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S-995 - 06/26/2001 - LIBRARY - OrdinancesORDINANCE 2001- LY -EX1 -S -995 AN ORDINANCE ADOPTING THE THIRD COMPREHENSIVE AMENDME TO THE COLLECTION MANAGEMENT POLICY FOR THE OAK BROOK FREE PUBLIC LIBRARY WHEREAS, on September 12, 1995, the Village Board passed an Ordinance S -830 entitled, "An Ordinance Adopting a Collection Management Policy Regarding the Disposal of Library Collection Materials for the Oak Brook Free Public Library"; and WHEREAS, the collection management policy should be reviewed every two years in accordance with the standards in Serving Our Public and the guidelines in the policy itself; and WHEREAS, on November 11, 1997, and two years later, on August 24, 1999, the Village Board passed Ordinance S -888 and Ordinance S -949, respectively, which ordinances adopted comprehensive amendments to the Collection Management Policy for the Oak Brook Free Public Library"; and WHEREAS, the attached Third Comprehensive Amendment to the Collection Management Policy has been reviewed and adopted by the Oak Brook Library Commission and approved by the Library Administrator; Administrator; and WHEREAS, it is in the best interests of the Village of Oak Brook that the attached Third Comprehensive Amendment to the Collection Management Policy be adopted. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows: Section 1: That the provisions of the preamble hereinabove set forth are hereby adopted as though fully set forth herein Section 2: That the Third Comprehensive Amendment to the Oak Brook Free Public Library Collection Management Policy, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its entirety and supersedes all prior editions of the Collection Management Policy. Section 3. That the Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law I Section 4• That this ordinance shall be in full force and effect from and after passage a approval pursuant to law Section 5. That all ordinances or parts thereof in conflict with the provisions of this ord and the same are hereby repealed to the extent of such conflict PASSED THIS 26th day of June , 2001. nce be Ordinance 2001- LY- EX1 -S- 99 Adopting the Third Amendmen to the Collection Management Policy, Page 2 Ayes: Trustees Butler, Craig, Korin and Savino Nays: iNane Absent: Trustees Caleel and Miologos Abstain: None APPROVED THIS 26th day of June , 2001. Village President ry y a do Approved as to Form. v� Village Attorney Published 6 -28 -2001 Date Not Published I \ADMIN \SSCHMIDT\WORDDOC \ORD \LIBRARY doc Pamphlet form Pager OAK BROOK FREE PUBLIC LIBRARY COLLECTION MANAGEMENT POLICY I. Statement of Purpose This Collection Management Policy is adopted by the Library Commission and app by the Village of Oak Brook Board of Trustees to offer guidelines to the Library Di and in turn, to all Library staff responsible for collection management activities Oak Brook Public Library and to have these criteria readily available for examination II. Definitions A. Collection - 1) The works, in all formats, constituting the holdings of the Oak Brook Public Library 2) The works constituting any identifiable set of holdings, e.g. the travel collection, the fiction collection, the video collection B. Collection management - The act or process of building, accessing, caring for and removing materials from the library's holdings. C. Independent learner level - The collection is maintained at appropriate level to fulfill most general user needs. For example, g( gardening materials will be collected, but horticultural research mat will not This collection level extends to fiction, as well. A large self of mysteries will be built and maintained, but not every mystery publi or even, every mystery published in one year will be collected. D. Interlibrary Loan - The process of acquiring materials from other libraries. Interlibrary loan is a library to library loan. The responsibility for the user's handling and return of the material remains with the user's home library. The borrowing library takes full responsibility for material acquired through the interlibrary loan E. Research level - Comprehensive building of collections whet attempt is made to collect all recorded knowledge on a given subject within predetermined parameters, such as all passenger lists from Elli Island, all American novels published during the Great Depression, al eighteenth century manuscripts on astronomy, etc F. Selection - The process of reviewing materials presented in OBPL- approved tools and determining to add them to the Library's collection G. Weed - Remove from the collection and the collection databases, deselect roved -ector it the )ublic in neral E)rials ,ction ;hed, an III. Criteria for Selection The Oak Brook Public Library seeks to select, organize, preserve and make available those materials, print and nonprint, which satisfy the informational, educaitional, recreational, social and personal needs of its community. As more materials are published /produced annually than can be economically or practically added to the library's collections, collection managers at the Oak Brook Public Library must be selective and strive toward excellence in collection management. Favorable reviews from reputable sources are used by