Trustee Baar’s mother and Public Works Director Patchin’s father. President Lalmalani remarked about the Sears Auto Center Grand Re-Opening last week and Trustee Tiesenga discussed the event. A. Illinois Association of Chiefs of Police Presents Outstanding Citizen of the Year Award to Residents Mr. Russ and Mrs. Carol Strahan Police Chief Kruger and Crystal Lake Police Chief Jim Black presented the awards to Mr. & Mrs. Russ Strahan. President Lalmalani mentioned the Franklin M. Kreml Leadership Award from the Northwestern University Center for Public Safety, and Police Chief Kruger presented the award to Sergeant Jason Wood. VILLAGE OF OAK BROOK MINUTES Page 2 of 6 REGULAR MEETING OF MAY 24, 2016 4. RESIDENT/VISITOR COMMENTS Mr. Richard Allison congratulated the Strahans on receiving the Outstanding Citizen awards. 5. APPROVAL OF MINUTES A. Regular Board of Trustees Meeting of May 10, 2016 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Minutes of the Regular Meeting of May 10, 2016. VOICE VOTE: Motion carried. 6. CONSENT AGENDA All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion. There will be no separate discussion of these items unless a Board member so requests, in which event, the item will be removed from the Consent Agenda and considered as the first item after approval of the Consent Agenda. A. Accounts Payable for Period Ending May 19, 2016 - $747,594.08 Significant Items included in Above: 1) Rathje Woodward, LLC - Legal Services - April, 2016 - $3,333.33 (FY16 – YTD - $16,633.32) TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2016- YTD - $67,161.07 2) DuPage Water Commission – April 2016 - $355,762.05 B. Approval of Payroll for Pay Period Ending May 7 2016 - $804,689.35 C. Authorization to Seek Bids or Proposals or Negotiate Contracts 1) Design Services 2017 Street Improvement Project – Request for Qualifications D. Ordinances & Resolutions 1) RESOLUTION 2016-AG-EX1-R-1570, A Resolution Approving and Authorizing the Execution of a Janitorial Services Agreement By and Between the Village of Oak Brook and Perfect Cleaning Service Corporation 2) RESOLUTION 2016-TELECOM-AG-R-1568, A Resolution Approving and Authorizing the Execution of Agreements for Telephone Services 3) ORDINANCE 2016- LC-AL-G-1077, An Ordinance Amending Title 4, Chapter 1, Section 8A of the Village Code of the Village of Oak Brook, Illinois Relative to VILLAGE OF OAK BROOK MINUTES Page 3 of 6 REGULAR MEETING OF MAY 24, 2016 the Number of Authorized Liquor Licenses (Starbucks) E. Village of Oak Brook – Monthly Financial Report – April 2016 Motion by Trustee Baar, seconded by Trustee Manzo, to approve the Consent Agenda with the exception of Items 6.D.1., and authorize expenditures as presented. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried. 7. ITEMS REMOVED FROM THE CONSENT AGENDA 6.D.1) RESOLUTION 2016-AG-EX1-R-1570, A Resolution Approving and Authorizing the Execution of a Janitorial Services Agreement By and Between the Village of Oak Brook and Perfect Cleaning Service Corporation Motion by Trustee Adler, seconded by Trustee Tiesenga, to approve this item. Trustee Adler discussed this item and Public Works Director Patchin explained the interview process and reasoning for the selection. Trustee Adler discussed potentially combining with another entity for janitorial services. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried. 8. BOARD & COMMISSION RECOMMENDATIONS A. Weselak – 31 Baybrook Lane – Variation – Side Yard Setback Motion by Trustee Moy, seconded by Trustee Baar, that the Village Board concur with the recommendation from the Zoning Board of Appeals approving the variation to Section 13-6B-3F.2 to the side yard setback for the property located at 31 Baybrook Lane in order to construct an addition, subject to the following conditions: 1) The proposed development shall be constructed in substantial conformance to the approved plans as submitted. 2) Add the condition “Notwithstanding the attached exhibits, the applicant shall meet all Village Ordinance requirements at the time of building permit application except as specifically varied or waived.” and 3) Adoption of an Ordinance necessary to grant the requested Variation which Ordinance the Village Attorney shall by this motion be directed to prepare for VILLAGE OF OAK BROOK MINUTES Page 4 of 6 REGULAR MEETING OF MAY 24, 2016 consideration at the June 14, 2016 Board of Trustees meeting. Trustee Moy stated that this was unanimously approved by the Zoning Board and the Ginger Creek Home Owners Association, as well as the neighbors recommended approval of this variation. Development Services Director Kallien explained the location, etc. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried. 9. UNFINISHED BUSINESS A. Fire Department Vehicle Replacement and Disposal Discussion – This item was removed at the beginning of the meeting. 10. ACTIVE BUSINESS A. Ordinances & Resolutions 1) RESOLUTION 2016-PL-IS -R-1569, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Insurance Benefits for Employees Motion by Trustee Moy, seconded by Trustee Manzo, to approve Resolution 2016-PL- IS-R-1569, A Resolution Approving the Waiver of Competitive Bidding and Authorizing the Purchase of Insurance Benefits for Employees and direct staff to execute Agreements after receiving final attorney review with BlueCross BlueShield (BC/BS) of Illinois for Group Health Insurance Coverage, Third Party Administrator (TPA) Service, and Stop Loss Insurance for the Plan Year starting July 1, 2016 through June 30, 2017; and to further approve the staff recommendation and direct staff to execute an Agreement after receiving final attorney review with Lincoln Financial for the Plan Year starting July 1, 2016 through June 30, 2017. Village Manager Ginex requested some clarification and consensus regarding the tier plan. Discussion ensued regarding this, the Park District being on the same Plan, cooperative plans with other entities. Consensus was obtained regarding a four tier plan. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 - None Abstain: 0 - None Absent: 0 - None Motion carried. 11. INFORMATION & UPDATES VILLAGE OF OAK BROOK MINUTES Page 5 of 6 REGULAR MEETING OF MAY 24, 2016 A. Village Manager Village Manager Ginex stated that there will be a conference call with Eligo Energy to discuss the contract and options. B. Village Clerk Village Clerk Pruss had nothing to report. C. Trustees Trustee Yusuf expressed condolences to Trustee Baar and congratulations to all graduates. Trustee Adler also expressed condolences to Trustee Baar. He commented on the Eligo letter. Discussion ensued. Trustee Adler also mentioned the golf course food service management issue and someone with whom he had connected regarding same. Trustee Moy also expressed condolences to Trustee Baar and also congratulated all graduates. Trustee Baar thanked everyone for their kind words, expressed condolences to Public Works Director Patchin, and congratulated Mr. & Mrs. Strahan and Sergeant Wood on receipt of their awards. Trustee Manzo expressed condolences to both Trustee Baar and Public Works Director Patchin. He thanked the members of the Legal Committee and also remarked on the sports core discussions. Trustee Tiesenga remarked on the article about legal fees and expressed condolences to both Trustee Baar and Public Works Director Patchin. Trustee Tiesenga commented on the upcoming protest rally of the quick service workers’ union. D. Village Attorney Village Attorney Diamond had nothing to report. E. Village President Information Technology Director Fox reminded residents that they can stay informed and report a concern through the website. Police Chief Kruger discussed that five months of planning and training have gone into assuring the safety and rights of residents and businesses during the protest rally. VILLAGE OF OAK BROOK MINUTES Page 6 of 6 REGULAR MEETING OF MAY 24, 2016 ATTEST: /s/Charlotte K. Pruss Charlotte K. Pruss Village Clerk President Lalmalani and Attorney Diamond discussed the protest rally. Public Works Director Patchin thanked everyone for their prayers and kind comments. Golf Club Manager Creed thanked the Board for the comments about the Sports Core. Fire Chief Liss discussed that the Fire Department will be present at the protest events to maintain EMS and fire protection. He talked about the new toll way billing systems and reported that the receipts have more than doubled since its utilization. Development Services Director Kallien stated that the signage is going up on the new cinema building per the approval from the Board. 12. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully closed under this act, (2) setting of a price for sale or lease of property, and (3) appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, pursuant to sections 2(c)(21), 2(c)(6), and 2(c)(1) of the Illinois Open meetings Act, respectively Motion by Trustee Baar, seconded by Trustee Manzo, to adjourn to closed session at 8:08 p.m. ROLL CALL VOTE: Ayes: 6 – Trustees Adler, Baar, Manzo, Moy, Tiesenga, Yusuf Nays: 0 – None Abstain: 0 – None Absent: 0 – None Motion carried. 13. ADJOURNMENT Motion by Trustee Yusuf, seconded by Trustee Tiesenga, to adjourn the Regular Meeting of the Board of Trustees at 10:01 p.m. VOICE VOTE: Motion carried.