Loading...
S-1217 - 12/11/2007 - LIBRARY - OrdinancesORDINANCE 2007- LY -EX1 -S -1217 AN ORDINANCE ADOPTING A REVISION OF THE GENERAL POLICY FOR THE OAK BROOK PUBLIC LIBRARY WHEREAS, the Village Board of the Village of Oak Brook passed Ordinance 94- LY -E1 -S -778 entitled, "An Ordinance Adopting a General Policy for the Oak Brook Free Public Library" on August 9, 1994, and WHEREAS, the General Policy, (hereinafter referred to as, "Policy"), adopted in 1994, requires the Library Director and Library Commission to review that Policy biennially which was last modified on October 11, 2005 and codified as Ordinance S -1136, and WHEREAS, the Library Commission and Library Director recommend revisions in the section in the Policy pertaining to a clarification of interlibrary loan fees and procedures and an update of library hours of operation, and WHEREAS, the attached revisions have been approved by both the Oak Brook Library Commission and the Library Director, and NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows Section 1 The revision of the Policy, a copy of which is attached hereto and incorporated herein as Exhibit A, is hereby approved and adopted in its entirety Section 2 The Village Clerk is hereby authorized and directed to publish this ordinance in pamphlet form in the manner provided by law Section 3 This ordinance shall be in full force and effect from and after its passage, approval and publication as required by law Section 4 All ordinances or parts thereof in conflict with the provisions of this ordinance be and the same are hereby repealed to the extent of such conflict Section 5 The attached revision to the Policy supersedes the General Policy adopted by this Board on October 11, 2005 APPROVED THIS 11th day of December, 2007 Jobfn W Craig Vi ,Ifage President f l Ordinance 2007-LY-EX1 -S-1 217 Adopting Revision to General Policy for Library Page 2 of 2 PASSED THIS 11th day of December, 2007 Ayes Trustees Carson, Kennedy, Manofsky, Saived, Sanford and Wolin Nays None Absent None �.aq °O°°tttt�tt/d��- •',,,s t S yea "i�'�:K ATTEST I/ Charlotte K Pruss Village Clerk OAK BROOK PUBLIC LIBRARY GENERAL POLICY Table of Contents Page I Mission Statement 3 II Governance 3 III Use of the Library 3 A Community Profile and User Groups B Hours and Holidays C Limitations for Children by Age D Unattended Children IV Library Cards 4 A Definition of a Valid Library Card B Library Card Application Requirements C Borrowing Privileges D Reciprocal Borrowing Privileges E Purchased Nonresident Cards V Library Services 6 A Professional Reference Service B Interlibrary Loan C Renewal of Materials D Reciprocal Borrowing for Non -Oak Brook Cardholders VI Library Materials 7 A Loan Periods B Fees and Charges C Maximum Charge D Lost, Damaged Material E Invalidated Library card F Returned Checks G Overdue Notices VII Library User Responsibilities 8 A Presentation and Authority of the Library Card B Lost Cards C Respect for Library Environment D Computer Lab Use E Personal Property F Library User Behavior G Suspension of Privileges VIII Incident Report 9 A Accident or Injury Reports B Disciplinary Actions 1 IX Gifts A Acceptance Criteria B Acceptance Limitations X Provision for Review of This Policy 10 XI Appendices 11 A ALA — Library Bill of Rights B ALA — Code of Ethics 2 MISSION STATEMENT The mission of the Oak Brook Public Library is to provide professional, responsive service and to promote the development of independent, self - confident and literate citizens through the provision of open access to cultural, recreational, intellectual and informational resources II. GOVERNANCE The Oak Brook Public Library is established and maintained by the Board of Trustees of the Village of Oak Brook under the Village Library Act (75 ILCS 40) The Board of Trustees provides the building and appropriate funding for the provision of library services for the community The Board of Trustees appoints Library Commissioners according to law (75 ILCS 40/2) and appoints and employs a professional library administrator known as the Library Director The Board of Trustees approves all policies developed by the Library Commission and the Library Director The Library Commission consists of three to seven members appointed by the Board of Trustees for three year terms The Library Commission is an advisory commission which assists the Library Director in developing policies for library operations and services and advocates library needs and services to the Board of Trustees The Library Commission promotes the Library in the Village of Oak Brook Commissioners are encouraged to participate in professional organizations and educational opportunities for library trustees The Village Manager, as chief operating executive of the Village, is responsible for the administration and enforcement of all ordinances, policies and directives adopted by the Board of Trustees to facilitate the administration of the Oak Brook Public Library The Village Manager is responsible for recommending to the Village Board a candidate for Library Director in the event of a vacancy and is the direct supervisor of the Library Director. The Library Director plans and administers all library activities consistent with policies and ordinances adopted by the Board of Trustees The Library Director works closely with the Library Commission to fully inform the Board of Trustees of library operations, services