S-1136 - 10/11/2005 - LIBRARY - OrdinancesORDINANCE 2005-LY-EX1 -S-1 136
AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
WHEREAS, the Village Board of the Village of Oak Brook passed Ordinance 94- LY -E1 -S -778
entitled, "An Ordinance Adopting a General Policy for the Oak Brook Free Public Library" on August 9,
1994; and
WHEREAS, the General Policy, (hereinafter referred to as, "Policy"), adopted in 1994, requires
the Library Director and Library Commission to review that Policy biennially which was last modified on
November 23, 2004 and codified as Ordinance S -1089; and
WHEREAS, the Library Commission and Library Director recommend revisions in the section in
the Policy pertaining to a clarification of interlibrary loan fees and procedures and an update of library
hours of operation; and
WHEREAS, the attached revisions have been approved by both the Oak Brook Library
Commission and the Library Director; and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: The revision of the Policy, a copy of which is attached hereto and incorporated herein
as Exhibit A, is hereby approved and adopted in its entirety.
Section 2: The Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law.
Section 3: This ordinance shall be in full force and effect from and after its passage, approval and
publication as required by law.
Section 4: All ordinances or parts thereof in conflict with the provisions of this ordinance be and
the same are hereby repealed to the extent of such conflict.
Section 5: The attached revision to the Policy supersedes the General Policy adopted by this
Board on November 23, 2004.
APPROVED THIS 11th day of October, 2005.
Kevin uinlan
Villa President
Ordinance 2005- LY -EX1 -S -1136
Adopting Revision to General
Policy for Library Page 2 of 2
PASSED THIS 11t' day of October, 2005.
Ayes: Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays: None
Absent: None
3F0 ,44,
WJ
14
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ATTEST:
Linda K. Gonnella, CMC /�
Village Clerk �--�/%
MOM110011 1
OAK BROOK PUBLIC LIBRARY
GENERAL POLICY
Table of Contents
Page
I.
Mission Statement
3
II.
Governance
3
III.
Use of the Library
3
A. Hours and Holidays
B. Borrowing Privileges
C. Limitations for Children by Age
D. Unattended Children
IV.
Library Cards
4
A. Definition of a Valid Library Card
B. Library Card Application Requirements
C. Purchased Nonresident Cards
V.
Services of the Library
5
A. Professional Reference Service
B. Interlibrary Loan
C. Renewal of Materials
D. Reciprocal Borrowing for Non -Oak Brook Cardholders
VI.
Library Materials
6
A. Loan Periods
B. Fees and Charges
C. Maximum Charge
D. Lost, Damaged Material
E. Invalidated Library card
F. Returned Checks
G. Overdue Notices
VII.
Library User Responsibilities
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A. Presentation and Authority of the Library Card
B. Lost Cards
C. Respect for Library Environment
D. Computer Lab Use
E. Personal Property
F. Library User Behavior
G. Suspension of Privileges
VIII.
Incident Report
9
A. Accident or Injury Reports
B. Disciplinary Actions
1
IX. Gifts
A. Acceptance Criteria
B. Acceptance Limitations
Provision for Review of This Policy
MISSION STATEMENT
The mission of the Oak Brook Public Library is to provide professional, responsive service and to promote
the development of independent, self- confident and literate citizens through the provision of open access
to cultural, recreational, intellectual and informational resources.
II. GOVERNANCE
The Oak Brook Public Library is established and maintained by the Board of Trustees of the Village of
Oak Brook under the Village Library Act (75 ILCS 40). The Board of Trustees provides the building and
appropriate funding for the provision of library services for the community. The Board of Trustees
appoints Library Commissioners according to law (75 ILCS 40/2) and appoints and employs a
professional library administrator known as the Library Director. The Board of Trustees approves all
policies developed by the Library Commission and the Library Director.
