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G-832 - 02/27/2007 - SPORTS CORE - Ordinances ExhibitsOrdinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 3 of 14 EXHIBIT CHAPTER 1 SPORTS CORE SECTION 12-1-1- Sports Core Defined 12 -1 -2 Definitions 12 -1 -3 Scheduling and Permits 12 -1 -4 Fees 12 -1 -5 Rental Insurance 12 -1 -6 Additional Requirements 12 -1 -7 Permitted And Prohibited Activities 12 -1 -1 SPORTS CORE DEFINED. The Village of Oak Brook Sports Core consists of the Oak Brook Golf Club and the Oak Brook Bath and Tennis Club as outlined herein. 12 -1 -2. DEFINITIONS- BATH AND TENNIS GUESTS: Individuals registered by a family or individual member, to utilize the tennis courts and swimming pools and shall be limited to four (4) visits per year. Guests may not charge vouchers and must be accompanied by the member at all times. A member shall not be permitted to have more than nine (9) guests per day without the approval of the Bath and Tennis Operations Manager. Individual guest fees per person are set out in subsection 12 -3 -2E of this Chapter. CORPORATE RESIDENT: A full -time employee whose primary place of employment is within the corporate limits of the Village DRIVING RANGE MEMBERSHIP: Range members are entitled to unlimited practice ball usage within designated areas of the driving range. FULLY ALLOCATED COST: shall mean the variable cost of each function, plus a reasonable - allocated portion of the Bath and Tennis Club administrative overhead and marketing costs allocated to the clubhouse and the annual debt service. JUNIOR MEMBER - GOLF: A minor child under twenty -one (21) years of age. Junior members may play without payment of additional greens fees at any time the course is open, except on weekends or holidays Ajunior member underage twelve (12) may not play at anytime unless accompanied by an adult NONRESIDENT: Any person residing outside the corporate limits of the Village who is not a corporate resident NONRESIDENT LIMITED MEMBERSHIP - GOLF- Limited members may play without payment of additional greens fees anytime, except Fridays, Saturdays, Sundays, and holidays. Members may play during these excepted times by paying the prevailing greens fees Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 4 of 14 RESIDENT: Any person permanently residing within the corporate limits of the Village and all full -time employees of the Village, as defined in Article III of the Village of Oak Brook Personnel Manual, and full - time employees of the Oak Brook Park District. RESIDENT GOLF DISCOUNT FOR JUNIORS, SENIORS: Any resident sixty (60) years of age or older (senior) or under twenty -one (21) years of age (junior), will pay a reduced rate SEASON MEMBERS, OR MEMBERS: Persons paying season pass fees In the case of Bath and Tennis, this shall include family, individual, social and /or tennis associate fees. SENIOR: Any person sixty (60) years of age or older SENIOR MEMBER — GOLF: Senior members, may play without payment of additional greens fees any time, except weekends or holidays. Members may play during these excepted times by paying the prevailing greens fees SOCIAL MEMBER — BATH AND TENNIS: Includes individuals and all persons permanently residing in the household of the principal member that are age twenty -one (21) years old or older. Membership will entitle the participants to utilize the clubhouse dining facilities and to invite unlimited dining guests. Social members may use the Bath and Tennis recreation facilities not more than four (4) times a year, provided that they pay the prevailing guest fee charged to their account. TENNIS ASSOCIATE* Will be an individual over the age of 18 (no exceptions) Associate Membership will entitle the participant to utilize the tennis facilities only by paying a court fee of $28 per hour No swimming privileges are included with this membership. Tennis Associates may bring guests and pay the appropriate guest fee No person shall be a guest at the Bath & Tennis Club more than four times per season UNLIMITED BATH AND TENNIS MEMBERSHIP - FAMILY (TYPE A): Will include husband and /or wife and all children under the age of twenty -one (21) permanently residing in the household of the principal member or members. Membership will entitle the participant to utilize all the facilities. UNLIMITED BATH AND TENNIS MEMBERSHIP - INDIVIDUAL (TYPE B): Will be an individual at least twenty -one (21) years of age. Membership will entitle the participant to utilize all the facilities. UNLIMITED BATH AND TENNIS MEMBERSHIP — SENIOR, FAMILY (TYPE C): Will include husband and /or wife, one or both over the age of sixty (60), and all grandchildren under the age of twenty -one (21) Membership will entitle the participant to utilize all the facilities, subject to rules governing use of the facilities by children UNLIMITED BATH AND TENNIS MEMBERSHIP — SENIOR, INDIVIDUAL (TYPE D): Will be an individual at least sixty (60) years of age Membership will entitle the participant to utilize all the facilities. UNLIMITED SEASON MEMBERSHIP - GOLF: Permits holder to play without payment of additional greens fees at any time the course is open. VARIABLE COST: Shall mean the full direct costs of hosting each function, including the cost of food and beverages served, food preparation, service, set -up and tear -down, opening, cleaning, and closing the facility. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 5 of 14 12 -1 -3: SCHEDULING AND PERMITS- A Reservations. 1 Requests to utilize the open field areas for recreational sporting events shall be made in writing to the Bath and Tennis Operations Manager at least thirty (30) days in advance for Field 3 or sixty (60) days in advance for Field 2; and 2 Reservations will be taken on a first -come, first -serve basis and confirmed only upon receipt of a deposit. B. Use Regulations. 1 Use of the Sports Core for recreational sporting events which involve spectator admission fees or concessions shall be limited to not - for - profit, 501 C (3) organizations; 2. Uses of open fields for polo must be arranged by separate agreement with the Village; 3. Other use of open fields or show field areas must be arranged by separate agreement with the Village; and 4 All events shall be subject to the ordinances and regulations of the Village with respect to licenses and permits 12 -1 -4 Fees- For open fields for events of less than 200 participants, there shall be a daily user fee of two hundred dollars ($200.00) per field (approximately 12 acres) for up to four (4) hours of use, plus an additional one hundred dollars ($100 00) per field for each hour (or part thereof) of use for over four (4) hours, except as arranged for and approved by the Village Manager or his designee For events of more than 200 participants, a separate agreement between the applicant sponsor and the Village of Oak Brook shall be approved by the Village Manager Fees for the use of the open field or show field include only the availability of the basic facility as it normally exists Additional facilities or services may be required for a particular event; the cost of such facilities or services shall be the obligation of the user. 12 -1 -5- Rental insurance- Any person renting outdoor Sports Core facilities shall be required to provide proof of insurance for the proposed activity as required by the Village Manager two (2) weeks prior to the event. 12 -1 -6 Additional requirements• A Events- Whenever an event involves an admission fee or concessions: 1. Security services acceptable to the Village will be required; 2 A cash clean -up bond in an amount reflective of the magnitude of the event, as established by the Village Manager, or his designee, and agreed to by the applicant, must be provided two (2) weeks in advance of event A minimum cash clean -up bond of $500 00 shall be established for each event 3 Portable rest room facilities must be arranged by the event sponsor in accordance with the approval of the Village; Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 6 of 14 4. Field setup must be arranged exclusively through the Village. Billing for all services detailed in subsection Al, A3 and A4 of this section shall be through the Village and all fees must be prepaid two (2) weeks prior to the event, and 5 A deposit with reservation applications in an amount consistent with overall service requests, as determined by the Village Manager, shall be required B. Bridle And Walking Paths Sports Core bridle and walking paths shall be open to the general public C Parking. Limited parking may be available for open field events, weather permitting. The Village reserves the right to require off -site parking at its discretion All costs associated with off -site parking must be paid by the holder of the event. D. Sponsorship- The Sports Core may, subject to the approval of the Village Board, accept sponsorship fees and grant approved forms of advertisement in return for such fees. The appropriate sponsorship fees for specific events shall be established on an individual basis by the Village Board. 