selectors to support the purchase of materials for addition to the Library collections. (See Appendix A: Source list.) Additionally, the following factors will be taken into account when selecting materials. • Expressed or anticipated needs within the community; • Individual merit of the work, based on the following criteria: 1 The authority and reputation of the author /performer /producer of the work; 2. The scope of the work, its purpose and intended audience, timeliness, accuracy, coverage and date of publication, 3. The work's significance relative to other works on the subject and to other materials in the collection; 4 The quality and suitability of the format for library use; 5. Popular demand; and 6. Price • As a member of the DuPage Library System, the Library recognizes the resources of other libraries in the system and throughout the interlibrary loan network as a viable source of materials to meet certain patron requests. The Library also recognizes its membership obligation to serve as the primary public library for Oak Brook residents and nonresident Oak Brook card holders and to develop and manage its collection in a manner suitable to the reciprocity agreement with other libraries in the Illinois Library System network. • Special attempts shall be made to acquire materials listed in standard bibliographies, indexes and in the SLS Core Collection List. (Note: Through a DuPage i ibrary System contract, Oak Brook Public Library receives specialized reference services through Suburban Library System [SLS] Reference Service.) • Needs and interests of civic groups, business and cultural organizations and cooperative programs in the community are considered in the selection of materials. • Attempts are made to include materials which represent various religious, political and social points of view. • Selection consideration will be given to the work as a whole No work shall be excluded because of specific passages or pieces taken out of context. IV. Responsibility for Selection Ultimate responsibility for the selection of library materials and management of the Oak Brook Library collections rests with the Library Director The Library Director operates the Library under the direction of the Village Manager and by the authority and within the policies adopted by the Village of Oak Brook Board of Trustees. 2 Collection management responsibility is shared in its execution by professional staff as assigned by the Library Director The Library Director is accountable to the Village Manager, the Board and the public for actual selections made by the staff, and therefore, has the right to reject or recommend any materials contrary to the recommendations of the staff. V. Collection Management A. Formats In 2001 the Oak Brook Public Library (OBPL) (holds information and /or recreational literature in the following formats: Books (hardcover and paperback monographs), serials (books, periodicals, newspapers, microforms), audiocassettes, CDs, electronically- accessed sources including Internet and lother online services, videocassettes and DVDs, and vertical file materials (including selected local and county government documents). Books Hardbacks and paperbacks are the book formats generally collected by OBPL. Pop -up books and other specialty formats are avoided. Paperbacks are purchased when the information contained or the leisure reading value is expected to be important or in demand for a short period of time, when hardback cost is prohibitive or when a hardback format is unavailable. Donated books are added to the collection according to selection criteria established in this policy. Serials Serials held in the OBPL collection are in book, periodical, newspaper, CD, microform and electronic formats. Serials are collected to provide current topical information; to supplement and enhance the total collection; to provide recreational reading and for the use of the professional staff. Local, financial and selected mayor U S. newspapers are collected. Audiocassettes and Books on CD Spoken word (fiction and nonfiction), instructional and music audiocassettes are included in the collection. CDs This collection includes audio, video and multimedia compact discs Internet and Commercial Online Resources Internet access is available to Library users who have registered with the Library. The Library has access to various commercial online resources. Those for which the Library pays a flat fee are made available to the public, as feasible. Those paid through connect time and /or number of hits viewed, etc , are available to trained staff only and are used at staff discretion Videocassettes and DVDs The Oak Brook Public Library collects how -to, feature films and children's videos travel, classic, fine arts, consumer, 3 Vertical File The vertical file focuses on local and historical information and is maintained to provide easy access to information difficult to find in other formats. B. New Formats The Village of Oak Brook Board of Trustees recognizes the changing technology options for the delivery of information and recreational literature. OBPL will collect and /or access information and recreational literature using the most appropriate formats. While some materials will be collected in book