G-680 - 08/14/2001 - BOARD - Ordinances1 �
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Ordinance 2001- BD -FF -G -680
AN ORDINANCE AMENDING
V
TITLE 2, CHAPTER 6, FOREIGN FIRE INSURANCE TAX BOARD,
OF THE VILLAGE CODE OF
THE VILLAGE OF OAK BROOK, IL
WHEREAS, the corporate authorities previously ordained, approved and adopted
Ordinance G -581 establishing a Foreign Fire Insurance Tax Board, which ordinance has been
incorporated in the Village Code as Chapter 6 of Title 2; and
WHEREAS, the corporate authorities, from time to time, have amended said Village
Code; and
WHEREAS, the Village President and Board of Trustees deem the further amendment to
Chapter 6 of Title 2 of said Village Code to be appropriate, and in the best interest of the
citizens of the Village of Oak Brook;
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS
as follows:
Section 1: That the provisions of the preamble hereinabove set forth are hereby
adopted as though fully set forth herein.
ection 2: That Title 2, Chapter 6, Foreign Fire Insurance Tax Board of the Village Code
of the Village of Oak Brook is hereby amended to read as follows:
"CHAPTER 6
FOREIGN FIRE INSURANCE TAX BOARD
2 -6 -1: BOARD CREATED; MEMBERSHIP:
The Village of Oak Brook Foreign Fire Insurance Tax Board is hereby created to consist of four
(4) members. Four (4) officers shall comprise the Board and shall be elected from all employees
of the Village of Oak Brook Fire Department and shall have full voting privileges on any matter
before such Board. The officers shall be a president, vice president, treasurer and secretary.
The offices of the Board shall be filled by election by the employees of the Fire Department. In
addition to the officers as provided above, the Fire Chief or his designee shall be an ex officio
member, unless otherwise elected to the Board at an election held in accordance with the
provisions of this Section. As an ex officio member, the Fire Chief shall not have any voting
privileges, but shall have the right to participate in all open or closed session discussions
regarding the management of foreign fire insurance tax funds, preparation of long -range
Ordinance 2001- BD -FF -G -680
Foreign Fire Insurance Tax Board
Page 2
financial plans and annual budgets, or any other matter within the scope of the powers and
duties of the Board and notice of any regular or special meeting in the same manner given to
any voting member. (Ord. G -581, 1 -28 -1997)
2 -6 -2: DEFINITION:
The term "employee ", as used in this Chapter, shall mean any full -time sworn firefighter, paid
on -call firefighter or other member or officer of the Village of Oak Brook Fire Department,
including the Fire Chief and all promoted positions. (Ord. G -581, 1 -28 -1997)
2 -6 -3: TERMS:
The initial and successor elections of the Board shall be held prior to May 1, 1997, and May 1 in
odd - numbered years thereafter. Officers shall take office on May 1 and shall serve up to and
including April 30 two (2) years later. The terms for all officers shall be two (2) years. The initial
election shall be held in accordance with guidelines and procedures established by the Village
Attorney; and, thereafter, the Board shall adopt all necessary rules and regulations governing
the nomination and election of such officers for subsequent elections. (Ord. G -581, 1 -28 -1997)
2 -6-4: FOREIGN FIRE INSURANCE TAX FUND:
A Village of Oak Brook Fire Department Foreign Fire Insurance Tax Fund is hereby created and
all revenue received by the Village from the foreign fire insurance tax shall be deposited in the
Fund and shall be held and expended according to the following procedures:
A. All funds paid to the Village Treasurer pursuant to Division 10 "Foreign Fire
Insurance Company Fees" of Article 11 of the Illinois Municipal Code (65 ILCS 5/11 -10 -1
et seq.) shall be set apart and shall be appropriated annually by the corporate authorities
to the Board.
B. The Treasurer of the Board shall receive the appropriated money and shall pay out
the money upon the order of the Board for the maintenance, use and benefit of the
Department.