and needs The Library Director is responsible for creating and maintaining a library which achieves Illinois State standards as set forth in Serving Our - Publrc Standards for Illinois Public Libraries III. USE OF THE LIBRARY A Community Profile and User Groups The Village of Oak Brook was incorporated in 1958 According to the U S Census of 2000 Oak Brook's population was 8702, excluding unincorporated areas By 2006 the estimated population had increased slightly to 8,863 About 30 subdivisions make up the residential portion of the community It is a multicultural community The business community features several mall shopping areas Oak Brook contains the headquarters for several national and international for - profit companies and not - for - profit organizations Collection materials, services and programs are provided to meet to the needs and interests of all ages and abilities represented in the community B Hours and Holidays Oak Brook Public Library is available for use by the general public during its regularly scheduled open hours Library hours are determined by the Village of Oak Brook Board of Trustees Oak Brook Library is open during the following hours Monday through Thursday 9 30 a.m -- 9 00 p m 3 Friday and Saturday 9 30 a m -- 5 00 p m Sunday (between Labor Day and Memorial Day weekends) 1 00p m -- 5 00 p m Oak Brook Library is closed on the following days New Year's Day, Easter, Memorial Day (including the immediately preceding Sunday or following Monday), Independence Day, Labor Day, Thanksgiving Day and Friday, Christmas Eve and Christmas Day Shortened hours are observed on the Friday before Easter, the Wednesday before Thanksgiving and New Year's Eve Non - emergency closings beyond those regularly scheduled will be posted at the Library and in the Library's telephone message one week prior to the date Emergency closings will be posted and announced as soon as possible Library personnel announce the end of the daily Library hours at thirty minutes, fifteen minutes and five minutes before closing time Copiers are turned off and all special services such as taking Library card applications and telephone renewal of materials cease fifteen minutes prior to closing C Supervision Requirements for Children Children under the age of eight (8) must be under the direct supervision of a caretaking adult at all times Children age eight (8) through ten (10) may not be left unattended at the Library for more than one hour Children age eleven (11) through fourteen (14) may not be left unattended at the Library for more than three hours Youth age fifteen (15) to seventeen (17) may be unattended in the Library D Unattended Children In the event that a child is unattended beyond the allotted time or without transportation when the Library closes, an attempt will be made to contact the parent/guardian If a parent /guardian cannot be contacted, Library personnel will contact the Oak Brook Police Department to provide assistance in locating a parent /guardian and, if necessary, a safe environment for the child until the parent/guardian can be located If Police assistance is unavailable, Library personnel will contact the Illinois Department of Children and Family Services IV. LIBRARY CARDS AND BORROWING PRIVILEGES A Definition of a Valid Library Card An Oak Brook Public Library card is valid when it conforms to the following conditions • It is registered with the holder's correct name and permanent address in the Library database, and • The outstanding charges against the holder do not exceed $3 00, and • The card has not expired, and • It is issued to the person in possession of the card B. Library Card Application Requirements Oak Brook Public Library issues cards free of charge to 12 Residents Anyone residing within incorporated Oak Brook This does not include persons who have an Oak Brook address living in unincorporated areas A photo ID and proof of residency is required at the time of application for a Library card Post office boxes are not acceptable as proof of residency Although there is no minimum age for issuance of a Library card, a parent/guardian signature is required on applications for cards for children under the age of eighteen (18) The parent /guardian must sign the registration card in person at the Library and may use his /her identification for his /her minor children Resident cards are valid for three (3) years Proof of residency is required for renewal of library cards. 2 Property owners (non- resident) Library service shall be provided free of charge to an individual nonresident owning taxable property within Oak Brook This privilege shall be extended to only one person (the first applicant) for each parcel of taxable property Identification and proof of ownership is required at the time of application for a library card These cards are valid for one (1) year Proof of ownership is required for renewal of the library card 3 Local businesses, non - profit organizations and Village employees The Library makes courtesy cards available at no cost to local businesses and nonprofit organizations and to Village of Oak Brook employees who are unserved by another public library under the following conditions a The business or nonprofit organization must have an office located within the incorporated limits of the Village of Oak Brook and may not be a post office box only b Application must be made in person using the courtesy card application form, which names a maximum of three persons as authorized borrowers and a statement signed by the highest ranking officer /supervisor in the Oak Brook office that the business or organization takes responsibility for all materials borrowed on the library card and understands the borrowing limitations of the card c The library card is issued in the name of the business and remains on file at the Library Persons requesting to borrow materials on the card must show identification each time they use the card d Borrowing privileges include Oak Brook Public Library materials and interlibrary and direct loans subject to the limitations listed above These cards are local use only and do not carry reciprocal borrowing privileges Courtesy cards are valid for one (1) year, Prior to renewal, the application shall be updated noting any changes in address and /or authorized borrowers The business or nonprofit organization may change authorized borrowers as desired provided a new form is placed on file in the Library stating the authorized borrowers' names e Full -time and , regular part -time employees of the Village of Oak Brook who are not served by another public library may register fora courtesy card that is valid for one (1) year Identification including proof of address and Village employment is required for courtesy card registration and renewal (Employees residing in an area served by another public library may register as reciprocal borrowers and are given resident privileges ) C Borrowing Privileges 5 Holders of valid Oak Brook Public Library cards subject to library policies and procedures, are granted borrowing privileges, program participation and the use of all services offered by the library with the exception of Internet access for minor children Minor children may access the Internet according to the level of permission authorized by the parent/guardian who co -signs the child's library card application Holders of valid Oak Brook Public Library cards also receive reciprocal borrowing privileges at cooperating inter- system and antra- system libraries, subject to Library and DuPage Library System policies and procedures D Reciprocal Borrowing Privileges Reciprocal borrowing privileges at the Oak Brook Public Library are extended to a holder of a valid Illinois public library card whose clear record can be verified and who holds a card issued by a library that subscribes to the Reciprocal Borrowing Code A reciprocal borrower receives the same services as a resident card holder, with the - following restrictions • may not place holds, • does not receive interlibrary loan services; • must pay a fee for an Internet Card in order to access and use the library computer services. As with resident card holders, circulating items may be renewed in person, on -line or by phone If a borrower returns an Oak Brook Public Library item to another library, whether another library in the MAGIC system or not, then the borrower remains responsible for the item and any late fees accrued until it reaches the Oak Brook Public Library E Purchased Nonresident Cards Persons residing in areas unserved by a public library may purchase an Oak Brook Public Library nonresident card The fee for this card is determined by the Village of Oak Brook Board of Trustees according to the formula set forth by the State of Illinois This card is valid for one (1) year V. LIBRARY SERVICES The Oak Brook Public Library offers the public use of all books, databases, audiovisual materials and magazines owned by the library In addition to its own holdings, the library offers holders of valid Oak Brook Library cards A Professional Reference Service Qualified reference staff service is available during the Library's hours of operation to answer inquiries B Interlibrary Loan Oak Brook Public Library is a member of the Illinois Library and Information Network (ILLINET) and participates in interlibrary loans in accordance with the current ILLINET Interlibrary Loan Code Interlibrary loans are subject to the rules of the lending institution regarding loan period, renewal, charges, etc Borrowers are required to pay the lending library's charges for interlibrary loans prior to receipt of the material Oak Brook Public Library adds no charges to Illinois in -state interlibrary loan transactions with the exception of overdue fines Materials loaned from out of state libraries require a twenty dollar ($20) pre -paid fee for each item This amount will be applied to any fees charged by the loaning library and to shipping /handling costs Any additional costs will be collected upon receipt of the item loaned and any amount not used will be refunded C Renewal of Materials Materials that are not reserved and are available to be renewed may be renewed in person, via telephone or via the library's website catalog Telephone renewal of materials will follow procedures established by the Oak Brook Public Library VI. LIBRARY MATERIALS A Loan Periods Loan periods for the various item types are set forth in circulation procedures Loan periods are determined by item type, not borrower type Materials borrowed through interlibrary or direct loan are subject to the restrictions placed by the lender Oak Brook Public Library reserves the right to limit quantities of item types B Fees and Charges The following fees and charges are hereby established Nonresident cards