form on a general coverage level, inquirers will be able to seek or request research level information through other formats (e.g. Internet, etc.) New formats are added to OBPL's collection when. 1. They have developed to the point of proven value for information delivery; 2. OBPL can afford them; 3. OBPL has the hardware to access them, and 4. OBPL has the professionally- trained staff necessary to assist users adequately. C. Duplicates and Replacements Generally, one copy of a work per format is collected. A single title in two formats (e.g., book and audiocassette) its not considered duplicative. Bestsellers, plays and novels used frequently in reading groups or school assignments, and other high demand materials may be purchased or leased in multiple copies. Budget constraints and expected durability of a title in American literature may force a cap on the number of copies which will be added to the collection. Duplicates will be removed when demand ceases in order to free shelf space for other materials. Materials which are worn out or missing from the collection will be considered for replacement if: 1. Demand requires replacement; 2. The title is part of the core collection according to Illinois standards for public libraries or other standard bibliographies, 3. The title is of particular significance to the OBPL service population (generally, local documents), and 4 The title is still in print and readily available The Library staff does not attempt to locate out -of -print materials through dealers or search services D. Special Collections Currently, OBPL makes a special effort to collect and microfilm the Oak Brook edition of the Doings newspaper. The Oak Brook Library Association began this project for the Village by financing the microfilming of the newspapers from 1980 through 1990. OBPL continues this local record. The Oak Brook edition is not microfilmed by the Doings. E. Gifts The Library Director reserves the right to accept or decline gifts of materials Responsibility for appraisals and evaluations of donated materials belongs to the donor Oak Brook Public Library will supply only an acknowledgment that a gift was accepted. Once accepted, gift matenais become the sole property of the Library. The addition or disposition of the materials shall be made according to the criteria set forth in this Collection Management Policy F. Weeding Weeding the collection is an ongoing process In addition, a schedule for a comprehensive review of each section is included in the retention and weeding section of each subject area 4 G. Collection Evaluation and Maintenance The OBPL collection is organized according to the Dewey Decimal Classification system and alpha- numeric codes for easy access. Collection evaluation and maintenance policy is outlined here according to the organization system used by OBPL. (Vote: When lack of space requires the removal of materials still useful to the collection, the Library places those materials in retrievable storage Subject Areas General Reference (000 -999) Definition: A collection of noncirculating materials selected to provide factual information within the entire range of human knowledge. Influencing factors and selection plan: Typical residents of the Village of Oak Brook have above average educational levels and are employed in professional or managerial positions. Information needs are often sophisticated and complex. The mission statement adopted in the General Policy (Village of Oak Brook Board of Trustees, August 9, 1994, latest revision, July 1998) requires the development of a reference collection containing high - quality, accurate and up -to -date material able to fulfill the majority of the information needs of OBPL's service population. Special emphasis is placed on literary and historical criticism required by high school and college students; medical, legal and consumer information at an independent learner level,; business and financial information for the local business community and a well - rounded general collection for other subjects Retention and weeding: This collection is examined annually to determin accuracy and timeliness. New editions of annual publications will replace older ed upon receipt and processing. Some annual editions may be replaced only every b three years if edition changes are not substantial. Encyclopedias may be kel several years but at least one multivolume encyclopedia title should be three yeas or less at all times. Dictionaries and atlases may be up to five years old before edition is required unless a major change requires out -of -cycle updates Generalities (000) Definition: This portion of the circulating collection includes encyclopedias directories, Library Science materials, computer history and hardware, and material classified elsewhere (generalities). its tions �o or t for s old new and s not Influencing factors and selection plan: Encyclopedias are placed in the circulating collection after being removed from the reference collection The Library Science collection is developed primarily for the professional growth of the staff, but is available to any interested users Computer materials are selected at a level to satisfy patron requests. Other materials in this area reflect development at