R-1593 - 09/27/2016 - PUBLIC WORKS - Resolutions RESOLUTION 2016-PW-SALT-PG-R-1593
A RESOLUTION APPROVING THE WAIVER OF COMPETITIVE BIDDING AND AUTHORIZING THE
VILLAGE TO JOIN IN THE STATE'S AND DUPAGE COUNTY'S COOPERATIVE PURCHASING
PROGRAM FOR DEICER SALT
WHEREAS, the 2016 budget includes$130,000 for the purchase of deicer salt("Salt's; and
WHEREAS, Section 1-7-10 of the Village Code authorizes the Village to join with other units of
government in cooperative purchasing plans when it is in the best interests of the Village; and
WHEREAS, each year, both the State of Illinois and DuPage County, through their respective
cooperative purchasing programs, seek bids for municipalities to purchase Salt; and
WHEREAS, due to the purchasing power of the State and DuPage County, the Village can likely
obtain a better price if it purchase Salt through a purchasing cooperative program than if the Village
conducts its own bid process; and
WHEREAS, to participate in the State's purchasing cooperative, the Village must execute the
Joint Purchasing Requisition attached hereto as Exhibit A ("State Requisition Form'j, which will
commit the Village to purchasing 700 tons of Salt from the vendor selected by the State; and
WHEREAS, to participate in the DuPage County joint purchase of Salt, the Village must execute
the DuPage County requisition form attached hereto as Exhibit B ("DuPage Requisition Form'), which
will commit the Village to purchase 700 tons of Salt from the vendor selected by DuPage County; and
WHEREAS, the President and Board of Trustees, being fully advised in the premises, have
determined that it is in the best interests of the Village and its residents to so waive competitive bidding
and to approve the State Requisition Form and DuPage Requisition Form;
NOW THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF OAK BROOK, DU PAGE AND COOK COUNTIES, ILLINOIS as follows:
Section 1: Recitals. The foregoing recitals are hereby incorporated into, and made a part
of, this Resolution as the findings of the President and Board of Trustees of the Village of Oak Brook.
Section 2: Waiver of Competitive Bidding Requirements. The advertising and bidding
requirements for the purchase of Salt are hereby waived in accordance with Section 1-7-4 of the Village
Code.
Section 3: Authorization to Execute Documentation. The Village Manager and the Village
Clerk shall be, and are hereby, authorized to execute and attest, on behalf of the Village the State
Requisition Form and the DuPage Requisition Form.
Section 4: Effective Date. This Resolution shall be in full force and effect from and after its
passage by two-thirds of the Trustees and its approval in the manner provided by law.
[SIGNATURE PAGE FOLLOWS]
Resolution 2016-PW-SALT-PG-R-1593
Approving the Purchase of
Deicer Salt
Page 2 of 4
APPROVED THIS 27th day of September, 2016.
Gopal G. Lalmalani
Village President
PASSED THIS 27th day of September, 2016.
Ayes: Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: None
Absent: Trustee Baar
ATTEST:
Charlotte K. Pruss
Village Clerk
Resolution 2016-PW-SALT-PG-R-1593
Approving the Purchase of
Deicer Salt
Page 3 of 4
EXHIBIT A
State Requisition Form
STeT_ PLEASE IMURiN_TO:
Illinois Department of
�• { �� Central lTanagenlent Services
w ''w 0 801 Wni.G.Stratton Building
N
.� W I-NOIS
401 S.Spring Street
Spriligfield,11, 62706
JOINT PURCHASING REQUISITION Tax: (217)782-5187
zs=r ss , , in Ismail Address for submission:
CY l6� 17 New Purchase Comitl�Yent
CNISMOSS.EC rcillinois.aov
No Thank You, Opt-Out->Our unit does not want to participate in tine CY' 2016-2017 Contract Procurement.
But keep on mailing list, Notice:-> Please complete and return the Contact information below to remain on the mailing list.