C. By July 31 of each year, the officers of the Board shall approve a five (5) year
projection and a preliminary budget for the subsequent calendar year for the expenditure
of the funds received pursuant to the foreign fire insurance tax. The officers of the Board
shall, no later than September 30, adopt a final budget for the collection and expenditure
of the foreign fire insurance tax for the subsequent calendar year, to be approved by
ordinance by the Village President and Board of Trustees in conjunction with the annual
municipal budget, in order to comply with the statutory mandate of a prior appropriation
for all expenditures. The final budget may be amended at any time by a majority vote of
the officers of the Board with the concurrence of the Village President and Board of
Trustees consistent with established practice. Expenditures shall be made only for items
specifically described in the final budget as originally adopted or subsequently amended.
D. Any expenditure made from the Fund shall be made in accordance with Village rules,
regulations, practices and ordinances, as may be amended from time to time, which
govern the procurement of goods and services.
Ordinance 2001- BD -FF -G- 680
Foreign Fire Insurance Tax Board
Page 3
E. No expenditure shall be made from the Fund without approval of the Board.
F. The Board treasurer shall give a bond to the Village President and Board of Trustees
in an amount equal to three (3) times the amount of foreign fire insurance tax revenue to
ensure the faithful performance of the Board treasurer of his duties imposed by law and
by Board rules and regulations. Fees for said bond shall be paid from the funds collected
from the foreign fire insurance tax.
G. The Board treasurer shall be responsible for paying the service charge levied by the
Illinois Municipal League for the collection of the foreign fire insurance tax from the
proceeds of the foreign fire insurance tax, provided such fee is chargeable by State law;
and provided that the service charge has not already been retained by the Illinois
Municipal League prior to disbursement of the tax. (Ord. G -581, 1 -28 -1997)
2 -6 -5: MEETINGS:
In accordance with the Open Meetings Act, the Board shall establish a regular time and place
for its meetings. The president shall preside at the meetings. The secretary shall keep a record
of all resolutions, proceedings and actions of the Board, and these records shall be open to the
public. Three (3) members of the Board shall constitute a quorum for the transaction of its
business. The affirmative vote of three (3) members of the Board shall constitute approval of
business before it. Special meetings, with appropriate notice, may be called by the president or
by no less than three (3) members of the Board. Any person shall be entitled to appear and be
heard on any matter before the Board. (Ord. G -581, 1 -28 -1997)
2 -6 -6: RULES AND REGULATIONS:
The Board may promulgate written rules and regulations governing Board matters so long as
such rules and regulations are not inconsistent with any applicable law. All rules and
regulations shall be posted in each fire station, the Oak Brook Village Hall and a copy provided
to the Village Clerk. The Board secretary shall maintain a record of all Board rules and
regulations, which shall be available for public inspection.
At no time shall the actions of the Board or its officers interfere with the rights of the Fire Chief,
the composition of the Oak Brook Fire Department, the Oak Brook Board of Fire and Police
Commissioners, or in any way impede the ordinary operation of the Oak Brook Fire Department.
(Ord. G -581, 1 -28 -1997)
Section 3: That all ordinances or parts of ordinances in conflict herewith are, to the
extent of such conflict, hereby repealed.
Section 4: That the Village Clerk is hereby authorized and directed to publish this
ordinance and the official Village Code of Ordinances of the Village of Oak Brook in
pamphlet/book form in the manner provided by law.
PASSED THIS 14th day of August, 2001.
i Ordinance 2001- BD -FF -G- 680
Foreign Fire Insurance Tax Board
Page 4
Ayes: Trustees Butler, Caleel, Craig, Miologos and Savino
Nays: None
Absent: Trustee Korin
Abstain: None
APPROVED THIS 14th day of August, 2001.
G
OF 04,f
�C
Village Clerk
Approved as to form:
W4. t
CLY
Village Attorney
Village Presicfent
Published in Pamphlet/Book Form: 8 -15 -01
(Date)