an independent learner level Retention and weeding: Materials in this section of historical or classical value are kept as long as they are in good condition. Encyclopedias are weeded when the next edition of a particular title is rotated out of the reference collection Computer hardware materials may become outdated quickly and will be weeded from the collection as Isoon as they are obsolete This section will be examined in total every three years beginning in 1996 Philosophy (100) Definition: Eastern and Western philosophy, psychology, parapsychology and occultism are the main emphasis of this collection area. i Influencing factors and selection plan: The Oak Brook Public Library provides materials representing virtually all major fields of study. Selectors recognize the ethnic and cultural diversity of our community and seek to offer philosophical works reflecting this diversity. The major schools of psychology are represented. Standard reviewing tools and authoritative reviews from specialized journals are used for selection. Parapsychology and occultism fluctuate in popularity among library users. Popular demand heavily influences development in these areas. Retention and weeding: Materials of historical value in this category will be kept as long as they are in good condition. Titles obtained due to popular demand without historical significance are weeded from the collection when popularity diminishes. The entire section is examined every three years beginning in 1997. Religion (200) Definition: History of religions, sacred texts of many of the world's religions and popular spiritual literature make up this portion of the collection. Influencing factors and selection plan: The Oak Brook Public Library seeks to facilitate understanding of diverse religious beliefs. As an educational institution, it is important that the Library offers a full range of history of religion materials and the sacred texts of the mayor religions of the world (English language). Selected materials should offer accurate information and not foster intolerance. Retention and weeding: Works on the history of religion are kept as long as they are considered accurate and significant by reviewing tools and standard bibliographies. Current versions of sacred texts (in English) are kept; historically significant versions are kept as long as space allows (e g., KJV and NRSV Bibles). Popular spiritual literature is kept* 1) if circulation statistics show use, 2) the author remains significant in his/her field; or 3) the title gains historical significance This section requires complete evaluation every three years beginning in 1996. Social Sciences (300) Definition: The social sciences is a diverse collection area including sociology, immigration, ethnic studies, citizenship, political science, law, crime, criminal justice, social welfare, social pathology, some aspects of business, education, folklore, holiday customs and etiquette Influencing factors and selection plan: The Dewey 300s is an actively published area and heavily used by students and the general public Social issues of immediate concern and works of enduring value dominate selection for the area This area needs current materials on test preparation (e.g., SAT, GMAT, citizenship), medical serf ices (nursing homes, drug rehabilitation programs) as well as information at the independent learner level on diverse subjects such as United States law and world folklore. No Retention and weeding: Historically significant works and classical collections will be retained as long as they are in good condition. Due to the vast amount of material published in this section, it must be weeded frequently: 1) to eliminate materials no longer accurate or of particular social importance and 2) to provide space for new materials. The 300 section will be reviewed every three years beginning in 1995. Languages (400) Definition: This collection area includes English dictionaries, grammar and usage, English as a second language materials; foreign language dictionaries and learning tools. Influencing factors and selection plan: The Oak Brook community embraces a broad language diversity among residents for whom English is a second language al id for middle and high school students. OBPL seeks to offer materials to assist in English language knowledge and usage as well as dictionaries and learning tools for languages represented in the community. Retention and weeding: Materials will be retained as long as interest in a particular language is demonstrated. Materials will be weeded when worn out or outdated regarding current language usage or teaching methods The 400s will be evaluated every five years beginning in 1997. Pure Sciences (500) Definition: Mathematics, biology, chemistry, physics, life sciences and science fair materials make up this Dewey collection area. Influencing factors and selection plan: The Library recognizes the need to acquire current and authoritative materials in the area of the pure sciences. High school and undergraduate students and independent learners make up the expected audience, however, the library will attempt to serve the science professionals in the community through reference service, noting sources used repeatedly and purchase, as possible, those