S-1137 - 10/11/2005 - LIBRARY - OrdinancesORDINANCE 2005- LY -EX1 -S -1137
AN ORDINANCE ADOPTING A REVISED
COLLECTION MANAGEMENT POLICY
FOR THE VILLAGE OF OAK BROOK PUBLIC LIBRARY
WHEREAS, the Library Director has prepared and recommended the attached revised Collection
Management Policy for the Village of Oak Brook Public Library (the "Library'); and
WHEREAS, the Village of Oak Brook Library Commission has reviewed this Collection
Management Policy and recommended that the Village Board approve the Collection Management Policy
for the Library, and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows -
Section 1 That the Collection Management Policy, a copy of which is attached hereto and
incorporated herein as Exhibit A, is hereby approved and adopted in its entirety superseding all prior
editions of the Village of Oak Brook Public Library Collection Management Policy
Section 2- That all ordinances or parts thereof in conflict with the provisions of this ordinance be
and the same are hereby repealed to the extent of such conflict
Section 3 That the Village clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law
Section 4 That this ordinance shall be in full force and effect from and after its passage,
approval and publication as required by law
APPROVED THIS 11th day of October, 2005
Kevin (Ciinlan
Village President
PASSED THIS 11th day of October, 2005
Ayes Trustees Aktipis, Craig, Kennedy, Manofsky, Sanford and Yusuf
Nays None
Absent None
ATTEST
N
/Yo
Linda K Gonnella, CMC i �-
Village Clerk
�!'_U0141 1 11
EXHIBIT
OAK BROOK PUBLIC LIBRARY
COLLECTION MANAGEMENT POLICY
Table of Contents
Page
I. Statement of Purpose
2
II. Criteria for Selection
2
III. Responsibility for Selection
2
IV Collection Management
3
A. Formats
B. New Formats
C. Gifts
D Withdrawal of Library Materials
E. Collection Evaluation and Maintenance
F. Disposal of Materials
V. Intellectual Freedom, Censorship and Request for
4
Reconsideration of Work
VI. Review of Collection Management Policy
5
VII. Appendices
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A. ALA — Library Bill of Rights
B ALA — Freedom to Read Statement
C. ALA — Freedom to View Statement
D. ALA — Code of Ethics, 1995
E. Request for Reconsideration of Library Material Form
F. Collection Management Policy Bibliography
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I. Statement of Purpose
This Collection Management provides guidance to the Library Director and collection
managers at Oak Brook Public Library and informs the public about the principles upon
which selection and retention of collection materials are based. This policy states goals
and indicates boundaries that assist librarians in selecting and withdrawing materials.
11. Criteria for Selection
The Oak Brook Public Library seeks to select, organize, preserve and make available
those materials, print and nonprint, which satisfy the informational, educational,
recreational, social, cultural and personal needs of its community. As more materials
are published /produced annually than can be economically or practically added to the
library's collections, collection managers must be selective and strive toward excellence
in collection management. Favorable reviews from reputable sources are used by
selectors to support the purchase of materials for addition to the Library collections.
Additionally, the following factors will be taken into account when selecting materials:
• Expressed or anticipated needs within the community;
• Individual merit of the work, based on the following criteria:
1. The authority and reputation of the author /performer /producer of the
work,
2. The scope of the work, its purpose and intended audience, timeliness,
accuracy, coverage and date of publication;
3. The work's significance relative to other works on the subject and to
other materials in the collection;
4. The quality and suitability of the format for library use;
5. Popular demand; and
6. Price
• As a member of the DuPage Library System, the Library recognizes its membership
obligation to serve as the primary public library for Oak Brook residents and
nonresident Oak Brook card holders and to develop and manage its collection in a
manner suitable to the reciprocity agreement with other libraries in the Illinois Library
System network.
• Special attempts shall be made to acquire materials listed in standard bibliographies,
indexes and in the Illinois public library benchmarking tool, Serving Our Public
(Appendix 5.2 Basic Reference Materials) and the SLS Core Collection Lists.
• Needs and interests of civic groups, business and cultural organizations and
cooperative programs in the community are considered in the selection of materials.
• Attempts are made to include materials which represent various religious, political
and social points of view.
• Selection consideration will be given to the work as a whole. No work shall be
excluded because of specific passages or pieces taken out of context
III. Responsibility for Selection
Ultimate responsibility for the selection of library materials and management of the Oak
Brook Public Library collections rests with the Library Director. The Library Director
operates the Library under the direction of the Village Manager and by the authority and
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within the policies adopted by the Village of Oak Brook Board of Trustees as
recommended by the Library Commission.
Collection management responsibility is shared in its execution by professional staff as
assigned by the Library Director. The Library Director is accountable to the Village
Manager, the Board and the public for actual selections made by the staff, and
therefore, has the right to reject or recommend any materials contrary to the
recommendations of the staff.
IV. Collection Management
A. Formats In 2005 the Oak Brook Public Library (OBPL) holds
information and /or recreational literature in the following formats: Books (hardcover and
paperback monographs); serials (books, periodicals, newspapers, microforms);
audiocassettes; CDs; electronically- accessed sources including databases, Internet and
other online services; videocassettes; DVDs; and vertical file materials.
B. New Formats New formats are added to OBPL's collection when: 1.
They have developed to the point of proven value for information delivery; 2. OBPL can
afford them; 3. OBPL has the hardware to access them; and 4. OBPL has the
professionally- trained staff necessary to assist users adequately.
C. Gifts The Library Director reserves the right to accept or decline gifts
of materials Responsibility for appraisals and evaluations of donated materials belongs
to the donor Oak Brook Public Library will supply an acknowledgment that a gift was
accepted. Once accepted, gift materials become the sole property of the Library. The
addition or disposition of the materials shall be made according to the criteria set forth in
this Collection Management Policy and the Special Acquisitions Policy.
D. Withdrawal of library materials Removal of materials through a
weeding process is essential to establishing and maintaining the quality of the collection
Materials are withdrawn when they are out -of -date, no longer of interest, duplicated,
worn or mutilated.
E. Collection Evaluation and Maintenance The OBPL collection is
organized according to the Dewey Decimal Classification system and alpha - numeric
codes for easy access Collection evaluation and maintenance is based on 1) the
material's usefulness to the community; 2) frequency of use; 3) availability of more up-
to -date materials and 4) keeping the collection size appropriate to the size of the facility
Librarians are responsible for weeding the areas of the collection for which they select.
Weeding takes time, skill and a thorough knowledge of the materials and their possible
future value.
F. Disposal of Materials OBPL is governed by the Village Library Act
(75 ILCS 40). This statute does not address disposal of materials For the purpose of
providing an expeditious and responsible procedure for the disposal of library collection
materials the Village of Oak Brook Board of Trustees adopted 75 ILCS 5/4 -16 "Sale or
disposition of real or personal property" from the Local Library Act (75 ILCS 5) in the
Illinois Compiled Statutes This statute states: "Personal property having a unit value of
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$1,000 or less may be disposed of as the board may determine." Books and other
collection materials are personal property almost always with a unit value of less than
$1,000.
As adopted by the Village of Oak Brook Board of Trustees, the disposal procedure for
library collection materials falling into this category is:
1. The Library Director or his /her designees determine by condition and content if an
item may be sold or donated.
2. Discard items unfit for sale or donation.
3. Donate selected items through DuPage Library System recycling program or other
library recycling avenues when possible.
4. Offer withdrawn materials to the public at the Library.
5 Give the Friends of the Oak Brook Public Library (the Friends) title to the remaining
materials for their annual used book sale. Proceeds from those sales are used for
materials or equipment for the Oak Brook Public Library.
6 The Friends may donate materials not sold at the book sale to other not - for - profit or
charitable organizations.
7. Discard any remaining materials.
8 Include the number of withdrawals in each Library statistical report presented to the
Board of Trustees.
Equipment and furnishings continue to be disposed of through the process that applies
to all other departments of Village government.
V. Intellectual Freedom, Censorship and Request for Reconsideration of a Work
Ideas and knowledge are among the most powerful of human forces and are essential
for continual improvement for the individual and for society as a whole. They may be
learned and developed through various media and genre. The Oak Brook Public Library
seeks to serve all people in its service area by making access to ideas and knowledge
equally and impartially available to the best of its ability through print and nonprint
media. Toward this end, the Library seeks to purchase and retain the best and most
useful material to fulfill its goals The addition of items to the Library collection does not
indicate an endorsement of any idea, theory or policy contained therein.
