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IGA 911 Emergency Telephone System CAD System 10-24-1995 R E S O L U T I O N PS-0016-95 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK AND THE COUNTY OF DU PAGE AND THE DU PAGE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD FOR THE MASTER STREET ADDRESS GUIDE AND THE GEOGRAPHIC INFORMATION SYSTEMS MAPS WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, 5 ILCS 220/1 et seq. entitled the "Intergovernmental Cooperation Act, " provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government; and WHEREAS, 5 ILCS 220/2 defines a public agency as follows : ' any unit of local government as defined in the Illinois Constitution of 1970, any school district, any public community college district, the State of Illinois, any agency of the State government or the United States, or of any other State, any political subdivision of another State, and any combination of the above pursuant to an intergovernmental agreement which includes provisions for a governing body of the agency created by the agreement . ' WHEREAS, the Village of Oak Brook is a unit of government within the definition of the Intergovernmental Cooperation Act and is a member of the DuPage County Emergency Telephone System Board; and WHEREAS, the Village of Oak Brook and the County of DuPage have determined that there presently exists a need for maintaining a master street address guide and creating a geographic information system map for purposes of 9-1-1 which will serve the residents of the Village of Oak Brook and the County of DuPage; and WHEREAS, the Village of Oak Brook and the County of DuPage and the DuPage County Emergency Telephone System Board have specified the procedures by which the Village of Oak Brook, the DuPage County Emergency Telephone System Board and the DuPage County Data Processing Department of DuPage County government shall provide annexation information, addresses and map information to each party to the Intergovernmental Agreement and to Ameritech and SCC for purposes of 9-1-1 . NOW, THEREFORE BE IT RESOLVED by the County Board of DuPage County that the County Board Chairman is hereby authorized to execute the Intergovernmental Agreement (attached hereto and made a part hereof) on behalf of the County of DuPage, the DuPage County Data Processing Department and the DuPage County Emergency Telephone System Board; and BE IT FURTHER RESOLVED that copies of the foregoing be sent to the Auditor, Treasurer, Finance Department, County Board - Nancy Hauptman; State ' s Attorney' s Office - Nancy Wolfe; Data Processing - Don Zeilenga; GIS - Bill Faedtke; and the Village of Oak Brook, DuPage County Emergency Telephone System Board. Enacted and approved this 24th day of October 1995, in Wheaton, Illinois. Gay M. Franzen, C a rman DuPage Co ty Board ATTEST: Gary A. ng, County C rk Ayes: 20 Absent: 4 i RESOLUTION 95-AG-EXI-R-652 A RESOLUTION AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF DU PAGE AND THE DU PAGE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS that the Village President and the Village Clerk are authorized and directed to execute an "Intergovernmental Agreement Between The Village Of Oak Brook And The County Of DuPage And The DuPage County Emergency Telephone System Board For The Master Street Address Guide And The Geographic Information Systems Maps", a copy of which is attached hereto as Exhibit A. That this resolution shall be in full force and effect from and after passage and approval pursuant to law. PASSED AND APPROVED this 23rd day of May, 1995 by the President and Board of Trustees of the Village of Oak Brook, DuPage and Cook Counties, Illinois, according to a roll call vote as follows: Ayes: Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate Nays: None Absent: None Abstain: None V llage President ATTEST: Village Clerk INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF OAK BROOK AND THE COUNTY OF DU PAGE AND THE DU PAGE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD FOR THE MASTER STREET ADDRESS GUIDE AND THE GEOGRAPHIC INFORMATION SYSTEMS MAPS THIS AGREEMENT is made and entered into this 24th day October , 1995, between the Village of Oak Brook, a unit of local government, the County of DuPage, a unit of local government, and the DuPage County Emergency Telephone System Board, a board appointed by the DuPage County Board as authorized by state statute. WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, 5 ILCS 220/1 et seq. entitled the "Intergovernmental Cooperation Act, " provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government; and WHEREAS, 5 ILCS 220/2 defines a public agency as follows: 'any unit of local government as defined in the Illinois Constitution of 1970, any school district, any public community college district, the State of Illinois, any agency of the State government or the United States, or of any other State, any political subdivision of another State, and any combination of the above pursuant to an intergovernmental agreement which includes provisions for a governing body of the agency created by the agreement. ' WHEREAS, the Village of Oak Brook is a unit of government within the definition of the Intergovernmental Cooperation Act and is a member of the DuPage County Emergency Telephone System Board; and WHEREAS, the Village of Oak Brook and the County of DuPage have determined that there presently exists a need for maintaining a master street address guide and creating a geographic information system map for purposes of 9-1-1 which will serve the residents of the Village of Oak Brook and the County of DuPage; and WHEREAS, the Village of Oak Brook and the County of DuPage and the DuPage County Emergency Telephone System Board have specified the procedures by which the Village of Oak Brook, the DuPage County Emergency Telephone System EXHIBIT A Board and the DuPage County Data Processing Department shall provide annexation information, addresses and map information to each party to the Intergovernmental Agreement and to Ameritech and SCC for purposes of 9-1-1. NOW, THEREFORE, based upon the above premises, the conditions set forth below, the parties hereto agree as follows: 1. MAINTENANCE OF MASTER STREET ADDRESS GUIDE AND MAPS The DuPage County Data Processing Department shall maintain the master street address guide and the geographic information system address maps on a contractual service basis for the DuPage County Emergency Telephone System Board. The DuPage County Data Processing Department shall enter all addresses on the geographic information system maps stored on the DuPage County Data Processing Department main frame computer located at 421 N. County Farm Road, Wheaton, Illinois. In addition, the DuPage County Data Processing Department shall enter all addresses on the SCC Geo Graphic File Manager and make all corresponding changes to the 9-1-1 Master Street Address Guide which assigns an Emergency Service Number specifying the correct police, fire and emergency service agencies to the address. The DuPage County Data Processing Department shall transmit the changes to the master street address guide to Ameritech, 8426 West Grand Avenue, Floor 2, River Grove, Illinois, 60171 (708-452-3342) via the U.S. mail or electronically via the SCC GGM tool when such technology becomes available and compatible with the County of DuPage and Ameritech. 2 . SUBMISSION OF MAP DATA BY THE MUNICIPALITIES The Village of Oak Brook shall transmit to the DuPage County Emergency Telephone System Board 9-1-1, ATTN: MSAG, 421 N. County Farm Road, Wheaton, Illinois 60187, within seven (7) working days after the official government act whereby a change is made in map data, including but not limited to, all addresses, street names, plats of subdivisions, annexations, deannexations, address modifications, police beats, fire reporting districts, municipal boundaries, police boundaries and fire boundaries. All submissions of map data must contain the following information: 1. A copy of the official document enacted by ' the unit of government. 2 . A legible plat of survey or map showing cross streets and adjacent streets of the affected parcel. 3. All street names, including designations such as street, lane, avenue, etc. , all addresses written on the specific parcel. 4. A legal description of the parcel and the permanent index number (PIN) for each parcel and address. 5. Any old addresses which are discontinued or replaced by new addresses. 6. List of the property owner, if known, and a copy of the notice to the property owner from the municipality advising the owner of his/her new address. 7. Subsequent or additional modifications or development of a previously annexed vacant parcel. 3. INDEMNIFICATION The Village of Oak Brook, to the fullest extent provided by law, shall defend, indemnify and hold harmless the County of DuPage, its agents and employees, the DuPage County Data Processing Department, it agents and employees, and the DuPage County Emergency Telephone System Board, its agents and employees against any and all claims by third parties (including legal fees and expenses) arising in whole or in substantial part out of any negligent acts or omissions committed by the Village of Oak Brook under this Agreement for all matters involving the master street address guide and/or map. The County of DuPage County, the DuPage County Data Processing Department, and the DuPage County Emergency Telephone System Board shall promptly notify the Village of Oak Brook of any claim and thereafter fully cooperate with the defense of any and all claims. This obligation to indemnify shall survive termination of this Agreement. This indemnification shall survive failure of any exclusive remedy. 