used most frequently. Textbooks will be added only when it is determined that these are the best source of information on a subject affordable for OBPL. Retention and weeding: The pure sciences require careful evaluation as some materials are solid basics which seldom change and other areas change rapidly, both in factual information and in approaches to study and use Materials will be kept as long as they are considered accurate by established bibliographies and are in good condition. Circulation statistics are a secondary retention measure The 500s will be evaluated every four years beginning in 1996. Science and Technology (600) Definition: This large collection area is heavily -used and includes general and specialized health information, cookbooks, parenting, gardening, animal care, automotive and household care, managerial science, resumes and fob hunting 7 Influencing factors and selection plan: Local interest plays an important selection of the 600s. The 600s require regular updating to be responsive to s and societal developments and theories which are of interest to the community. art in �ntific Retention and weeding: As local interest is a major influencing factor in selection it is also a major factor in retention. When interest wanes in an area, the collection will be weeded of excess materials. A small collection will be kept in each area of the 600s to assist the casual inquirer regardless of popularity (e.g., a few vegetable gardening materials will be kept even though flower gardening is much more in demand). The 600's will be evaluated every three years beginning in 1997. Arts (700) Definition: Fine arts, including theater, art and music as well as antiques, collectibles, handicrafts, decorative arts and sports make up this collection area. Influencing factors and selection plan: The 700s are generally used for entertainment, recreational and personal development purposes. Popular demand influences selection. Materials purchased are examined for quality of the art involved. High- quality photographs and reproductions are sought in art materials; fine quality recordings of music are purchased as well, following the standard criteria for selection. Retention and weeding: Materials are kept as long as they are in good repair Currency is important in areas such as sports and collectibles. Many of the fine arts materials are timeless and condition is the determining factor in retention and weeding This section will be evaluated every four years beginning in 1997. Literature (800) Definition: Literary history and criticism, plays, poetry, anthologies, style manuals, foreign language literature and English translations of foreign language literature are included in the 800s. Influencing factors and selection plan: Emphasis is given to English language materials, but a sampling of foreign language literature in languages most freq i ently studied in high school is sought. Other languages will be considered by public demand. This collection is developed for high school and undergraduate students and independent learners Poetry books, while generally not heavily- circulated, are frequently used for specific poems and will be selected to assist in such searches Materials indexed in the various search instruments will be preferred In -depth research will be supported through interlibrary loan Retention and weeding: Materials will be retained as long as they are in (good condition and have either classical or popular value Poetry materials will be discarded only when condition prevents keeping them The literature collection will be evaluated in 1996 and every four years thereafter Geography and History (900) Definition: This broad collection area includes atlases and geography materials, travel guides, individual and collective biographies, American and world history Influencing factors and selection plan: OBPL recognizes the breadth and deIpth of knowledge assigned to the 900s and attempts to provide a well- rounded collection capable of satisfying an independent learner level of interest. Areas of particular interest where greater depth is sought include Oak Brook, DuPage County, Illinois and United States history, travel information and popular biographies. Additional in -depth research will be supplemented by interlibrary loan. Retention and weeding: Materials in the 900s vary in their retention schedule. Travel information needs to be very current while some older history titles are irreplaceable classics. Travel and biographies will be evaluated every two years beginning in 1995 and all other 900s will be evaluated every seven years beginning in 1996. Fiction Definition: The fiction collection consists of popular and classical fiction in English. Translations of foreign language novels which have become part of English language recreational literature may be added to this collection, also. Influencing factors and selection plan: Works of fiction are purchased which 'serve as pleasure reading, educational tools or to enrich human understanding. Popular works which satisfy the need for recreational reading spanning the broad range of interests, purposes and reading skills are purchased. The applicable selection standards as listed in Criteria for Selection (Section III of this policy) are followed Additional influencing factors unique to fiction selection also apply as follows: Titles are selected to satisfy reader demand and to balance the collection with regard to types and styles of literature and subjects treated. Multiple copies of high demand titles may be purchased or rented. A basic collection of standard and classic novels is maintained. Titles are judged on individual merit. No attempt is made to collect the complete works of an author. Retention and weeding: Every attempt will be made to provide a well- rounded fiction collection with bestsellers and older titles of accepted literary or popular value. Sta 1 dard bibliographies and local circulation statistics are used to test the durability of fiction titles Materials are weeded when worn out or no longer deemed valuable to the collection The entire fiction collection will be evaluated every five years beginning in 1995 Young Adult (YA) Fiction Definition: Fiction specifically aimed at the junior high and high school audience and classic works frequently used in academic assignments or for recreational reading. Influencing factors and selection plan: Local junior high, high school and college preparation reading lists and standard YA reviews are used for selection. Also, materials are purchased in response to student demand for specific authors or titles Retention and weeding: YA fiction must be responsive to student needs and must be evaluated every two years beginning in 1995 9 Juvenile Reference Definition: This noncirculating collection is developed to provide factual information regarding subjects of particular interest and on an intellectual level appropriate for young people through eighth grade. Influencing factors and selection plan: Homework subjects are tracked to determine the types of reference material appropriate to the local population. Reviews and recommendations from professional Youth Services organizations are used to evaluate and select materials. Retention and weeding: Materials must be timely and accurate. This collection is examined annually. Retention and weeding guidelines are the same as listed for the General Reference collection. Juvenile Nonfiction Definition: The juvenile nonfiction collection is developed and maintained to address the educational and informational needs of children through eighth grade and to support the needs of teachers of students in this age range. Influencing factors and selection plan: Units and subjects taught in local schools as well as personal requests influence selection The collection attempts to cover areas of interest at the intellectual level of the juvenile user. Retention and weeding: Materials are kept as long as they are in good condition and contain accurate information. The Dewey classifications are the same in the juI v enile and general collections. The variations in retention and weeding schedules are the same as listed for the General Nonfiction and are not itemized here. Juvenile Fiction Definition: The juvenile fiction collection is divided into three groups. picture books (JE), easy readers (E), and materials geared to the grade level reader in interest and ability through eighth grade (J). Influencing factors and selection plan: Major influencing factors in this area include award - winning (Newbery, Caldecott, Caudill, etc.) titles, works of fiction which s l pport elementary and middle school curricula and popular fiction. Standard youth collection reviewing tools are used (Appendix A) for selection. Balance is sought between the best in children's literature and popular titles and series Retention and weeding: Classical and award - winning titles will be kept as long as they are in good condition and have appeal to some readers Replacements will be provided whenever possible for worn out classical titles Popular materials are kept as long as there is demand The JE and E collections are evaluated every three years beginning in 1997 and the J collection, every three years beginning in 1998 H. Disposal of Materials Removal of materials of limited usefulness is essential to establishing and maintaining the quality of the collection The Librarians are responsible for weeding the areas of the collection for which they select Weeding) takes 10 time, skill and a thorough knowledge of the materials and their possible future value. Upon completing the decision- making process involved in weeding, it is necessary to dispose of the materials. OBPL is governed by the Village Library Act (75 ILCS 40). This statute does not address disposal of materials. For the purpose of providing an expeditious) and responsible procedure for the disposal of library collection materials the Village of Oak Brook Board of Trustees adopted 75 ILCS 5/4 -16 "Sale or disposition of real or personal property" from the Local Library Act (75 ILCS 5) in the Illinois Compiled Statutes. This statute states: "Personal property having a unit value of $1,000 or less may be disposed of as the board may determine." Books and other collection materials are personal property almost always with a unit value of less than $1,000. As adopted by the Village of Oak Brook Board of Trustees, the disposal procedure for library collection materials falling into this category is: 1. The Library Director or his /her designees determine by condition and content if an item may be sold or donated. 2. Discard items unfit for sale or donation. 3. Donate selected items through DuPage Library System recycling program when possible 4 Give the Friends of the Oak Brook Library (the Friends) title to the remaining materials for their annual used book sale. Proceeds from those sales are used for materials or equipment for the Oak Brook Public Library. 5. The Friends will donate remaining materials to other not - for - profit or charitable organizations 6 Discard any remaining materials 7 Include the number of withdrawals in each Library statistical report presented to the Board of Trustees. Equipment and furnishings continue to be disposed of through the process that applies to all other departments of Village government VI. Intellectual Freedom, Censorship and Request for Reconsideration of a Work Ideas and knowledge are among the most powerful of human forces and are essential for continual improvement for the individual and for society as a whole. They ma;y be learned and developed through various media and genre The Oak Brook Public Library seeks to serve all people in its service area by making access to ideas and knowledge equally and impartially available to the best of its ability through print and non print media Toward this end, the Library seeks to purchase and retain the best and i ost useful material to fulfill its goals. The addition of material to the Library collection does not indicate an endorsement of any idea, theory or policy contained therein The Oak Brook Public Library subscribes to the Library Bill of Rights, the Freedom to Read statement and the Freedom to View statement (attached as Appendixes B, C and D) as presented by the American Library Association 11 The Oak Brook Public Library recognizes that individuals may at times have complaints regarding materials added to the collection or lacking from the collection. Individuals having complaints regarding materials in the collection may complete the "Request for Reconsideration of Library Materials" form (Appendix E) and give it to a Library staff person. The Library Director will provide reviews and selection logic used to support the criteria for selection along with the "Request for Reconsideration" for the examination of the Library Commission. The Director and Commissioners will discuss the reconsideration request at the next regularly scheduled Commission meeting.) The requester will be invited to this meeting and offered time to present his /her objections. The Library Commission will determine the disposition of the challenged material by a majority vote of members present. No challenged item will be removed from ' the collection before the Library Commission takes action on the request. The Village Manager and the Village Board of Trustees will be informed of any "Request for Reconsideration" and may participate in the Commission discussion. An anonymous "Request for Reconsideration" will cause no action Request for purchase may be made at any service desk A request does not constitute an order to buy an item, but alerts the selector for that area of the user's interest. The selector will seek reviews and make a purchasing decision based on the Oak Brook Public Library's criteria for selection set forth in this policy Anonymous requests for purchases will not be considered. A Library user's requests and borrowing record will be kept confidential in accordance with the Library Records Confidentiality Act (75 ILCS 70). VI1. Review of Collection Management Policy This policy will be reviewed and /or revised biennially in consultation with the Library Commission. This policy and all subsequent revisions are subject to approval by the Village of Oak Brook Board of Trustees. 12 F.11 Source List for Reviews The Selectors at Oak Brook Public Library use many selection tools for book rE and collection recommendations. The following list includes sources for these rE and recommendations. As the information industry provides additional source selectors will expand or revise the number and variety of sources used. Primary tools Booklist. American Library Association, Chicago, IL Bulletin of the Center for Children's Books. University of Chicago Press, Chicago, Children's Catalog. H. W. Wilson, New York, NY Fiction Catalog. H.W. Wilson, New York, NY Horn Book. Boston, MA Katz, Bill Magazines for Libraries. New York, NY: Bowker, current edition. Library Journal. Marion, OH New York Times Book Review. The New York Times, New York, NY Public Library Catalog. H.W. Wilson, New York, NY Publishers Weekly. Marion, OH School Library Journal. Marion, OH Tribune Books. The Chicago Tribune, Chicago, IL Voice of Youth Advocates. Metuchen, NJ Secondary Tools Book Review Digest. H.W. Wilson, New York, NY Kirkus Reviews. ix A views views the Other newspapers and magazines such as the Daily Herald (local authors), Time, Newsweek, etc. 13 Apper, American Library Association Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic polices should guide their services. 1 Books and other library resources should be provided for the interest, information and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. 