The Oak Brook Public Library subscribes to the Library Bill of Rights, the Freedom to
Read statement and the Freedom to View statement (attached as Appendixes A, B and
C) as presented by the American Library Association Librarians on staff also subscribe
to the American Library Association's Code of Ethics, 1995 (attached as Appendix D).
The Oak Brook Public Library recognizes that individuals may at times have complaints
regarding materials added to the collection or lacking from the collection. Individuals
having complaints regarding materials in the collection may complete the "Request for
Reconsideration of Library Materials" form (Appendix E) and give it to a Library staff
person to be delivered to the Director. The Library Director will provide reviews and
selection logic used to support the selection along with the "Request for
Reconsideration" for the examination of the Library Commission. The Director and
Commissioners will discuss the reconsideration request at the next regularly scheduled
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Commission meeting. The requester will be invited to this meeting and offered time to
present his /her objections. No challenged item will be removed from the collection
before the Library Commission takes action on the request. The Village Manager and
the Village Board of Trustees will be informed of any "Request for Reconsideration" and
may participate in the Commission discussion. An anonymous "Request for
Reconsideration" will cause no action. The Library Commission will determine the
disposition of the challenged material by a majority vote of members present
Request for purchase may be made at any service desk. A request does not constitute
an order to buy an item, but alerts the selector for that area of the user's interest. The
selector will seek reviews and make a purchasing decision based on the Oak Brook
Public Library's criteria for selection set forth in this policy. Anonymous requests for
purchases will not be considered. A Library user's requests and borrowing record will
be kept confidential in accordance with the Library Records Confidentiality Act (75 ILCS
70).
VI. Review of Collection Management Policy
This policy will be reviewed and /or revised biennially in consultation with the Library
Commission. This policy and all subsequent revisions are subject to approval by the
Village of Oak Brook Board of Trustees.
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Appendix A
American Library Association
Library Bill of Rights
The American Library Association affirms that all libraries are forums for information and
ideas, and that the following basic polices should guide their services.
1. Books and other library resources should be provided for the interest,
information and enlightenment of all people of the community the library serves.
Materials should not be excluded because of the origin, background, or views of
those contributing to their creation
2. Libraries should provide materials and information presenting all points of view
on current and historical issues. Materials should not be proscribed or removed
because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to
provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting
abridgement of free expression and free access to ideas.
5 A person's right to use a library should not be denied or abridged because of
origin, age, background, or views.
6. Libraries which make exhibit space and meeting rooms available to the public
they serve should make such facilities available on an equitable basis,
regardless of the beliefs or affiliations of individuals or groups requesting their
use.
Adopted June 18, 1948
Amended February 2, 1961 and January 23, 1980, inclusion of "age" reaffirmed January
23, 1996 by the ALA Council.
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Appendix B
American Library Association
Freedom to Read Statement
It is in the public interest for publishers and librarians to make available the
widest diversity of views and expressions, including those that are unorthodox
or unpopular with the majority.
2. Publishers, librarians and booksellers do not need to endorse every idea or
presentation contained in the books they make available. It would conflict with
the public interest for them to establish their own political, moral, or aesthetic
views as a standard for determining what books should be published or
circulated.
3. It is contrary to the public interest for publishers or librarians to bar access to
writings on the basis of the personal history or political affiliations of the author.
4. There is no place in our society for efforts to coerce the taste of others, to
confine adults to the reading matter deemed suitable for adolescents, or to
inhibit the efforts of writers to achieve artistic expression.
5. It is not in the public interest to force a reader to accept with any expression the
prejudgment of a label characterizing it or its author as subversive or
dangerous.
6. It is the responsibility of publishers and librarians, as guardians of the people's
freedom to read, to contest encroachments upon that freedom by individuals or
groups seeking to impose their own standards or tastes upon the community at
large.
7. It is the responsibility of publishers and librarians to give full meaning to the
freedom to read by providing books that enrich the quality and diversity of
thought and expression. By the exercise of this affirmative responsibility, they
can demonstrate that the answer to a "bad" book is a good one, the answer to a
"bad" idea is a good one.
Adopted June 25, 1953
Revised January 23, 1972, January 16, 1991 and July 12, 2000 by the ALA Council and
the AAP Freedom to Read Committee.
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Appendix C
American Library Association
Freedom to View Statement
The Freedom to View, along with the freedom to speak, to hear, and to read, is
protected by the First Amendment to the Constitution of the United States. In a free
society, there is no place for censorship of any medium of expression. Therefore these
principles are affirmed:
To provide the broadest access to film, video, and other audiovisual
materials because they are a means for the communication of ideas. Liberty of
circulation is essential to insure the constitutional guarantee of freedom of
expression.
2. To protect the confidentiality of all individuals and institutions using film, video,
and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a
diversity of views and expression. Selection of a work does not constitute or
imply agreement with or approval of content.
4 To provide a diversity of viewpoints without the constraint of labeling or
prejudging film, video, and other audiovisual materials on the basis or the moral,
religious, or political beliefs of the producer or filmmaker or on the basis of
controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the
public's freedom to view.
This statement was originally drafted by the Freedom to View Committee of the
American Film and Video Association (formerly the Educational Film Library
Association). Endorsed by the ALA Council January 10, 1990.
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Appendix D
American Library Association
Code of Ethics, 1995
1 We provide the highest level of service to all library users through
appropriate and usefully organized resources, equitable access; and
accurate, unbiased, and courteous responses to all requests.
2. We uphold the principles of intellectual freedom and resist all efforts to
censor library resources
3. We protect each library user's right to privacy and confidentiality with
respect to information sought or received and resources consulted,
borrowed, acquired or transmitted.
4. We recognize and respect intellectual property rights.
5. We treat co- workers and other colleagues with respect, fairness and good
faith, and advocate conditions of employment that safeguard the rights
and welfare of all employees of our institutions.
6. We do not advance private interests at the expense of library users,
colleagues, or our employing institution.
7. We distinguish between our personal convictions and professional duties
and do not allow our personal beliefs to interfere with fair
representations of the aims of our institutions or the provision of
access to their information resources
8. We strive for excellence in the profession by maintaining and enhancing
our own knowledge and skills, by encouraging the professional
development of co- workers, and by fostering the aspirations of
potential members of the profession.
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REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL
Type of Material. Book Periodical Audiocassette Music CD Other
Title
Author /Performer
Publisher
Request initiated by
Name
Address
Street Address Village State
You are making this request on behalf of
Yourself An organization (name)
Other group (name)
1 To what in the work do you object? (Please be specific Cite pages /sections.)_
2 Did you read /listen to /view the entire work? If no, which parts?
3. Are there good features about this material? What are they?
4 What do you believe is the theme of this work?
5 What do you feel might be the result of reading /listening /viewing this work?
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For what age group would you recommend this material ?_
Are you aware of judgments of this work by literary critics?,
What would you like your library to do about this work ?_
Appendix E
Telephone
9. Is there a specific title of equal literary or artistic quality you recommend that would convey as
valuable a picture and perspective of the subject treated?
Signature of Requestor.
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Date
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H
Collection Management Policy
Bibliography
Cassell, Kay Ann and Elizabeth Futas. Developing public library collections, policies,
and procedures : A how- to -do -it manual for small and medium -sized
public libraries. New York: Neal- Schuman, 1991.
The How- to -do -it manual for small libraries, edited by William A. Katz. New York Neal -
Schuman, 1988.
Katz, William A Collection development: The selection of materials for libranes New
York: Holt, Rinehart and Winston, 1980.
Library acquisition policies and procedures, edited by Elizabeth Futas. Phoenix, AZ:
O ryx, 1977.
Segal, Joseph R. Evaluating and weeding collections in small and medium -sized public
libraries : The crew manual. Chicago- American Library Association,
1980.
Slote, Stanley J. Weeding library collections : library weeding methods, 3d ed.
Englewood, CO: Libraries Unlimited, 1989.
Weingand, Darlene E. Administration of the small public library, 3d ed Chicago
American Library Association, 1992.
Local Documents
Oak Brook Free Public Library : General policy. Adopted by the Village of Oak Brook
Board of Trustees, August 9, 1994.
Bensenville Community Public Library : Materials selection policy. Approved by the
Bensenville Library Board of Trustees, June 16, 1987.
Glenside Public Library District : Collection Development Policy. Amended and
approved by the Glenside Public Library District Board of Trustees,
November 17, 1993.
St. Charles Public Library District : Policies. Various sections including selection,
weeding, gifts, nonprint with section revisions between 1980 and 1992.
Adopted by the Village of Oak Brook Board of Trustees on 11 -25 -2003.
Ordinance 2003- LY -EX1 -S -1056.
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