4 . TERMINATION The County of DuPage, DuPage County Data Processing Department, and the DuPage County Emergency Telephone System Board may terminate this Agreement for failure of the Village of Oak Brook to provide said map data as provided for in this agreement. The County of DuPage shall notify the Village of Oak Brook in writing of the noncompliance. The Village of Oak Brook shall have thirty (30) calendar days thereafter to correct or contest said noncompliance. Failure to correct said noncompliance and to provide the correct map data shall constitute a basis for the disconnection of the Village of Oak Brook from the County's mapping system and the I SCC CAD system. The Village may be reinstated on the County mapping system and the SCC CAD system upon furnishing the updated and corrected map data in accordance with paragraph one herein. 5. EFFECTIVE DATE This Agreement shall be effective when signed by the County of DuPage, the DuPage County Data Processing Department, the DuPage County Emergency Telephone System Board and the Village of Oak Brook. This Agreement may be modified upon the written request of the County of DuPage, the DuPage County Data Processing Department, System Department, the DuPage County Emergency Telephone System Board and the Village of Oak Brook. IN WITNESS WHEREOF, the undersigned governmental units, department of government and the DuPage County Emergency Telephone System Board caused this Agreement to be duly executed and attached herewith are copies of the respective resolutions authorizing the signing official to execute this Agreement and have set their signatures on the respective dates set forth below. This document may be signed in duplicate originals. SIGNATURES Village of Oak Brook, a municipal corporation ATTEST: BY: BY: ' ,�z -� =TIT ,t a ie Prrs�d�,.�r- TITLE: DATE`: . —�T� t 9�a DATE: 1` County of DuPage, a body ATTEST: corporate and politic A'0 BY: BY:TIT Coup /3 r U,arrr»an TITLE DATE: io-as-95 DATE: -.25-95 spaces. Motion by Trustee Shumate, seconded by Trustee Savino, to amend the motion to include: 7. Special use subject to Village Police powers. 8. Two-year time period for Certificate of Occupancy for Special Use. 9. The burying of overhead utility lines when improvements are made on the property. 10. Village of Oak Brook review of sub-leases concurrently with the Forest Preserve District of DuPage County. VOICE VOTE: Motion carried. A lengthy discussion ensued of the uses for the property in a sub-lease form from Atelier International. Alexander Ertas, Executive Director of Atelier International, spoke to the high level of institutions in mind for participation at the location. The Board requested an opportunity to review a draft of the ordinance before the next Regular Board meeting. Robert Strukoff, Director of Operations, spoke to the integrity of the programs. D. REQUEST FOR APPROVAL - PLAT OF EASEMENT - TOWN & TOWN & COUNTRY COUNTRY HOMES - ANVAN PHASE IV WATER SERVICE REQUEST: HOMES - ANVAN PHASE IV WATER At the Village Board meeting of May 25, 1993, the Board approved a SERVICE REQUES Water Service Agreement with Anvan Development Corporation for property bounded between Meyers Road, 18th Street, Luther Avenue, and 16th Street within the City of Oakbrook Terrace. Anvan has since sold the project to Town & Country Homes and the project is now proceeding. The granting of easements to the Village of Oak Brook over those portions of the property on which a water system will be constructed is a part of the documentation furnished by Town & Country Homes. Motion by Trustee Payovich, seconded by Trustee McInerney, to approve the Plat of Easement from Town & Country Homes. VOICE VOTE: Motion carried. D E_ INTERGOVERNMENTAL AGREEMENT - 911 EMERGENCY 911 EMERGENCY TELEPHONE SYSTEM CAD SYSTEM: TELEPHONE SYSTEM CAD The E911 Emergency Telephone System Board (E.T.S.) is purchasing SYSTEM VILLAGE OF OAK BROOK Minutes Page 12 of 13 May 23, 1995 and installing a computer aided dispatch center for the Oak Brook Police Telecommunications Center. It is being done for all telecommunications centers in DuPage County who are members of the county E911 System. Prior to the installation of the equipment, the Board requests the execution of an Intergovernmental Agreement. The agreement requires the Village to periodically submit map data to the E.T.S. Board when jurisdictional changes occur; such as annexations, de-annexations, street name changes, etc. Motion by Trustee Kenny, seconded by Trustee McInerney, to pass RES.95-AG-Exl- Resolution 95- - - - , "A Resolution Authorizing R-652 nter overnmental Agreement wi t o Coun o u a e d e DuPa a INTERGOVERN- Count mer enc Telephone and approve and authorize MENTAL AGMT.