2. Libraries should provide materials and information presenting all points of on current and historical issues. Materials should not be proscribed or rei because of partisan or doctrinal disapproval. 3. Libraries should challenge censorship in the fulfillment of their responsibility provide information and enlightenment. 3 to Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas. 5 A person's right to use a library should not be denied or abridged because origin, age, background, or views 6 Libraries which make exhibit space and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Amended February 2, Adopted June 18, 1948 1961 and January 23, 1980, inclusion of "age" reaffirmed January 23, 1996 by the ALA Council 14 Appendix C American Library Association Freedom to Read Statement It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox or unpopular with the majority. 2 Publishers, librarians and booksellers do not need to endorse every idea orl presentation contained in the books they make available. It would conflict M the public interest for them to establish their own political, moral, or aestheti views as a standard for determining what books should be published or circulated. 3. It is contrary to the public interest for publishers or librarians to bar access writings on the basis of the personal history or political affiliations of the a 4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. 5 It is not in the public interest to force a reader to accept with any expression' the prejudgment of a label characterizing it or its author as subversive or dangerous. 7 It is the responsibility of publishers and librarians, as guardians of the people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one. Adopted June 25, 1953 Revised January 23, 1972, January 16, 1991 and July 12, 2000 by the ALA Council and the AAP Freedom to Read Committee. 15 Appei American Library Association Freedom to View Statement The Freedom to View, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a fr society, there is no place for censorship of any medium of expression. Therefore principles are affirmed: ix D se 1. To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression. 2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute imply agreement with or approval of content. 4 To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, and other audiovisual materials on the basis or the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view i This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational Film Library Association) Endorsed by the ALA Council January 10, 1990 16 Appendix REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL Type of Material. Book Periodical Audiocassette Music CD Other Title E Author /Performer Publisher Request initiated by: Name Address Street Address Village State Telephone You are making this request on behalf of Yourself An organization (name) Other group (name) 1 To what in the work do you object? (Please be specific Cite pages /sections ) 2 Did you read /listen to /view the entire work? If no, which parts? 3 Are there good features about this material? What are they? 4 What do you believe is the theme of this work? 1 5 What do you feel might be the result of reading /listening /viewing this work? 6 For what age group would you recommend this material? 7 Are you aware of judgments of this work by literary critics? 8 What would you like your library to do about this work? I I I 9 Is there a specific title of equal literary or artistic quality you recommend that would convey as valuable a picture and perspective of the subject treated? j I Signature of Requestor Date 17 Collection Management Policy Bibliography Cassell, Kay Ann and Elizabeth Futas. Developing public library collections, polici and procedures : A how- to -do -it manual for small and medium -sized public libraries. New York: Neal- Schuman, 1991. The How- to -do -it manual for small libraries, edited by William A. Katz. New York. Neal - Schuman, 1988. Katz, William A. Collection development : The selection of materials for libraries. New York: Holt, Rinehart and Winston, 1980. Library acquisition policies and procedures, edited by Elizabeth Futas Phoenix, Oryx, 1977. Segal, Joseph R. Evaluating and weeding collections in small and medium -sized p libraries: The crew manual. Chicago: American Library Association, 1980. Slote, Stanley J. Weeding library collections: library weeding methods, 3d ed. Englewood, CO. Libraries Unlimited, 1989. Weingand, Darlene E. Administration of the small public library, 3d ed. Chicago: American Library Association, 1992. Local Documents Oak Brook Free Public Library: General policy. Adopted by the Village of Oak B Board of Trustees, August 9, 1994. Bensenville Community Public Library • Materials selection policy. Approved by the Bensenville Library Board of Trustees, June 16, 1987. Glenside Public Library District: Collection Development Policy. Amended and approved by the Glenside Public Library District Board of Trustees, November 17, 1993 St Charles Public Library District - Policies Various sections including selection, weeding, gifts, nonpnnt with section revisions between 1980 and 199', Adopted by the Village of Oak Brook Board of Trustees on June 26, 2001 >k is 18