Nonresident computer user card Video cassettes, DVDS, per circulation period Replacement Library card Returned checks Interlibrary (Illinois & out -of- state) loan transactions including loans and photocopies which need not be returned Out -of -state interlibrary loans Overdue charges, per day, per item, not to exceed $10 00 per item Books, periodicals, audiocassettes, compact disks, CD -ROMS, kits, circulating software, vertical file items Established annually according to the formula established by Illinois State Law $500 $1 00 $500 As determined by the Village Finance Officer As determined by the lending institution $20 00 (refundable if not used, or may be increased if costs are greater) $010 Video cassettes, DVDs $1 00 C Maximum Charge The maximum charge for any unreturned item shall not exceed the replacement cost of such item plus any overdue fines (such fines not to exceed $10 00) plus a five dollar ($5 00) processing fee D Lost, Damaged Material 7 K Collection items that are lost or damaged beyond repair will result in a fine equal to the cost of the item, plus a five dollar processing fee ($5 00) and any overdue fines If the'lost material is found and returned within thirty (30) days of the due date of the item, the library will refund the cost of the item, provided it is in good condition, less the five dollar ($5 00) processing fee and maximum overdue charges A minimum of one dollar ($1 00) will be charged for any damage to library materials Books that are damaged beyond repair must be replaced "Damaged beyond repair" includes but is not limited to water damaged, chewed, burned, having substantial stains or markings, numerous ripped pages or kits returned with parts missing E Invalidated Library Card Cards for borrowers accruing charges of three dollars ($3 00) or more are invalidated until the fines /fees problem is resolved Parents /Guardians' cards are invalidated when their child accrues three dollars ($3 00) or more in outstanding fines /fees F Overdue Notices A maximum of three (3) notices are mailed to borrowers to seek return of Library materials Oak Brook Public Library staff performs shelf checks for items listed on a notice Upon verification that the material is still checked out and not on the shelf, notices are mailed to borrowers The library card of a borrower who is sent a second (billing) notice is invalidated until the overdue materials problem is resolved G. Returned Checks Any library user whose check is returned for any reason will be charged ,a, returned check fee at the rate set by the Village Finance Officer in addition to the amount of the check VII. LIBRARY USER RESPONSIBILITIES A Presentation and Authority of the Library Card A Library user must present his or her library card at the time of each borrowing transaction or computer lab use A Library card issued to an individual may be used only by that individual Cards are not transferable A library card holder is responsible for all materials borrowed on his or her card Parents /Guardians are responsible for lost, damaged or overdue, materials borrowed by their children under the age of eighteen (18) B Lost Cards Lost cards should be reported to the library as soon as possible Card holders are not held responsible for items borrowed on a card after the card has been reported lost The replacement fee for a los °t card is five dollars ($5 00) C Respect for Library Environment Library users are to behave in a manner suitable to a public library, a place where people- come for reading and quiet study The safety and comfort of all people in the library is important Library users are expected to respect all library property and to use all furnishings, equipment and collections with care No smoking is allowed in the library Eating and drinking, including alcoholic beverages, are allowed at the discretion of the Library Director in conformance with all applicable statutes and Village Policies and Ordinances 0 Running is not permitted in the Library Proper attire which includes shoes and shirt is required at all times Library users are requested to assist in the effort to provide a generally quiet atmosphere by conversing in low tones, turning off or setting on vibrate cell phones and pagers while in the main area of the Library Cell phones may only be used in the Lobby D Computer Lab Use Only persons with full Internet access authorization are permitted in the main computer lab in the Reference Section. In the event a child with limited access authorization needs to use the main computer lab, his /her parent /guardian must be in attendance at the same workstation as the child throughout the work session Children under age fourteen (14) not using a workstation with a parent/guardian are not permitted in the main computer lab The computers in the Youth Services area have filtered access appropriate for use by children The computers in the Lobby also have filtered internet access appropriate for use by children E Personal Property Library users are responsible for their personal property in the library Oak Brook Public Library takes no responsibility for personal property lost or stolen on the premises F Library User Behavior Patrons will behave in an appropriate manner Inappropriate behavior may include, but is not limited to 1 Being disrespectful or abusive to staff, 2 Shouting or raising one's voice, throwing items or cursing or threatening anyone, 3 Refusing to follow library policies and procedures G Suspension of Privileges Individuals who fail to abide by these rules or other regulations of the library may have all library privileges suspended immediately and may be asked to leave the library `premises' by the Library Director, or the staff member in charge of the library when the Library Director is absent' "The duration of the suspension of privileges will be determined and the privileges that are suspended will be specified by the Library Director, in accordance with 75 ILCS 5/4 -7(11) Any individual with a grievance regarding suspended privileges may request that the Library Commission review the decision at its regularly scheduled meeting VIII. INCIDENT REPORT A Accident or Injury Reports Oak Brook Public Library, as a department of the Village of Oak Brook, is a member of the Intergovernmental Risk Management Agency (IRMA) IRMA accident, injury, property damage, vehicle accident and worker's compensation (ILL Form 45) reporting forms are completed whenever an accident, injury, or property damage incident occurs to a library user or employee of the library while at the library or to the equipment or property of the library These forms are available at each service desk, from the Library Director or the Assistant Village Manager and should be filled out by the Librarian -in- Charge and /or a Division /Department Head with the assistance of the Assistant Village Manager B Disciplinary Actions 9 A disruptive person who fails to respond to a request by a staff member for appropriate library behavior may be written up in a disciplinary report and may be asked to leave the Library If the individual refuses or becomes abusive, Library personnel will call the police for assistance IX. GIFTS A Acceptance Criteria The Library Director reserves the right to accept or decline gifts of equipment, materials or money to the Library Responsibility for appraisals and evaluation of donated materials belongs to the donor The Oak Brook Public Library will supply an acknowledgment that a gift was accepted Once accepted, gift equipment or materials become the sole property of the Library The addition or disposition of gift equipment or materials shall be made according to the criteria set forth in the Collection Management Policy and this General Policy Obsolete property shall be disposed of pursuant to state statute B Acceptance Limitations The Library Director reserves the right to accept or decline monetary gifts not exceeding $2,500 Monetary gifts in excess of $2,500 shall be reviewed and approved by the Village President and the Board of Trustees X. PROVISION FOR REVIEW OF THIS POLICY This policy is the basis for the operation and services offered,by the,Oak, Brook Public .Library It will be reviewed and /or revised and approved biennially by the Library Director, and adopted_ by,,the Library Commission This policy and all subsequent revisions are subject to the approval of the Village of Oak Brook Board of Trustees Adopted by the Village of Oak Brook Board of Trustees on 10 XI. APPENDICES Appendix A American Library Association Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic polices should guide their services. 1 Books and other library resources should be provided for the interest, information and enlightenment of all people of the community the library serves Materials should not be excluded because of the origin, background, or views of those contributing to their creation. 2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. 3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. 4. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas 5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. . f 6. Libraries which make exhibit space and meeting rooms 'available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individual`s"6t group`s'`requ`esting'their use. Adopted June 18, 1948 Amended February 2, 1961 and January 23, 1980, inclusion of "age" reaffirmed January 23, 1996 by the ALA Council. Appendix B American Library Association Code of Ethics, 1995 1. We provide the highest level of service to all library users through appropriate and usefully organized resources; equitable access; and accurate, unbiased, and courteous responses to all requests. 2 We uphold the principles of intellectual freedom and resist all efforts to censor library resources. 3. We protect each library user's right to privacy and confidentiality with respect to information sought or received and resources consulted, borrowed, acquired or transmitted. 4. We recognize and respect intellectual property rights. 5 We treat co- workers and other colleagues with respect, fairness and good faith, and advocate conditions of employment that safeguard the rights and welfare of all employees of our institutions. 6. We do not advance private interests at the expense of library users, colleagues, or our employing institution. 7. We distinguish between our personal convictions and professional duties and do not allow our personal beliefs to interfere with fair representations of the aims of our institutions or the provision of access to their information resources. 8. We strive for excellence in the profession by maintaining and enhancing our own knowledge and skills, by encouraging the professional development of co- workers, and by fostering the aspirations of potential members of the profession. ' - ' ' 12