The Library Commission consists of three to seven members appointed by the Board of Trustees for three
year terms. The Library Commission is an advisory commission which assists the Library Director in
developing policies for library operations and services and advocates library needs and services to the
Board of Trustees. The Library Commission promotes the Library in the Village of Oak Brook.
Commissioners are encouraged to participate in' professional organizations and educational opportunities
for library trustees.
The Village Manager, as chief operating executive of the Village, is responsible for the administration and
enforcement of all ordinances, policies and directives adopted by the Board of Trustees to facilitate the
administration of the Oak Brook Public Library. The Village Manager is responsible for recommending to
the Village Board a candidate for Library Director in the event of a vacancy and is the direct supervisor of
the Library Director.
The Library Director plans and administers all library activities consistent with policies and ordinances
adopted by the Board of Trustees. The Library Director works closely with the Library Commission to fully
inform the Board of Trustees of library operations, services and needs. The Library Director is responsible
for creating and maintaining a library which achieves Illinois State standards as set forth in Serving Our -
Public: Standards for Illinois Public Libraries.
III. USE OF THE LIBRARY
A. Hours and Holidays
Oak Brook Public Library is available for use by the general public during its regularly scheduled open
hours. Library hours are determined by the Village of Oak Brook Board of Trustees.
Oak Brook Library is open during the following hours:
Monday through Thursday 9:30 a.m. -- 9:00 P.M.
Friday and Saturday 9:30 a.m. -- 5:00 p.m.
Sunday (between Labor Day and Memorial Day weekends) 1:OOp.m. -- 5:00 p.m.
Oak Brook Library is closed on the following days:
New Year's Day, Easter, Memorial Day (including the immediately preceding Sunday or following
Monday), Independence Day, Labor Day, Thanksgiving Day and Friday, Christmas Eve and Christmas
Day.
Shortened hours are observed on the Friday before Easter, the Wednesday before Thanksgiving and
New Year's Eve.
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Non - emergency closings beyond those regularly scheduled will be posted at the Library and in the
Library's telephone message one week prior to the date. Emergency closings will be posted and
announced as soon as possible.
Library personnel announce the end of the daily Library hours at thirty minutes, fifteen minutes and five
minutes before closing time. Copiers are turned off and all special services such as taking Library card
applications and telephone renewal of materials cease fifteen minutes prior to closing.
B. Borrowing Privileges
Holders of valid Oak Brook Public Library cards subject to library policies and procedures, are granted
borrowing privileges, program participation and the use of all services offered by the library with the
exception of Internet access for minor children. Minor children may access the Internet according to the
level of permission authorized by the parent/guardian who co -signs the child's library card application.
Holders of valid Oak Brook Public Library cards also receive reciprocal borrowing privileges at
cooperating intersystem and intrasystern libraries, subject to Library and DuPage Library System policies
and procedures.
C. Limitations for Children by Age
Children under the age of eight (8) must be under the direct supervision of a caretaking adult at all times.
Children age eight (8) through ten (10) may not be left unattended at the Library for more than one hour.
Children age eleven (11) through fourteen (14) may not be left unattended at the Library for more than
three hours.
D. Unattended Children
In the event that a child is unattended beyond the allotted time or without transportation when the Library
closes, an attempt will be made to contact the parent/guardian. If a parent/guardian cannot be contacted,
Library personnel will contact the Oak Brook Police Department to provide assistance in locating a
parent /guardian and, if necessary, a safe environment for the child until the parent/guardian can be
located. If Police assistance is unavailable, Library personnel will contact the Illinois Department of
Children and Family Services.
IV. LIBRARY CARDS
A. Definition of a Valid Library Card
An Oak Brook Public Library card is valid when it conforms to the following conditions:
• It is registered with the holder's correct name and permanent address in the Library database, and
• The outstanding charges against the holder do not exceed $3.00, and
• The card has not expired, and
• It issued to the person in possession of the card.
