Agenda - 08/09/2016 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, AUGUST 9, 2016
7:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESIDENT’S OPENING COMMENTS
A. Drake Oak Brook Hotel Planned Development Presentation – 2301 York Road
4. RESIDENT/VISITOR COMMENT
5. APPROVAL OF MINUTES
A. Regular Executive Meeting Minutes of May 24, 2016
B. Regular Board of Trustees Meeting of July 12, 2016
6. CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payable: Manzo/
Yusuf
For Period Ending July 27, 2016 - $1,263,202.47
For Period Ending August 4, 2016 - $1,629,606.53
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services – June 2016 -
$8,841.25 (FY16 – YTD - $41,673.76)
2) Clark, Baird, Smith, LLP – Legal Services – June 2016 - $2,213.00 (FY16 – YTD - $2,213.00)
3) Rathje Woodward, LLC - Legal Services - June 2016 - $3,333.33 (FY16 – YTD - $23,299.98)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR
2016- YTD - $94,123.48
4) DU-COMM – Police Department Quarterly Shares August 2016 – October 2016 - $104,072.00
5) DU-COMM – Fire Department Quarterly Shares August 2016 – October 2016 - $40,336.50
6) DuPage Water Commission – June 2016 - $556,872.00
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7) Paramedic Services of Illinois – July 2016 - $43,009.00
8) BlueCross BlueShield – June 2016 - $439,554.87
9) J.A. Johnson Paving – 2016 Street Improvement Project – Payout #2 - $632,028.98
10) Christopher B. Burke Eng. LTD – 2016 Street Improvement Project Construction Engineering
Services – Payout #2 - $33,377.00
11) Du Page Convention and Visitors Bureau – Co-Op Invoice – May 2016 through June 2016 -
$32,403.00
12) Du Page Convention and Visitors Bureau – Quarterly Invoice – April 2016 through June 2016 -
$27,013.55
13) Vian Construction Co., Inc. – Emergency Water Main Break Repair – June 28, 2016 & June 29,
2016 - $23,751.40
14) Currie Motors – Two Police Vehicles - $77,312.66
15) Melrose Pyrotechnics Inc –Taste of Oak Brook Fireworks – 23,000.00
16) Ravenswood Special Events Inc – Taste of Oak Brook - $50,715.76
B. Approval of Payroll: Manzo/
Yusuf
1) For Pay Period Ending July 16, 2016 - $803,296.75
2) For Pay Period Ending July 30, 2016 - $791,744.00
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Heating Oil Tank Removal, Concrete Work, and Waterproofing at the Heritage Center Adler/
Tiesenga
D. Budget Adjustments
1) Sports Core - Golf Adler/
Baar
E. Ordinances & Resolutions
1) RESOLUTION 2016-IRMA-R-1582, A Resolution Appointing Representatives to the
Intergovernmental Risk Management Agency
Moy
2) RESOLUTION 2016-IMRF-R-1581, A Resolution Amending R-621 and Appointing the
Authorized Agent Representing the Village of Oak Brook, Illinois in the Illinois Municipal
Retirement Fund
Lalmalani
3) Resolution 2016-FI-BNKSRV-SA-R-1583, A Resolution Adding and Removing Various
Officers as Signatories on Village Bank Accounts
Lalmalani
4) RESOLUTION 2016-FI-BNKSRV-SA-R-1584, A Resolution for Corporate Authority
Certificate and Trading Authorization for Brokerage Accounts
Lalmalani
5) ORDINANCE 2016-PP-S-1470, An Ordinance Authorizing the Sale through Electronic Auction
or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of
Oak Brook
Lalmalani
6) ORDINANCE 2016-ZO-TA-G-1082, An Ordinance Approving a Text Amendment to Section
13-11-9 of the Zoning Ordinance of the Village of Oak Brook
Moy/
Baar
F. Village of Oak Brook – Monthly Financial Report – June 2016 Manzo/
Yusuf
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7. ITEMS REMOVED FROM CONSENT AGENDA
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) RESOLUTION 2016-BD-CL-REC-D-R-1579, A Resolution Authorizing the Destruction of
Verbatim Recordings of Certain Closed Meetings of the Village Board of Trustees
Lalmalani
B. Text Amendments to Chapter 10, Village Code of Ordinances – Building Regulations Moy
9. ACTIVE BUSINESS
A. Confirmation of Appointments
1) Appointment and Confirmation of an Acting Village Treasurer Lalmalani
B. Possible Sale of Village Property - 3622 York Road - Discussion Moy
C. Ordinances & Resolutions
1) ORDINANCE 2016-LC-AL-G-1083, An Ordinance Amending Chapter 1 of Title 4 of the
Village Code of the Village of Oak Brook, Illinois Regarding annual Special Event Liquor
License
Lalmalani
D. Police and Firefighters’ Pension 2016 Funding Manzo/
Yusuf
E. Mid-Year Financial Update Manzo/
Yusuf
F. 2017 Budget Informational Session Manzo/
Yusuf
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURN TO CLOSED SESSION, For the purpose of discussing (1) minutes of meetings lawfully
closed under this act and (2) appointment, employment, compensation, discipline, performance, or
dismissal of specific employees of the public body or legal counsel for the public body, pursuant to
sections 2(c)(21) and 2(c)(1) of the Illinois Open meetings Act, respectively
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12. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.