- the Village President to sign an "Intergovernmental Agreement Between DuPAGE COUNTY the Village of Oak Brook and the County of DuPage and the DuPage EMERGENCY County Emergency Telephone System Board for the Master Street TELEPHONE Address Guide and the Geographic Information Systems Maps". ROLL SYSTEM BOARD CALL VOTE: Ayes: 6 - Trustees Bartecki, Kenny, McInerney, Payovich, Savino and Shumate. Nays: 0 - None. Absent: 0 - None. Motion carried. 11. OTHER BUSINESS PERTAINING TO VILLAGE OPERATIONS: Trustee Savino requested a Tennis Dome report and whether the Dome will be removed for the summer season and related costs. Village Manager Veitch stated the report will be forthcoming. 12. ADJOURNMENT: ADJOURNMENT Motion by Trustee Kenny, seconded by Trustee McInerney, to adjourn the meeting at 10:35 p.m. VOICE VOTE: Motion carried. ATTEST: LindaX Gonnella, CMC Village Clerk bot52395 VILLAGE OF OAK BROOK Minutes Page 13 of 13 May 23, 1995 `e ES OF OAAr S�� 900 DEPARTMENT OF POLICE • VILLAGE OF OAK BROOK 1200 OAK BROOK ROAD OAK BROOK, ILLINOIS 60521-2203 15 JAMES R. FLEMING (708)990-3000 CHEF OF POLICE EMERGENCY 911 May 18, 1995 NON-EMERGENCY (708)990-3030 ADMINISTRATION (708)990-2358 RECORDS DEPT. (708)990-3035 FAX NUMBER (708)990-7484 TO: PRESIDENT BUSHY AND BOARD OF TRUSTEES FROM: JAMES R. FLEMING, CHIEF OF POLICE SUBJECT: E911 E.T.S. CAD SYSTEM RECOMMENDATION: Approve and sign the attached Intergovemment Agreement between the DuPage County E911 Emergency Telephone System Board (E.T.S.) and the Village of Oak Brook. The E911 E.T.S. Board is purchasing and installing a computer aided dispatch center for the Oak Brook Police Telecommunications Center. They are doing this for all telecommunications centers in DuPage County who are members of the county E911 System. Prior to the installation of the equipment they request the execution of the attached agreement. The agreement requires the Village to periodically submit map data to the E.T.S. Board when jurisdictional changes occur; such as, annexations, de-annexations, street name changes, etc. I have met with the Village Engineer Dale Durfey and the Director of Code Enforcement Tom Hawk. They have indicated that they can meet the submission requirements as listed in Section 2 of the agreement. The Village Attorney has approved the agreement as to form. Respectfully submitted, Ja s R. Flemi Chief of Police printed on recycled paper EMERGENCY TELEPHONE SYSTEM BOARD Enhanced 9-1-1 Emergency Service for DuPage County 9 421 N. County Farm Road, Wheaton, IL 60187 708-682-7288 FAX 708-682-7571 EXECUTIVE COMMITTEE April 13, 1995 Barbara R. Purcell, Chairman DuPage County Board 421 N. County Farm Road Honorable Karen M. Bushy Wheaton, IL 60187 President (708) 682-7993 Village of Oak Brook 1200 Oak Brook Road Kurt Bressner, Vice Chairman Oak Brook, IL 60521 Village of Downers Grove Civic Center Dear President Bushy: Downers Grove, IL 60515 (708) 964-0300 In our continuing effort to guarantee the accuracy of the master street address guide and the Thomas K. Janaes, Secretary computer aided dispatch maps, the DuPage County DuPage County Sheriffs Office Data Processing Department has suggested that an 501 N. County Farm Road intergovernmental agreement be executed to I on Wheat , L 60187 Wheaton,ton, 99 establish map procedures. The DuPage County State's Attorney has reviewed the proposed Chief Robert V. O'Malley intergovernmental agreement which is included in Hinsdale Police Department triplicate for your execution. 121 Symonds Drive Hinsdale, IL 60521 If you have any questions, please contact Nancy (708) 789-7070 Wolfe at the State's Attorney's office (682-7461) . The provisions of the map submittals and updating Chief William Harper are contained in items 1 and 2 of the agreement. West Chicago Fire Because the accuracy of the map is crucial to the Protection District operation of the CAD system, a provision for 128 W. McConnell Avenue termination for noncompliance is also included. West Chicago, IL 60185 (708) 231-2123 Once again, I thank you for placing the 9-1-1 system and the CAD project on the highest priority and thank you for your continued support. Sincerely, Barbara R. Purcell Chairman Emergency Telephone System Board BRP:jm atts.