B. Library Card Application Requirements
Oak Brook Public Library issues cards free of charge to:
1. Anyone residing within incorporated Oak Brook. This does not include persons who have
an Oak Brook address living in unincorporated areas. A photo ID and proof of residency
is required at the time of application for a Library card. Post office boxes are not
acceptable as proof of residency. Although there is no minimum age for issuance of a
Library card, a parent/guardian signature is required on applications for cards for children
under the age of eighteen (18). The parent /guardian must sign the registration card in
person at the Library and may use his /her identification for his /her minor children.
Resident cards are valid for three (3) years. Proof of residency is required for renewal of
library cards.
2. Library service shall be provided free of charge to an individual nonresident owning
taxable property within Oak Brook. This privilege shall be extended to only one person
(the first applicant) for each parcel of taxable property. Identification and proof of
ownership is required at the time of application for a library card. These cards are valid
for one (1) year. Proof of ownership is required for renewal of the library card.
3. The Library makes courtesy cards available at no cost to local businesses and nonprofit
organizations and to Village of Oak Brook employees who are unserved by another
public library under the following conditions:
a. The business or nonprofit organization must have an office located within the
incorporated limits of the Village of Oak Brook and may not be a post office box only.
b. Application must be made in person using the courtesy card application form, which
names a maximum of three persons as authorized borrowers and a statement signed
by the highest ranking officer /supervisor in the Oak Brook office that the business or
organization takes responsibility for all materials borrowed on the library card and
understands the borrowing limitations of the card.
c. The library card is issued in the name of the business and remains on file at the
Library. Persons requesting to borrow materials on the card must show identification
each time they use the card.
d. Borrowing privileges include Oak Brook Public Library materials and interlibrary and
direct loans subject to the limitations listed above. These cards are local use only and
do not carry reciprocal borrowing privileges. Courtesy cards are valid for one (1) year,
Prior to renewal, the application shall be updated noting any changes in address
and /or authorized borrowers. The business or nonprofit organization may change
authorized borrowers as desired provided a new form is placed on file in the Library
stating the authorized borrowers' names.
e. Full -time and regular part -time employees of the Village of Oak
Brook who are not served by another public library may register for a courtesy card
that is valid for one (1) year. Identification including proof of address and Village
employment is required for courtesy card registration and renewal. (Employees
residing in an area served by another public library may register as reciprocal
borrowers and are given resident privileges.)
C. Purchased Nonresident Cards
Persons residing in areas unserved by a public library may purchase an Oak Brook Public Library
nonresident card. The fee for this card is determined by the Village of Oak Brook Board of Trustees
according to the formula set forth by the State of Illinois. This card is valid for one (1) year.
V. SERVICES OF THE LIBRARY
The Oak Brook Public Library offers the public use of all books, audiovisual materials and magazines
owned by the library. In addition to its own holdings, the library offers holders of valid Oak Brook Library
cards:
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A. Professional Reference Service.
Qualified reference staff is available during the Library's hours of operation to assist with inquiries.
B. Interlibrary Loan
Oak Brook Public Library is a member of the Illinois Library and Information Network (ILLINET) and
participates in interlibrary loans in accordance with the current ILLINET Interlibrary Loan Code. Interlibrary
loans are subject to the rules of the lending institution regarding loan period, renewal, charges, etc.
Borrowers are required to pay the lending library's charges for interlibrary loans prior to receipt of the
material. Oak Brook Public Library adds no charges to Illinois in -state interlibrary loan transactions with
the exception of overdue fines. Materials loaned from out of state libraries require a twenty dollar ($20)
pre -paid fee for each item. This amount will be applied to any fees charged by the loaning library and to
shipping /handling costs. Any additional costs will be collected upon receipt of the item loaned and any
amount not used will be refunded.
C. Renewal of Materials
Materials that are not reserved and are available to be renewed may be renewed in person or via
telephone. Telephone renewal of materials will follow procedures established by the Oak Brook Public
Library.
D. Reciprocal Borrowing for Non -Oak Brook Cardholders
Reciprocal borrowing privileges are extended to a holder of a valid Illinois public library card whose clear
record can be verified and who holds a card issued by a library that subscribes to the Reciprocal
Borrowing Code.
VI. LIBRARY MATERIALS
A. Loan Periods
Loan periods for the various item types are set forth in circulation procedures. Loan periods are
determined by item type, not borrower type. Materials borrowed through interlibrary or direct loan are
subject to the restrictions placed by the lender. Oak Brook Public Library reserves the right to limit
quantities of item types.
B. Fees and Charges
The following fees and charges are hereby established:
Nonresident cards
Established annually
according to the formula
established by Illinois State Law
Nonresident computer user card $5.00
Video cassettes,
DUDS, per circulation period $1.00
Replacement Library card $5.00
on
Returned checks
Interlibrary (Illinois & out -of- state) loan transactions
including loans and photocopies
which need not be returned
Out -of -state interlibrary loans
Overdue charges, per day, per
item, not to exceed $10.00 per item:
Books, periodicals, audiocassettes,
compact disks, CD -ROMS, kits,
circulating software, vertical file items
Video cassettes, DVDs
C. , Maximum Charge
As determined by the Village Finance Officer
As determined by the lending institution
$20.00 (refundable if not used, or may be
increased if costs are greater)
$0.10
$1.00
The maximum charge for any unreturned item shall not exceed the replacement cost of such item plus
any overdue fines (such fines not to exceed $10.00) plus a five dollar ($5.00) processing fee.
D. Lost, Damaged Material
Collection items that are lost or damaged beyond repair will result in a fine equal to the cost of the item,
plus a five dollar processing fee ($5.00) and any overdue fines. If the lost material is found and returned
within three (3) months of its due date, the library will refund the cost of the item, provided it is in good
condition, less the five dollar ($5.00) processing fee and maximum overdue charges.
A minimum of one dollar ($1.00) will be charged for any damage to library materials. Books that are
damaged beyond repair must be replaced. "Damaged beyond repair" includes but is not limited to: water
damaged, chewed, burned, having substantial stains or markings, numerous ripped pages or kits
returned with parts missing.
E. Invalidated Library Card
Cards for borrowers accruing charges of three dollars ($3.00) or more are invalidated until the fines /fees
problem is resolved. Parents /Guardians' cards. are invalidated when their child accrues three dollars
($3.00) or more in outstanding fines /fees.
F. Overdue Notices
A maximum of three (3) notices are mailed to borrowers to seek return of Library materials. Oak Brook
Public Library staff performs shelf checks for items listed on a notice. Upon verification that the material is
still checked out and not on the shelf, notices are mailed to borrowers. The library card of a borrower who
is sent a second (billing) notice is invalidated until the overdue materials problem is resolved.
G. Returned Checks
Any library user whose check is returned for any reason will be charged a returned check fee at the rate
set by the Village Finance Officer in addition to the amount of the check.
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VII. LIBRARY USER RESPONSIBILITIES
A. Presentation and Authority of the Library Card
Library users must show the library card at the time of each borrowing transaction or computer lab use. A
Library card issued to an individual may be used only by that individual. Cards are not transferable. A
library card holder is responsible for all materials borrowed on his or her card. Parents /Guardians are
required to take responsibility for lost, damaged or overdue materials borrowed by their children under the
age of eighteen (18).
B. Lost Cards
Lost cards should be reported to the library as soon as possible. Card holders are not held responsible for
items borrowed on a card after the card has been reported lost. The replacement fee for a lost card is
five dollars ($5.00).
C. Respect for Library Environment
Library users are to behave in a manner suitable to a public library, a place where people come for
reading and quiet study. The safety and comfort of all people in the library is important.
Library users are expected to respect all library property and to use all furnishings, equipment and
collections with care.
No smoking is allowed in the library. Eating and drinking, including alcoholic beverages, are allowed at
the discretion of the Library Director in conformance with all applicable statutes and Village Policies and
Ordinances.
Running is not permitted in the Library. Proper attire which includes shoes and shirt is required at all
times.
Library users are requested to assist in the effort to provide a generally quiet atmosphere by conversing
in low tones, turning off or setting on vibrate cell phones and pagers while in the main area of the Library.
Cell phones may only be used in the Lobby.
D. Computer Lab Use
Only persons with full Internet access authorization are permitted in the main computer lab in the
Reference Section. In the event a child with limited access authorization needs to use the main computer
lab, his /her parent/guardian must be in attendance at the same workstation as the child throughout the
work session. Children under age fourteen (14) not using a workstation with a parent/guardian are not
permitted in the main computer lab.
The computers in the Youth Services area have filtered access appropriate for use by children.
The computers in the Lobby also have filtered internet access appropriate for use by children.
E. Personal Property
Library users are responsible for their personal property in the library. Oak Brook Public Library takes no
responsibility for personal property lost or stolen on the premises.
F. Library User Behavior
Patrons will behave in an appropriate manner. Inappropriate behavior may include, but is not limited to:
1. Being disrespectful or abusive to staff;
2. Shouting or raising one's voice, throwing items or cursing or threatening anyone;
3. Refusing to follow library policies and procedures.
G. Suspension of Privileges
Individuals who fail to abide by these rules or other regulations of the library may have all library
privileges suspended immediately and may be asked to leave the library premises by the Library Director,
or the staff member in charge of the library when the Library Director is absent. The duration of the
suspension of privileges will be determined and the privileges that are suspended will be specified by the
Library Director, in accordance with 75 ILCS 5/4- 7(11). Any individual with a grievance regarding
suspended privileges may request that the Library Commission review the decision at its regularly
scheduled meeting.
VIII. INCIDENT REPORT
A. Accident or Injury Reports
Oak Brook Public Library, as a department of the Village of Oak Brook, is a member of the
Intergovernmental Risk Management Agency (IRMA). IRMA accident, injury, property damage, vehicle
accident and worker's compensation (ILL. Form 45) reporting forms are completed whenever an accident,
injury, or property damage incident occurs to a library user or employee of the library while at the library
or to the equipment or property of the library. These forms are available at each service desk, from the
Library Director or the Assistant Village Manager and should be filled out by the Librarian -in- Charge
and /or a Division /Department Head with the assistance of the Assistant Village Manager.
B. Disciplinary Actions
A disruptive person who fails to respond to a request by a staff member for appropriate library behavior
may be written up in a disciplinary report and may be asked to leave the Library. If the individual refuses
or becomes abusive, Library personnel will call the police for assistance.
IX. GIFTS
A. Acceptance Criteria
The Library Director reserves the right to accept or decline gifts of equipment, materials or money to the
Library. Responsibility for appraisals and evaluation of donated materials belongs to the donor. The Oak
Brook Public Library will supply an acknowledgment that a gift was accepted. Once accepted, gift
equipment or materials become the sole property of the Library. The addition or disposition of gift
equipment or materials shall be made according to the criteria set forth in the Collection Management
Policy and this General Policy. Obsolete property shall be disposed of pursuant to state statute.
B. Acceptance Limitations
The Library Director reserves the right to accept or decline monetary gifts not exceeding $2,500.
Monetary gifts in excess of $2,500 shall be reviewed and approved by the Village President and the
Board of Trustees.
X. PROVISION FOR REVIEW OF THIS POLICY
This policy is the basis for the operation and services offered by the Oak Brook Public Library. It will be
reviewed and /or revised and approved biennially by the Library Director and adopted by the Library
Commission. This policy and all subsequent revisions are subject to the approval of the Village of Oak
Brook Board of Trustees.
Adopted by the Village of Oak Brook Board of Trustees on ...
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