12 -1 -7: PERMITTED AND PROHIBITED ACTIVITIES: A. There shall be no camping or picnicking on the Sports Core, except as specifically authorized in connection with an approved event B No events shall be authorized or scheduled which require the installation of permanent facilities or the alteration or obstruction of open field areas. C Cross - country skiing shall be permitted on any area of the Sports Core, except the golf course. D. Practice hitting of golf balls is permitted only on designated driving ranges and practice areas. E Snowmobiles, motorbikes, motorcycles and other off - the -road vehicles shall not be operated on the Sports Core. Motorcycles may be operated only on paved roadways F. No skateboards, scooters or in -line skates shall be permitted in any area of the Sports Core with the exception of the pedestrian /bicycle paths. G. No person may go in or upon any pond or other body of water, whether liquid or frozen, in the Sports Core except maintenance personnel authorized by the Bath & Tennis Club Manager or the Golf Club Manager, notwithstanding the foregoing general prohibition, at the pond adjacent to the Bath & Tennis Club, wading shall be permitted in a designated roped -off area when a lifeguard is present, and canoeing and paddle boating shall be permitted in strict conformity with subsection 12 -3 -6D of this Title H Operation of mechanical airborne devices, whether radio remote controlled, tethered or mechanically /fuel propelled, is prohibited in all areas of the Sports Core. Such prohibited devices include, but are not limited to, motorized model airplanes and toy rockets. I Unless authorized in writing by the Village Manager or his /her designee, no person shall sell or offer for sale anywhere on the Sports Core any food, beverage, merchandise or service. J No person may sell or use sparklers in any area of the Sports Core. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 7 of 14 EXHIBIT B CHAPTER OAK BROOK BATH AND TENNIS CLUB SECTION. 12 -3 -1: Facilities 12 -3 -2 Season Membership And Fee Schedule 12 -3 -3. Membership Identification And Charging 12 -3 -4. Operation Of Clubhouse 12 -3 -5 Operation Of Swimming Pools 12 -3 -6- Operation Of Tennis Courts 12 -3 -1 FACILITIES: The Oak Brook Bath and Tennis Club consists of: A A clubhouse, including: Kitchen facilities; Dining room facilities; Locker and shower facilities; Bar facilities, Covered patio facilities B Outdoor swimming pools, including. A wading pool; A 25 -yard competition pool; A diving pool; C. A lake with water recreation equipment. D A snack pavilion with picnic tables. E Outdoor tennis courts. F A sand volleyball court. 12 -3 -2: SEASON MEMBERSHIP AND FEE SCHEDULE: A General Membership: Membership fees are non - refundable and /or transferable and are established as follows RESIDENTS USAGE COST Family Unlimited $ 650.00 Individual Unlimited $ 425.00 Social Limited $ -0- Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 8 of 14 Tennis Associate Limited $ 125.00 10 -Pass Card Swimming $ 18000 SENIOR RESIDENTS: USAGE COST Family Unlimited $ 550.00 Individual Unlimited $ 325.00 Social Limited $ -0- Tennis Associate Limited $ 15000 10 -Pass Card Swimming $ 180.00 CORPORATE MEMBERSHIP USAGE COST Family Unlimited $ 950.00 Individual Unlimited $ 77500 Senior - Family Unlimited $ 850.00 Senior - Individual Unlimited $ 675.00 Social Limited $ 100.00 NON - RESIDENT USAGE COST Family Unlimited $1,100.00 Individual Unlimited $ 900.00 Senior - Family Unlimited $ 90000 Senior - Individual Unlimited $ 550.00 Social Limited $ 75.00 Tennis Associate Limited $ 150.00 10 -Pass Card Swimming $ 26000 B. Reductions The above - listed fees, excluding the Senior Resident category, are subject to the following reductions: 1 $100.00 for all unlimited usage categories for fees paid prior to May 1, 2006. C Swim team fee schedule. 1 st child in family $150.00 Each additional child in family $125.00 D Guest Fees- 1. Individual guest fees per person are set forth below Children Under 12 $ 8.00 Adult $12.00 E Childcare Providers. No guest fee is required for child care providers whose sole purpose at the Club is to supervise members' children, provided that the member registers said child care provider with the Bath and Tennis Operations Manager or his /her designee, and provided further that said child care provider makes no charges at the Club. 12 -3 -3 MEMBERSHIP IDENTIFICATION AND CHARGING: Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 9 of 14 A Members will be issued photo identification cards indicating the type of membership and the holder's name. Such cards will be required for admission and as identification for charging privileges at all Sports Core facilities. B. All accounts will be payable upon receipt of statements Any balance not paid within thirty (30) days of the statement date shall be charged an interest fee of one and five- tenths (1.5) percent (18 percent annual rate). Membership privileges on any accounts with unpaid balances over forty -five (45) days will be canceled, and any accounts with unpaid balances over ninety (90) days will be terminated from the club Memberships will not be renewed until any balance from previous seasons has been paid in full, including any costs that the Village incurs due to collection discounts and fees. C. All fees for lessons and programs shall be charged through the Bath and Tennis Club. Fee schedules for lessons shall be posted. There will be no refunds. D Locker use shall be available on a first -come, first - served basis and in accordance with policies of the Bath and Tennis Club established by management and posted in the locker areas. E A challenge to a charge on a member account must be lodged within 45 days of the statement date or the charge will stand. 12 -3 -4 OPERATION OF CLUBHOUSE A Hours The Bath and Tennis Club facilities will maintain hours as follows: 1. Clubhouse Office. Hours of operation for the Clubhouse between May 1 to Labor Day (in season), and Labor Day to May 1 (off- season), will be established by the Village Manager (or designee) and posted at the Clubhouse Office. Customers will be advised to contact the Sports Core Administration when the Clubhouse Office is closed. 2 Clubhouse Dining Room: Luncheon and dinner service will operate as scheduled and posted, generally between Memorial Day to Labor Day. 3 Poolside Food'And Beverage Service: Weather Permitting, Poolside Food and Beverage service will generally operate in conjunction with swim hours, unless otherwise posted, from Memorial Day weekend to Labor Day B Rules And Regulations: The Oak Brook Bath and Tennis Clubhouse operating rules and regulations are as follows. 1. The clubhouse is operated for the use of members, their guests, and the paying public during the established dining room service hours. 2. Persons under twenty one (21) years of age will not be served alcoholic beverages. The bath and tennis club staff reserves the right to refuse service to any person who has had, in their judgment, too much to drink or may be otherwise impaired. 3 Members must accompany their guests when dining in the clubhouse or using the other food service facilities, except for clubhouse events open to the paying public. 4 Proper attire is required in the dining room. Bathing suits are not considered proper attire. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 10 of 14 5 Children under the age of sixteen (16) years old must be accompanied by an adult member when dining in the clubhouse. 6. Food and beverage services may be paid for through the club member's account. A ticket for these services will be signed by the member. Gratuities are automatically added to the bill. 7 No alcoholic beverages or food may be brought onto the bath and tennis club or sports core property other than those purchased from the golf course or bath and tennis club refreshment areas 8 Children, guests and members are asked to use the outside entrances to the locker rooms. 9. The Bath and Tennis Club is not responsible for the loss of personal property. C. Clubhouse Rental and Food and Beverage Service: 1 Space at the clubhouse may be rented for private parties or events subject to availability and so as not to conflict with scheduled membership events and commitments. 2. Space at the clubhouse will be available at the following rates: Monday - Friday (10:00 a.m. — 4:00 p.m.) Resident $350.00 Non Resident $45000 Monday- Thursday (After 5 00 p.m.) Resident $350.00 Non Resident $45000 Saturday- Sunday (10:00 a.m. — 4:00 p m.) Resident $40000 Non Resident $550.00 Friday- Sunday (After 5.00 p.m.) Resident $450.00 Non Resident $650.00 3 Fees are assessed per room. Fees are doubled for use of the entire clubhouse. An additional fee of fifty dollars ($50 00) per hour for any event over five (5) hours will be charged 4 Club rentals with no meal service will be additionally charged for any extraordinary food and beverage requirements such as setups, table arrangements, linen services, etc. 5 If the net food and beverage (excluding tax and gratuities) service for a scheduled event exceeds the minimums shown below and subject to review by the Village Manager or his designee based on the event, there will be no clubhouse rental fee* Saddle Club 11 Room: Monday - Friday (10:00 a.m. — 4.00 p.m.) $ 500 Monday- Thursday (After 5:00 p.m.) $1,200 Saturday- Sunday (10:00 a.m — 4:00 p.m.) $1,200 Friday- Sunday (After 5.00 p.m.) $2,000 Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 11 of 14 Oak Brook Room. Monday- Friday (10.00 a.m. — 4:00 p.m.) $1,250 Monday- Thursday (After 5:00 p.m.) $3,000 Saturday- Sunday (10:00 a m. — 4.00 p.m.) $3,000 Friday- Sunday (After 5.00 p.m.) $5,000 Clubhouse. Monday - Friday (10.00 a.m. — 4.00 p.m) $2,000 Monday- Thursday (After 5:00 p m ) $4,800 Saturday- Sunday (10:00 a.m — 4 00 p.m.) $4,800 Friday- Sunday (After 5:00 p.m) $8,000 6 The term "resident ", for purposes of the clubhouse rentals, shall include Oak Brook residents, corporate residents, Oak Brook businesses, and all bath and tennis family or individual members for the current season. 7 No function shall be hosted at prices, rates, and charges that fail to cover the variable costs as defined in section 12 -1 -2, except by approval of the Village Manager or the Village Board when the event is deemed to be in the best interest of the Village. Such exceptions shall be limited and justified by significant benefit to the Village and the payment to offset said costs shall be subject to an annual appropriation from the General Fund to the Sports Core Fund and approved with the annual budget. 8 The following functions may be hosted at prices, rates, and charges sufficient to cover only the Variable Cost: a) Functions for Oak Brook homeowners associations, the Oak Brook Civic Association, the Greater Oak Brook Chamber of Commerce, and other governmental, civic, cultural, and social organizations confined to or predominantly focused upon Oak Brook as approved by the Board of Trustees as providing significant benefit to the Village. b) Regular weekly, monthly, or recurring functions for Social and other Bath and Tennis Club members. 9 Oak Brook municipal functions, private and corporate parties and events, shall be hosted at competitive market prices, rates and charges designed to cover variable cost and contribute to the maximum- attainable recovery of a portion of fully - allocated cost. 10 In the event any additional equipment, above the existing equipment for 200 plated seatings, an additional charge will be added. 11 All food and beverage service shall be approved by the Sports Core food and beverage staff. 12 A deposit of one thousand dollars ($1,000.00) will be required to secure a reservation for wedding receptions or rental of the entire clubhouse. A five hundred dollar ($500) deposit is required for all other events Deposits must be made in person at the clubhouse and will be accepted on a first - come, first -serve basis. Deposits are non - refundable. 13. Payments for services are due forty eight (48) hours prior to the date of the event by certified check, unless other arrangements have been made, in writing, as part of the special events contract D Bath And Tennis Club Grounds Rental- Any use of the grounds of the bath and tennis club in the off- season (after Labor Day and prior to the federally- observed Memorial Day) may be authorized by the Bath and Tennis Operations Manager, subject to individual arrangements. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 12 of 14 12 -3 -5. OPERATION OF SWIMMING POOLS: A The pools may be utilized by Sports Core members and their registered guests according to the privileges associated with the applicable class of membership B Weather permitting, the pools will be open between the Saturday immediately before the federally- observed Memorial Day and the day after Labor Day, or as determined by the Bath and Tennis Operations Manager, subject to availability of certified lifeguarding staff and weather. End of summer schedule will be determined by August 15. C Group and individual swimming and diving lessons will be available from instructors employed by the club. D The Oak Brook Bath and Tennis Club swimming pool and canoeing rules and regulations are as follows: 1 No inner tubes, nonsafety flotation devices, or pool toys will be allowed in the pool areas 2. Nonswimmers who can't stand in the shallow area must have someone over the age of thirteen (13) in the water with them at all times. 3 There will be no cutoff shorts or gym shorts allowed in the pool. All swimmers must be wearing a swimsuit. No thong swimsuits will be permitted 4 No one is permitted to be in the pool area, unless a lifeguard is on duty. 5. No diving is permitted in the shallow area of the pools. 6 No running, pushing, rough housing or inappropriate behavior will be permitted 7. Only one person is permitted on the diving board at a time; no double bouncing will be permitted. 8. Bathers must stay off of the pool divider ropes. 9 The diving boards are restricted to those able to meet deep water requirements as established by the swimming staff. 10. Children under the age of twelve (12) must be accompanied by an adult at all times, except for organized swim team activities. 11 There will be no use of water recreation equipment on the lake unless a lifeguard is on duty. Persons using said equipment must wear a life jacket at all times 12. Swimming is not allowed in the lake at any time except with a life jacket and under the supervision of lifeguards in connection with use of water recreational equipment 13 No person with open sores, skin disease, inflamed eyes or any other condition that would endanger the health of the other members and guests are allowed at the pool facility until the condition has been reported to be non - contagious /corrected by a medical professional. 14 DuPage County Health Department regulations shall be posted and in effect at all times. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 13 of 14 15. No tanning aids or lotions are allowed in the water (sunbathers shall shower before entering and re- entering the pools). 12 -3 -6. OPERATION OF TENNIS COURTS: A The outdoor tennis courts may be utilized by Sports Core members and their registered guests according to the privileges associated with the applicable class of membership. B The outdoor tennis courts will be supervised by a tennis professional and staff from May 15 to September 15 (weather permitting). The nets will be up and the courts will be open on a first -come, first- served basis from approximately April 15 to October 1 on the asphalt courts, and from May 15 to September 15 on the Har -Tru courts (weather permitting). The outdoor courts will be open during these dates seven (7) days per week from dawn until dusk. All members and their guests are required to sign in at the pro shop to obtain a court assignment. Membership fees must be paid in full before use of the facilities will be permitted. C The Oak Brook Bath and Tennis Club's tennis courts operating rules and regulations are as follows 1 All users must sign in and register for use of the courts at the outdoor tennis pro shop. 2 All members must sign in their guests and pay the guest fee in the pro shop prior to use of the courts 3. Courts may be taken out of service due to moisture or dryness or any other reason at the discretion of the Bath and Tennis Operations Manager. 4 Club- sponsored activities have priority for the use of the courts over general play Activities are controlled by the Bath and Tennis Operations Manager and are announced in advance 5 Play is limited to one hour when people are waiting for a court. Users may specify a preference as to type of court they desire to use (clay or hard) and may wait for that particular type of court to become available. 6 Users may not be on a court and be signed up on the waiting list for another court 7 Everyone has an equal right to use the courts, provided there Is no waiting list for courts In the event that there is a waiting list for courts, unlimited members will receive preference over others. 8. All members are required to sign their charge slips before an event starts, or lesson begins, or at the time of purchase 9 Tennis attire and tennis shoes must be worn at all times at the tennis courts. No running shoes, cutoff shorts or bathing suits are allowed. Swimmers are required to wear a cover -up when visiting the tennis courts Only soft court shoes are acceptable on Har -Tru clay courts 10 Children under the age of twelve (12) shall not be left unattended by an adult at the tennis courts 11 All bicycles shall be stored in the bicycle rack. Motorcycles must be parked in the parking lot. 12 Quiet is requested so that players can concentrate on their games Absolutely no horseplay will be tolerated at the courts. Ordinance 2007- SC -EX2 -G -832 Amending Chaps 1 & 3 of Title 12 Page 14 of 14 13. All trash shall be deposited in trash containers. 14. Tennis Associate members may be "bumped" from court time by those holding unlimited memberships. 15. Members will be charged a fee for participation in any drills or competitions. 16 Food, beverages or other amenities which are part of a tennis activity will require an additional fee 17 All adults representing an Oak Brook Bath & Tennis competitive team, Ladies or Mens Interclub or USTA must at least possess the Tennis Associate membership.