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S-1216 - 12/11/2007 - LIBRARY - OrdinancesORDINANCE 2007- LY -EX1 -S -1216 AN ORDINANCE ADOPTING A REVISED COLLECTION MANAGEMENT POLICY FOR THE VILLAGE OF OAK BROOK PUBLIC LIBRARY WHEREAS, the Library Director has prepared and recommended the attached revised Collection Management Policy for the Village of Oak Brook Public Library (the "Library'), and WHEREAS, the Village of Oak Brook Library Commission has reviewed this Collection Management Policy and recommended that the Village Board approve the Collection Management Policy for the Library, and NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows Section 1 That the Collection Management Policy, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its entirety superseding all prior editions of the Village of Oak Brook Public Library Collection Management Policy Section 2 That all ordinances or parts thereof in conflict with the provisions of this ordinance be and the same are hereby repealed to the extent of such conflict Section 3 That the Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law Section 4 That this ordinance shall be in full force and effect from and after its passage, approval and publication as required by law APPROVED THIS 11th day of December, 2007 John W Craig Village President PASSED THIS 11th day of December, 2007 Ayes Trustees Carson, Kennedy, Manofsky, Saiyed, Sanford and Wolin Nays None Absent None F a, *tom ' . '•� * J, �! ATTEST Charlotte K Pruss Village Clerk OAK BROOK PUBLIC LIBRARY COLLECTION MANAGEMENT POLICY Table of Contents Page Statement of Purpose 2 II. Criteria for Selection 2 III Selection Responsibility 2 IV Collection Parameters 3 A Formats B. New Formats C Evaluation, Maintenance and Weeding D Disposal of Library Materials V. Intellectual Freedom and Request for Reconsideration 3 of Library Material VI Review of Collection Management Policy 4 VII Appendices 5 A. ALA — Freedom to Read Statement B ALA — Freedom to View Statement C Request for Reconsideration of Library Material Form 1 I. Statement of Purpose This Collection Management Policy provides guidance to the Library Director and department heads at Oak Brook Public Library and informs the public about the principles upon which selection and retention of collection materials are based. This policy states goals and indicates boundaries that assist librarians in selecting and withdrawing materials. II. Criteria for Selection The Oak Brook Public Library seeks to select, organize, preserve and provide materials which satisfy the informational, educational, recreational, social, cultural and personal needs of its community As more materials are published /produced annually than can be economically or practically added to the library's collections, collection managers must be selective and strive toward excellence in collection management Favorable reviews from reputable sources are used by selectors to support the purchase of materials for addition to the Library collections Additionally, the following factors will be taken into account when selecting materials Expressed or anticipated needs within the community; Individual merit of the work, based on the following criteria 1. The authority and reputation of the author /performer /producer of the work; 2 The scope of the work, its purpose and intended audience, timeliness, accuracy, coverage and date of publication, 3 The work's significance relative to other works on the subject and to other materials in the collection, 4. The quality and suitability of the format for library use; 5. Popular demand; and 6. Price • Attempts shall be made to acquire materials listed in standard bibliographies and indexes. • Needs and interests of civic groups, business and cultural organizations and cooperative programs in the community are considered in the selection of materials • Materials which represent various religious, political and social points of view shall also be considered. • Requests for purchase may be made at Reference desks A request does not constitute an order to buy an item, but alerts the selector for that area -of the user's interest The selector will seek reviews and make a purchasing decision based on the Oak Brook Public Library's criteria for selection set forth in this policy Anonymous requests for purchases will not be considered A Library user's requests and borrowing record will be kept confidential in accordance with the Library Records Confidentiality Act (75 ILCS 70). • Selection consideration will be given to the work as a whole. No work shall be excluded because of specific passages or pieces taken out of context III. Selection Responsibility Ultimate responsibility for the selection of library materials and management of the Oak Brook Public Library collections rests with the Library Director The Library Director 2' operates the Library under the direction of the Village Manager and by the authority and within the policies adopted by the Village of Oak Brook Board of Trustees as recommended by the Library Commission Collection management responsibility is shared in its execution by professional staff as assigned by the Library Director. The Library Director is accountable to the Village Manager, the Board and the public for actual selections made by the staff, and therefore, has the right to reject or recommend any materials contrary to the recommendations of the staff. IV. Collection Parameters A. Formats The Oak Brook Public Library (OBPL) has materials in the following formats: Books; serials, audiocassettes, CDs, electronic resources; videocassettes and DVDs B. New Formats New formats are added to OBPL's collection when they are affordable, accessible and deemed valuable by the profession C. Evaluation, Maintenance and Weeding The OBPL collection is organized according to the Dewey Decimal Classification system Collection evaluation is based on: 1) The material's usefulness to the community, 2) Frequency of use; 3) Availability of current materials and 4) Physical constraints. Librarians are responsible for weeding the areas of the collection for which they select. Removal of materials through the weeding process is essential to establish and maintain the quality of the collection. Materials are withdrawn when they are out -of -date, no longer of interest, duplicated, worn or mutilated D. Disposal of Library Collection Materials The Library Director or his /her designees determines whether an item may be sold or donated by its condition and content. V. Intellectual Freedom and Request for Reconsideration of Library Material The Oak Brook Public Library endorses the American Library Association's Freedom to Read statement and the Freedom to View statement (attached as Appendixes A, B and C). Individuals who have complaints regarding materials in the collection, may complete the "Request for Reconsideration of Library Materials" form (Appendix E). The Library Director and Library Commissioners will discuss the reconsideration request at the next regularly scheduled Commission meeting. The requester will be invited to this meeting to present his /her objections. No challenged item will be removed from the collection before the Library Commission takes action on the request The Village Manager and the Village Board of Trustees will be informed of any "Request for Reconsideration" and 3 may participate in the Commission discussion An anonymous "Request for Reconsideration" will cause no action The Library Commission will determine the disposition of the challenged material by a majority vote of members present. VI. Review of Collection Management Policy This policy will be reviewed and /or revised biennially in consultation with the Library Commission. This policy and all subsequent revisions are subject to approval by the Village of Oak Brook Board of Trustees. A Appendix A American Library Association Freedom to Read Statement It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those that are unorthodox or unpopular with the majority. 2 Publishers, librarians and booksellers do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral, or aesthetic views as a standard for determining what books should be published or circulated. 3. It is contrary to the public interest for publishers or librarians to bar access to writings on the basis of the personal history or political affiliations of the author. 4 There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression. 5. It is not in the public interest to force a reader to accept with any expression the prejudgment of a label characterizing it or its author as subversive or dangerous. 6 It is the responsibility of publishers and librarians,.as guardians of the-,,people's freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large. 7 It is the responsibility of publishers and librarians to give full meaning ,to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a "bad" book is a good one, the answer to a "bad" idea is a good one Adopted June 25, 1953 Rev1sed January 23, 1972, January 16, 1991 and July 12, 2000 by the ALA Council and the AAP Freedom to Read Committee. C , ' , 5 Appendix B American Library Association Freedom to View Statement The Freedom to View, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States. In a free society, there is no place for censorship of any medium of expression. Therefore these principles are affirmed: To provide the broadest access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression. 2 To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials. 3 To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of content 4 To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video, and other audiovisual materials on the basis or the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content. 5. To contest vigorously, by all lawful means, every encroachment upon the public's freedom to view. This statement was originally drafted by the Freedom to View Committee of the American Film and Video Association (formerly the Educational, Film Library Association). Endorsed by the ALA Council January 10, 1990. 09 Appendix C REQUEST FOR RECONSIDERATION OF LIBRARY MATERIAL Type of Material Book Periodical Audio -book Music CD DVD/VHS Other Title Author /Performer Publisher Request initiated by Name Address Street Address Village State Telephone 1 To what in the work do you object? (Please be specific Cite pages /sections 2 Did you read /listen to /view the entire work? If no, which parts? 3 Are there good features about this material? What are they? 4 What do you believe is the theme of this work? 5 What do you feel might be the result of reading /listening /viewing this work? 6 7 8 For what age group would you recommend this material ?_ Are you aware of judgments of this work by literary critics? What would you like your library to do about this work ?_ 9 Is there a specific title of equal literary or artistic quality you recommend that would convey as valuable a picture and perspective of the subject treated? Signature of Requestor. 7 Date