Joint Purchasing#: 1 l I f � t) Date: , / t / 2016
GovenunentUuit: V11.1 Aoo �1
tit � `)l�, `t>f Delivery Point
r (Provide Deliver Details To Contract)
Alailing Address: C� ,4) � ._� , � Ir Iw { Vendor At Time Of Order Placement)
City/State/Zip:
r)
County: d 11 C,
Contact Person: jl? t F d l!l r)
Telephone `�r•, rt e t
elephone Number: ,,::1 � °; tf_-' �:
,
Fax Number: �j ? tipa rT a
_ }
<-Please provide!mail Address
Contact Email: SE^� ��:Y to a�l ::.d[f�
Participant,Complete Only One-Either"Table-A"or"Table-B"Below
M Arable A: Complete this table to have the State"SOLICIT BLDS" for your governmental enllt)'
_ 1TENI DESCRIPTION--�� BID QUANTITY UNIT MEASURE
AASI-ITO M143 Road Salt or E uivalent (Total Tonnage} �2 25 Ton/Truck)
Rock Salt, Bullc
() 0 'tons
Please note your Purchase Commitment Percentage for Total Tonnage Quantity as stated above(choose one): W
OPTION 1 80.%.minimum purchase requirement/120%maximum purchase requirement
OPTION 2 100%minimum purchase requirement/120%maximum purchase requirement
x`Y Participant,Complete Only One-Either"`fable-A"Above or"'fable-B"Below
Table B: Complete this table to have(lie State"12LNEW"Requirements for your governmental entity
ITEM DESCRIPTION QUANTITY _ UNIT MEASURE
AASHTO M143 Road Salt or Equivalent (Total Tonnage) (22—25 Ton/Truck)
Rock Salt, Bulk 'Pons
Note: Renewal is available ONLY under Contracts PSD 4018143,4018144,4018145,and 4018146 for CY'2015-2016.
Your quantity may not exceed more than a 20%increase of last season's quantity,and price cannot increase more than 10.%of
last season's price. Other Temis&Conditions of Contract will remain the same as last year. Please Check Contract#Below:
Note Current CMS Contract: PSD 4018143(_) -or-PSD 4018144(_—) -or-PSD 4018145
I certify that Rinds are available for tine purchase of the items on this Requisition and that such items are for the sole use of this
governme4ATURE no for personal use of any official or individual or re-sale.
In itione—by-The"Joint Purchasing Procedure established by the Department of Central Management Services.
11 OFFIC IAL OR AGENT TITLE
Printed on Recycled Paper
Resolution 2016-PW-SALT-PG-R-1593
Approving the Purchase of
Deicer Salt
Page 4 of 4
EXHIBIT B
DuPage Requisition Form
DUPAGE COUNTY BULK ROCK SALT 2016/2017 BULK ROCK SALT JOINT PURCHASING
MUNICIPALITY: Village of Oak Brook
AUTORIZED CONTACT: Lee Hammer
A. EARLY BUY•100%CONFIRMED DELIVERY(BEFORE 11/30/16)_ (L TONS
(IF NONE,PLEASE INDICATE ZERO)
B. STANDARD BUY-80%-130%ESTIMATED QUANTITIES(ENTER 100%AMOUNT)_70D TONS
PLEASE PROVIDE BILL.TO ADDRESS:
__\/lage_nf_Oa.k Brnnk
_12DO- .ak-Brookes.
Oak Brook II. 60523 _
CONTACT NAME: Lee Hammer
PHONE 11: 63 -368-5278
EMAIL: IhammPr s7 ak-hr csra
PLEASE PROVIDE SHIP TO ADDRESS:
Village of Oak Brook
3003 Jorie Blvd
(yak Brook IL 60523
CONTACTNAME: Lee Hammer
PHONE M 630-36f3-5278
EMAIL: lhammer@oak-brook.org
DID YOUR MUNICIPALITY PROVIDE QUANTITIES FOR LAST YEARS RENEWAL? YPS-
IF SO,QUANTITY COMMITTED TO: 700 ACTUAL ORDER QUANTITY: 470 (W-dale)
PURCHASE ORDER NUMBER: