Minutes - 02/19/2007 - Plan Commission1.
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MINUTES OF THE FEBRUARY 19, 2007 REGULAR
MEETING OF THE PLAN COMMISSION OF THE
VILLAGE OF OAK. BROOK APPROVED AS WRITTEN
ON MARCH 19, 2007
CALL TO ORDER: CALL To ORDER
The Regular Meeting of the Plan Commission was called to order by Chairwoman
Payovich in the Samuel E. Dean Board Room of the Butler Government Center at
7:30 p.m.
ROLL CALL: ROLL CALL
Gail Polanek called the roll with the following persons
PRESENT: Chairwoman Barbara Payovich, Members, Paul Adrian, Raju Iyer,
Gopal Lalmalani, Moin Saiyed and Marcia Tropinski
ABSENT: Member Gerald Wolin
IN ATTENDANCE: Jeff Kennedy, Trustee and Barbara Gosselar, Assistant Village
Attorney
APPROVAL OF MINUTES: MINUTE:S
REGULAR PLAN COMMISSION MEETING OF OCTOBER 16, 2006
Motion by Member Lalmalani, seconded by Member Adrian to approve of the
minutes as written. VOICE VOTE: Motion Carried.
REGULAR PLAN COMMISSION MEETING OF NOVEMBER 21, 2006
Motion by Member Lalmalani, seconded by Member Adrian to approve of the
minutes as written. VOICE VOTE: Motion Carried.
UNFINISHED BUSINESS BUSINIS
BUSINESS S
There was no unfinished business to discuss.
NEW BUSINESS NEW BUSINESS
A. CHRIST CHURCH OF OAK BROOK — 501 OAK BROOK ROAD — CHRIST CHURCEI
501 OAK BROOK
SPECIAL USE -- TO AMEND AN EXISTING SPECIAL USE TO ALLOW RD - SPECIAL, USE
THE CONSTRUCTION THE
OF AN ADDITION
Walter Morrissey, Attorney for Christ Church of Oak Brook, described the request.
VILLAGE OF OAK BROOK
Regular Plan Commission Minutes Page 1 of 4 February 19, 2007
David Melvin, Executive Director for Ministry Services said that they are seeking an
amendment to its existing special use. The proposal includes 4 new emergency
exits, an Oak Tree Discovery Center for the children, outdoor playground
equipment, and some open space between the sanctuary and the first floor for
meeting rooms. The project is in the northeast exposure toward the intersection of
31 s` Street and York Road: It is currently improved with a garden and walkway; and
neighbors or passersby might see the proposed exterior improvements. They wanted
to be sure that they had good emergency exits and handicapped support. They are
providing handicapped accessibility on the doors coming into the building. They are
also planning on providing 2 more emergency doors on the front. They shared and
reviewed the proposal with the neighbors. He first called Richard Allison, President
of the Robin Hood Ranch Homeowner Association and they spent some time
together on December 1, 2006 and reviewed the project. He then advised the
neighbors in a letter of the action that the church was going to be taking with the
village and invited them to come to the church on December 10, 2006. Four
neighbors, William Misek, Arlene Birkhahn, (son, Kurt), and John Romanelli did
come to the church and they all indicated their support for the project. Copies of all
the letters that were sent to the residents have been submitted for the case file. Just
prior to this Plan Commission meeting, which was due to the extreme weather, he
stopped by and visited the neighbors that could be impacted the most; Stephanie
Loera (3109 York} and Margaret Nessel (424 Canterbury) and they also indicated
their support for the project.
Mr. Morrissey noted that the factors had been provided in writing and had been
made part of the case file. He reviewed the special use factors as follows:
1. Is of the type described in subsection Al of this Section, is deemed
necessary for the public convenience at that location.
RESPONSE: The improvements to the existing structure will provide additional
emergency egress from the sanctuary, which is a benefit for the public convenience.
The upgraded restrooms and the infant /toddler area is important to the project and
will also provide a public convenience and necessity.
2. Is so designed, located and proposed to be operated that the public
health, safety and welfare will be protected;
RESPONSE: The material will be compatible with the church and will be done so
that it is properly landscaped and will be operated to protect the public health, safety
and welfare.
3. Would not cause substantial injury to the value of other property in the
neighborhood in which it is located.
RESPONSE: The project will not impact the value of other property in the
neighborhood and would suggest that the $6 million budget for the project ensuring
VILLAGE OF OAK BROOK
Regular Plan Commission Minutes Page 2 of 4 February 19, 2007
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the architectural design and compatible with the existing church structure.
Mr. Morrissey said that the church has made an effort to communicate with the
neighbors and there are no other projects currently planned for the church.
Richard Allison, 31 Robin Hood Ranch, President of the Robin Hood Ranch
Homeowners Association reminded the Plan Commission of a previous application
of the church to include 4 residential lots. In regards to this application, he met with
Reverend Melvin, toured the facility, and paid particular attention to security and
some of the decorative windows. The size of the footprint would only be marginally
enlarged. Their association acquiesces in what the church is attempting to do and
they do not have any objections.
Mike Macken, 4 Robin Hood Ranch, commented that he owns one of two properties
that adjoin the church's property. The area of the proposed project is far from their
home and he is not worried about that area being developed. He would encourage
them to develop their facility, and at that distance is fine with them.
Motion by Member Adrian, seconded by Member Saiyed to recommend approval of
the applicant's request for a special use approval for Christ Church of Oak Brook,
located at 501 Oak Brook Road. It will amend their existing special use to
accommodate a 4000 square foot addition to the existing church building and
amends the existing site plan. In making this recommendation, the Plan Commission
finds that:
1. The Village of Oak Brook has granted a special use and several amendments
to Christ Church of Oak Brook to develop and improve the property
generally located at 501 Oak Brook Road.
2. The Church has over the years requested modifications to their original
special use to accommodate various building and site improvements
including new accesses on Oak Brook Road and York Road, and
construction of a building addition and parking lot along the east side of the
building.
3. With respect to the proposed improvement, the location and use of the new
building area is consistent with the previously approved special use as
amended for the Church.
4. The proposed special use was properly noticed and no negative comments
have been received from neighboring property owners.
5. The applicant has addressed all of the applicable factors required for a
special use.
The approval is subject to the following conditions:
VILLAGE OF OAK BROOK
Regular Plan Commission Minutes Page 3 of 4 February 19, 2007
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Development is to be in substantial conformance with the plans as submitted.
2. All other provisions of the existing special uses for the Christ Church
property shall continue.
ROLL CALL VOTE:
Ayes: 6 — Members Adrian, Iyer, Lalmalani Saiyed, Tropinski and Chairwoman
Payovich
Absent: 1 — Member Wolin
Nays: 0 —None. Motion Carried.
OTHER BUSINESS
There was no other business to discuss.
ADJOURNMENT:
Motion by Member Lamalani, seconded by Member Saiyed to adjourn the meeting
at 7:53 p.m. VOICE VOTE: Motion carried.
ATTEST:
Robert Kallien, Dire for of C mmunity Development
Secretary
VILLAGE OF OAK BROOK
Regular Plan Commission Minutes Page 4 of 4 February 19, 2007
OTHER
BUSINF,SS
ADJOURNMENT