Agenda - 09/13/2016 - Board of TrusteesBOT AGENDA Page 1
BOARD OF TRUSTEES MEETING
SAMUEL E. DEAN BOARD ROOM
BUTLER GOVERNMENT CENTER
1200 OAK BROOK ROAD
OAK BROOK, ILLINOIS
630-368-5000
REGULAR MEETING
TUESDAY, SEPTEMBER 13, 2016
7:00 P.M.
1.CALL TO ORDER
2.ROLL CALL
3.PRESIDENT’S OPENING COMMENTS
4.RESIDENT/VISITOR COMMENT
5.APPROVAL OF MINUTES
A. Special Executive Meeting Minutes of May 18, 2016
B. Regular Executive Meeting Minutes of July 12, 2016
C. Regular Board of Trustees Meeting of August 9, 2016
6.CONSENT AGENDA:
All items on the Consent Agenda are considered to be routine in nature and will be enacted in one motion.
There will be no separate discussion of these items unless a Board member so requests, in which event,
the item will be removed from the Consent Agenda and considered as the first item after approval of the
Consent Agenda.
A. Accounts Payables:Manzo/
Yusuf
For Period Ending August 18, 2016 - $1,029,487.10
For Period Ending September 8, 2016 - $1,124,860.66
Significant Items included in Above:
1)Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services –
July 2016 - $9,767.50 (FY16 – YTD - $51,441.26)
2)Rathje Woodward, LLC - Legal Services - July 2016 - $3,333.33 (FY16 – YTD - $26,633.31)
3)Clark, Baird, Smith, LLP – Legal Services – July 2016 - $3,907.50 (FY16 – YTD - $6,120.50)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL LEGAL BILLS PAID FOR 2016-
YTD - $111,131.81
4)DuPage Convention & Visitors Bureau – August 2016 – FY17 Co Op Advertising - $61,301.47
5)Tyler Technologies Munis Software Maintenance – Annual Renewal License Fees - $50,319.01
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6) Christopher B. Burke Eng. LTD – 2016 Street Improvement Project Construction Engineering
Services – Payout #3 - $53,921.32
7) J.A. Johnson Paving – 2016 Street Improvement Project – Payout #3 - $456,704.20
8) Morrow Brothers Ford, Inc. – Unit #501 Vehicle Replacement - $48,514.00
9) Health Care Service Corporation – HMO Premiums – August 2016 - $33,918.22
10) Health Care Service Corporation – HMO Premiums – September 2016 - $29,270.59
11) Health Care Service Corporation – PPO Claims & Premiums – July 2016 - $158,969.11
12) Oak Brook Fire Pension – Retro Contributions – January 1, 2016 through August 4, 2016 -
$37,699.25
13) Paramedic Services of Illinois – Contract Paramedics – August 2016 - $43,009.00
14) DuPage Water Commission – O & M Costs – July 2016 - $622,459.20
15) Wright Automotive, Inc. – Unit #450 Vehicle Replacement - $26,961.00
B. Approval of Payroll: Manzo/
Yusuf
1) For Pay Period Ending August 13, 2016 - $787,455.47
2) For Pay Period Ending August 27, 2016 - $811,158.12
C. Authorization to Seek Bids or Proposals or Negotiate Contracts:
1) Public Works Fuel Island Concrete Replacement Tiesenga
2) Customized Fire Department Utility Truck Baar/Moy
D. Budget Adjustments
1) Police – Transfer from Salaries Overtime to Salaries Part-time Baar/Moy
E. Ordinances & Resolutions
1) ORDINANCE 2016- LC-AL-G-1085, - An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Two the
Number of Authorized Class I Liquor Licenses (AMC Theaters Oakbrook Center 12)
Lalmalani
2) ORDINANCE 2016- LC-AL-G-1086, An Ordinance Amending Title 4, Chapter 1, Section 8A
of the Village Code of the Village of Oak Brook, Illinois by Increasing by One to Twenty-Eight
the Number of Authorized Class A-1 Liquor Licenses (Nando’s of Oakbrook)
Lalmalani
3) RESOLUTION 2016-WA-DGSD-IGA-REPEAL-R-1585, A Resolution Repealing Resolution
R-1554
Tiesenga
4) RESOLUTION 2016-BGC-RNV-R-1587, A Resolution Approving and Authorizing the Award
and Execution of a Contract for the Butler Government Center Restroom Renovations Project By
and Between the Village of Oak Brook and Happ Builders, Inc.
Tiesenga
5) ORDINANCE 2016-PP-S-1471, An Ordinance Authorizing the Sale through Electronic Auction
or Broker, Donation or Disposal of Certain Items of Personal Property Owned By the Village of
Oak Brook
Lalmalani
F. DuPage Mayors & Managers Conference 2016-2017 Membership Dues and Dept Assessment Lalmalani
G. Change Order for 2016 Road Construction on Windsor Drive Road Rehab after Water Main Break Tiesenga
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7. ITEMS REMOVED FROM CONSENT AGENDA
8. BOARD & COMMISSION RECOMMENDATIONS
A. York Road Associates LLC – Clearwater Development – Variations Baar/Moy
B. York Road Associates LLC – Clearwater Development – Special Use Amendment Baar/Moy
9. ACTIVE BUSINESS
A. RESOLUTION 2016-GOLF-GREENS-R-1586, A Resolution Authorizing the Execution of a Third
Amendment to the Fourth Modification to the Butler National Range Operations Agreement
Adler/
Baar
B. Cell Telephone Carrier Lease Discussion Tiesenga
C. RESOLUTION 2016-FD-V-LS-R-1588, A Resolution Approving the Waiver of Competitive
Bidding and Authorizing a Lease to Own Agreement Relative to a Fire Rescue Engine
Baar/Moy
D. RESOLUTION 2016-PW-V-MAINT-AG-R-1591, A Resolution Waiving Competitive Bidding and
Authorizing the Execution of a Professional Services Agreement Between the Village of Oak Brook
and Mercury Associates, Inc. in Relation to Fleet Management Consulting Services
Tiesenga
E. Heritage Center Exterior Renovations and Improvements Project Tiesenga
1) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1589, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior
Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop
Contracting, Inc. (Option #1)
2) RESOLUTION 2016-BSLMUSEUM-CNTRCT-R-1590, A Resolution Approving and
Authorizing the Award and Execution of a Contract for the 2016 Heritage Center Exterior
Renovations and Improvements Project By and Between the Village Of Oak Brook and Troop
Contracting, Inc. (Option #2)
10. INFORMATION & UPDATES
A. Village Manager
B. Village Clerk
C. Trustees
D. Village Attorney
E. Village President
11. ADJOURNMENT
In accord with the provisions of the American with Disabilities Act, any individual who is in need of a
reasonable accommodation in order to participate in or benefit from attendance at this public meeting
should contact the Butler Government Center (Village Hall), at 630-368-5010 as soon as possible before
the meeting date or for TDD response (630) 990-2131 as soon as possible before the meeting date.