S-1092 - 11/23/2004 - LIBRARY - OrdinancesORDINANCE 2004- LY -EX1 -S -1092
PAMPHLET
FRONT OF PAMPHLET
AN ORDINANCE ADOPTING A SPECIAL ACQUISITIONS POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
PUBLISHED IN PAMPHLET FORM THIS 24t i DAY OF November , 2004, BY ORDER OF THE
CORPORATE AUTHORITIES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES,
ILLINOIS
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Linda K Gonnella, CIVIC
Village Clerk
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ORDINANCE 2004-LY-EX1 -S-1 092
AN ORDINANCE ADOPTING A SPECIAL ACQUISITIONS POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
WHEREAS, in an endeavor to fulfill its mission, the Oak Brook Public Library seeks to develop
quality collections, resources and services designed to meet local needs in the delivery of quality services
for its patrons, and
WHEREAS, the Library Director and Library Commission have determined that an acquisition
policy will facilitate the future development of the Library's collection, and
WHEREAS, the Library Commission and Library Director have approved the Special Acquisitions
Policy, which is attached hereto as Exhibit A, and
WHEREAS, the Library Commission has recommended that the Village Board adopt the attached
Special Acquisitions Policy, and
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows
Section 1 The provisions of the preamble hereinabove set forth are hereby adopted as though
fully set forth herein
Section 2 The Special Acquisitions Policy, a copy of which is attached hereto and incorporated
herein as Exhibit A, is hereby approved and adopted in its entirety
Section 3 The Village Clerk is hereby authorized and directed to publish this ordinance in
pamphlet form in the manner provided by law
Section 4 All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed
to the extent of the conflict
Section 5 This ordinance shall be in full force and effect from and after its passage, approval
and publication as required by law
APPROVED THIS 23rd day of November, 2004
Kev Quinlan,
Vi age Presided
Ayes
Nays
Ordinance 2004-LY-EX1-S1092-
Adopting Special Acquisitions Policy
Page 2 of 2
PASSED THIS 23rd day of November, 2004
Trustees Aktipis, Caleel, Korin, Yusuf and Zannis
None
Absent Trustee Crai
0 IF 04A,
10
ATTEST
Linda K Gonnella, CMC
Village Clerk
EXHIBIT A
Village of Oak Brook
Library Special Acquisitions Policy
I. Principles and Purposes
A. Mission of the Oak Brook Public Library
The mission of the Oak Brook Public Library is to provide professional, responsive
service through qualified staff, a collection of print and non -print materials, and
electronic resources which will help users of the Library obtain information and reading
material to meet their personal, educational, and recreational needs.
B. Expanded Mission
The goals of the Oak Brook Public Library are:
• To provide Oak Brook Public Library patrons with opportunities for information,
learning and recreation through research, exhibits and other educational opportunities,
• To provide for the acquisition, preservation, use and display of special items, such as
art, musical instruments, artifacts and realia in support of the Mission of the Library.
I. Acquisitions
A. General Accessions Criteria
Authority to accept gifts of special materials, such as musical instruments, art,
artifacts and realia rests with the Manager of the Village of Oak Brook and the
Director of the Oak Brook Public Library, in consultation with the Oak Brook Library
Commission and within the confines of the Village of Oak Brook, Library Special
Acquisitions Policy.
• No one may obligate the Village of Oak Brook to accept any material or object not
consonant with the intent or spirit of the Village of Oak Brook, Library Special
Acquisitions Policy.
• The Village of Oak Brook will provide for preservation, storage, use and display in
keeping with professionally accepted standards.
• The Village of Oak Brook will consider all moral, legal, and ethical implications of
potential acquisitions and document such acquisitions as to provenance.
• The Village of Oak Brook will follow accepted practice regarding de- accession of
materials.
The Village of Oak Brook will subscribe to the provisions of the UNESCO
Convention prohibiting and preventing the illicit import, export, and transfer of
ownership of cultural property (Nov. 14, 1970)
• Neither the Village of Oak Brook staff nor members of the Oak Brook Public Library
Commission shall offer appraisals of monetary value of objects to donors, or reveal
the Village of Oak Brook's insurance value for the purpose of establishing a fair
market value of gifts offered to the Village of Oak Brook. Donors seeking to take an
income tax gift deduction must obtain an independent appraisal from an authorized
appraiser.
• All objects or materials deposited with the Oak Brook Public Library for possible
acquisition shall have identification and be covered by insurance by the owner The
owner shall complete and sign a copy of the form used for such purposes. Such
objects are not to be deposited on the Oak Brook Public Library premises for longer
than thirty (30) days. The Oak Brook Public Library accepts no responsibility for
notification of individuals for the return of such deposits. Items not claimed within
two (2) years of deposit will be disposed of by the Oak Brook Public Library
Commission or the Library Director.
B. Scope of Collection
1. Current Priorities and Limitations of Collection
The Oak Brook Public Library contains the following collection strengths,
• A handmade quilt used as a wall hanging;
• A grand piano;
• Two bronze sculptures.
2. Desired Collecting areas
The Village of Oak Brook will collect
• Sculptures for display inside and outside the Library,
• Equipment for accessing electronic and other media in the Library;
• Musical instruments, primarily for use in the meeting room of the Library;
• Other art for display in the Library.
The Village of Oak Brook will not collect.
• Items that cannot be preserved or are in poor condition,
• Items for which there is not display space
2
C. Deaccessioning
Gift items may be de- accessioned on advice of the Director and the Oak Brook Public
Library Commission and with the approval of the Village Manager. The Village of Oak
Brook does not sanction the sale or gift of deaccessioned objects to its employees,
officers, Village trustees or staff, or their representatives
Proceeds from the sale of de- accessioned materials will be used for acquisitions to the
Oak Brook Public Library.
If the material to be deaccessioned was purchased by the Village of Oak Brook, it may be
disposed of in whatever manner the Village Manager, in consultation with the Library
Director and Library Commission, deems appropriate. It may be sold by bid, traded,
offered at public auction, given outright, or discarded.
If material to be deaccessioned was donated to the Village of Oak Brook, it will be
disposed of only in a manner that will protect the interests, objectives, and legal status of
the Village of Oak Brook. This may include returning it to original donor, sale, trade,
offering at public auction, or discard
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ORDINANCE 2004- LY -EX1 -S -1092
PAMPHLET
BACK OF PAMPHLET
AN ORDINANCE ADOPTING A SPECIAL ACQUISITIONS POLICY
FOR THE OAK BROOK PUBLIC LIBRARY
PUBLISHED IN PAMPHLET FORM BY ORDER OF THE CORPORATE AUTHORITIES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS