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Minutes - 03/19/2007 - Plan CommissionMINUTES OF THE MARCH 19, 2007 REGULAR MEETING OF THE PLAN COMMISSION OF THE VILLAGE OF OAK BROOK APPROVED AS WRITTEN ON MAY 14, 2007 CALL TO ORDER 1. CALL TO ORDER: The Regular Meeting of the Plan Commission was called to order by Chairwoman Payovich in the Samuel E. Dean Board Room of the Butler Government Center at 7:32 p.m. ROLL CALL 2. ROLL CALL: Gail Polanek called the roll with the following persons PRESENT: Chairwoman Barbara Payovich, Members, Paul Adrian, Raju Iyer, Gopal Lalmalani, Moin Saiyed Marcia Tropinski and Gerald Wolin IN ATTENDANCE: Robert Kallien, Jr., Director of Community Development, Barbara Gosselar, Assistant Village Attorney and Dale Durfey Jr., Village Engineer. MINUTES 3. APPROVAL OF MINUTES: REGULAR PLAN COMMISSION MEETING OF FEBRUARY 19, 2007 Motion by Member Lalmalani, seconded by Member Adrian to approve of the minutes as written. VOICE VOTE: Motion Carried. UNFINISHED 4. UNFINISHED BUSINESS BUSINESS There was no unfinished business to discuss. NEW BUSINESS 5. NEW BUSINESS th INSITi: OAK BROOK A. IN -SITE OAK. BROOK LIMITED PARTNERSHIl' — 1603 16 STREET— LTD PARTNERSHIP TA TEXT AMENDMENT — PERMITTED USES — ADD BANKS AND 16SU160' ST ADD FINANCIAL INSTITUTIONS — TEXT AMENDMENT —ADD DRIVE -IN BANKS FINANCIAL BEING FACILITIES — SPECIAL USES — ADD DRIVE -IN BANKING INST - ADD DRIVE - IN BANKING - FACILITY FACILITY Robert Kallien, Director of Community Development summarized the request. The owners of the property would like to continue to use the property as a banking facility. The site was previously used primarily as an office use by the Private Bank. In this case the owner would like to be able to prepare the site for the potential utilization by a full service bank with a drive -in facility and it therefore requires a VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 1 of 5 March 19, 2007 1 text amendment in the B -1 District to allow banks and a drive -in facility; and special use approval to allow the construction of a drive -in facility. Scott Day, Day and Robert P.C., located at 300 East 5th Avenue, Suite 365, Naperville, Illinois represented the applicant. The owners of the property at 1603 16t Street is technically Columbia Holdings, the record titleholder, but is occupied by one of the subsidiaries and ownership groups known as InSite Oak Brook Limited Partnership. The property is located on the southwest corner of Route 83 and 16th Street. The B -1 zoning district does not currently banking institutions, however the property operated as a bank under he guise of office uses. The B -1 district is one of the smaller stand alone unique district of the village. The only significant B -1 district is located in the area of the subject property. The property to the north as well as the property on the northeast corner is also zoned B -1. Tom Cervenka, InSite Oak Brook Limited Partnership, reviewed the history of the property. Town and Country constructed the building in 1988. They have owned the property since 1996 and it houses their corporate headquarters. In 1997 Private Bank was a tenant occupying most of the first floor. At that time, Private Bank was more of a starter bank requiring very few tellers and did not require a drive -thru. They operated on the site for 10 years as they expanded their operation. In 2006, Private Bank moved to another location in Oak Brook (Jorie Blvd.) where they have a bank with a drive -thru facility and this space has been vacant since. They have tried to market it to other banks, but without approval of the text amendments or drive -thru facility, they cannot proceed with any negotiations. The plans for the site would be to demolish the building and replace it with a 4,000 square foot building with 3 drive -in teller lanes. The existing building starts at the southwest corner, so there would not be any additional impact on the southern or western landscaping. No one in the audience spoke in support of or in opposition to the request. Member Wolin said that the request makes sense. The only comment was related to the request for signage that would be heard before the Zoning Board of Appeals. Signs are a very emotional subject and one of the things that make Oak Brook attractive is the fact that there are not a lot of signs. Signage along areas such as Roosevelt Road and Ogden Avenue can look very unappealing. A variation could establish a precedent for other existing properties. Recommending approval for the request before the Plan Commission does not automatically guarantee approval for a sign at a later date. Member Tropinski questioned if there would be adequate parking on the site. Director of Community Development Kallien responded that at 5 spaces per 1,000 the site does meet the minimum requirements of the zoning ordinance. Member Tropinski, noted that although the plan was conceptual, she questioned whether the there could be a possible traffic hazard with the 2 -way traffic flow into VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 2 of 5 March 19, 2007 5. the northeast corner of the site (page 7 of the case file). Village Engineer Durfey responded that the drawing shows 26 feet of aisle north of the building and 24 feet of aisle east of the building, which meets the code requirements. The Fire Prevention Bureau as provided a memo stating that they were satisfied with the proposed turning radii for the fire trucks. Director of Community Development Kallien noted that the proposed building shown is smaller than the existing building on the site. Text Amendment Motion by Member Wolin, seconded by Member Iyer that the applicant has satisfied the factors required for amendments to recommend approval of a request for the text amendments as follows: Section 13 -7A -1, Permitted Uses, add text to include "Banks and other financial institutions;" Section 13 -7A -2, Special Uses, add text to include "Drive -in banking facility." ROLL CALL VOTE: Ayes: 7 — Members Adrian, Iyer, Lahmalani, Saiyed, Tropinski, Wolin and Chairwoman Payovich Nays: 0 — None. Motion Carried. Special Use Motion by Member Wolin, seconded by Member Saiyed that the applicant has satisfied the requirements for a special use to recommend approval of the request for the special use subject to the following conditions: 1. Development is to be in substantial conformance with the plans as submitted. 2. As recommended by the Village Engineer, notwithstanding the exhibits contained in the case file, the applicant shall meet all village ordinance requirements at the time of building permit application except as specifically varied or waived. 3. Approval of the special use does not influence any future potential request for signage approval. ROLL CALL VOTE: Ayes: 7 — Members Adrian, Iyer, Lalmalani, Saiyed, Tropinski, Wolin and Chairwoman Payovich Nays: 0 — None. Motion Carried. B. GATTO' S SUBDIVISION — 3009 and 3005 MEYERS ROAD - -FINAL PLAT 3 09 a d 3d 5 OF SUBDIVISION — TO CONSOLIDATE 2 LOTS INTO 1 PARCEL IMEYERS RD- FINAL PLAT - Robert Kallien, Director of Community Development summarized the request. Brian Armstrong, attorney for the petitioner, Schirott & Luetkehans, 105 E. Irving Park Road, Itasca, IL 60143 reviewed the background for the request. The VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 3 of 5 March 19, 2007 petitioner's live in the residence at 3009 Meyers Road and own the property immediately north of that lot at 3005 Meyers. The only thing on the lot is a tennis court, which is not in the best condition. They are seeking the consolidation of the two lots because he intends to apply for a permit to build an inground swimming pool. In order to build the swimming pool it is required to be on the same lot as the residence. They are also seeking a variance to the Subdivision Regulations that requires a ten - foot easement at the rear lot line. The reason for the request is because the rear lot line is actually in Ginger Creek, which would require the utility easement to be under water. The request will not result in any detrimental effect to any of the neighbors and is in the spirit and intent of the ordinance. There are several drafting revisions that need to be made to the plat. The applicant's surveyor will make all of the revisions required by the Village Engineer Mr. Gatto was concerned about the mature trees that are located within the required six -foot (6') utility easements that exists east and west along the north and south border of the property. They are requesting a waiver to permit the easement to meander around the trees so if any utility would be placed there in the future it would not require the removal of any mature trees. Director of Community Development Kallien said that the property at 3005 is substantially unbuildable because of the floodplain and allowing it to become incorporated into the other parcel gives the applicant some flexibility. Village Engineer Durfey said that there is not enough space to do anything in a six - foot (6') utility easement. Typically, when there is a six -foot utility easement on a side lot line, it assumes a future six -foot (6') easement on the adjacent lot line, which results in twelve feet (12') and then provides space to work in. He will work with the applicant. In. other locations, such bike trail issues, when they have to go around trees, the easement is just made wider, so that it could meander. On an underground utility, underground boring is taking place more than actual trenching. If something is bored underneath a tree then it will not impact it at all, versus the old days when things were trenched and it cut up the roots. Motion by Member Wolin, seconded by Member Adrian that the applicant has satisfied the requirements of the Subdivision Regulations for approval of a Final Plat of Subdivision to incorporate the parcels at 3005 and 3009 into a single parcel and is subject to the following conditions: 1. Approval of a variation to Section 14 -6 -3K for the requirement of a ten -foot (101) utility easement by the rear lot line. 2. Approval of a waiver to the six -foot (6') side lot line utility easement. The configuration of the easement running east and west on the north and south VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 4 of 5 March 19, 2007 R1 7. borders of the property be subject to the Village Engineer's approval. 3. Final Plat is subject to final Engineering approval. ROLL CALL VOTE: Ayes: 7 — Members Adrian, Iyer, Lalmalani, Saiyed, Tropinski, Wolin and Chairwoman Payovich Nays: 0 — None. Motion Carried. OTHER BUSINESS B IN BUUSS INESS RESCHEDULE THE REGULAR PLAN COMMISSION MEETING DATES FOR RESCHEDULE- THE MAY APRIL AND MAY MEETING DATE Director of Community Development Kallien said that in regards to the April meeting, it did not appear that there would be any new agenda items and that the Village's request to review the Objects in the Right of Way review is typically added on to an existing agenda, unless the Commission desired otherwise. The consensus was to cancel the meeting if there were no new agenda items. Gail Polanek, Community Development Administrative Tech reviewed the request to reschedule the future May meeting date. It was the consensus of the Plan Commission to reschedule the regular May meeting date from May 21, 2007 to May 14, 2007. Motion by Member Wolin, seconded by Member Iyer to reschedule the regular Plan Commission meeting from May 21 to May 14, 2007. VOICE VOTE: Motion Carried. There was no other business to discuss. ADJOURNMENT: ADJOURNMENT Motion by Member Wolin, seconded by Member Adrian to adjourn the meeting at 8:03 p.m. VOICE VOTE: Motion carried. ATTEST: Robert Kallien ire Co munity Development Secretary VILLAGE OF OAK BROOK Regular Plan Commission Minutes Page 5 of 5 March 19, 2007