Minutes - 09/27/2016 - Board of Trustees1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, Edward Tiesenga, Asif Yusuf
ABSENT: Trustee John Baar
IN ATTENDANCE: Village Manager Rick Ginex; Interim Finance Director Jason
Paprocki, Village Attorney Stewart Diamond; Development Services Director Bob
Kallien; Information Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief
Barry Liss; Public Worlcs Director Doug Patchin, Library Director Sue Madmin, Bath &
Tennis Club Manager Chris Thompson
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani remarked about the American Heart Association Heart Walk on
October 1st. He thanked those elected officials and staff who attended the groundbreaking
ceremony of the new Hyatt House Hotel. President Lalmalani mentioned that McDonald's
had selected the firm of Jones, Lang, LaSalle as the broker for the McDonald's properties.
He then welcomed Jim DeMaria and Holly Buckendahl from the Ronald McDonald House
Charities Chicagoland and Northwest Indiana.
A. Ronald McDonald House Charities Chicagoland and Northwest Indiana Presentation
Holly Buckendahl provided a PowerPoint presentation.
Trustee Adler spoke about a proposal to run the Golf Club's food and beverage operations,
particularly GollVisions Management, Inc. Tim Miles of GolfVisions Management, Inc.
spoke about his company and expertise. Comments were made and questions were
addressed by Mr. Miles. Trustee Adler explained that GolfVisions's cost of reviewing the
golf operations would be $2,500. Consensus to move forward with this and present a report
for the October 25th Committee -of -the -Whole meeting.
VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF SEPTEMBER 27, 2016
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1. CALL TO ORDER
The Regular Meeting of the Village Board of Trustees was called to order by President
Gopal Lalmalani in the Samuel E. Dean Board Room of the Butler Government Center at
7:03 pm. The Pledge of Allegiance was given.
2. ROLL CALL
Village Clerk Charlotte Pruss called the roll with the following persons
PRESENT: President Gopal Lalmalani, Trustees Donald Adler, Michael Manzo, Mark
Moy, Edward Tiesenga, Asif Yusuf
ABSENT: Trustee John Baar
IN ATTENDANCE: Village Manager Rick Ginex; Interim Finance Director Jason
Paprocki, Village Attorney Stewart Diamond; Development Services Director Bob
Kallien; Information Technology Director Jim Fox; Police Chief Jim Kruger; Fire Chief
Barry Liss; Public Worlcs Director Doug Patchin, Library Director Sue Madmin, Bath &
Tennis Club Manager Chris Thompson
3. PRESIDENT'S OPENING COMMENTS
President Lalmalani remarked about the American Heart Association Heart Walk on
October 1st. He thanked those elected officials and staff who attended the groundbreaking
ceremony of the new Hyatt House Hotel. President Lalmalani mentioned that McDonald's
had selected the firm of Jones, Lang, LaSalle as the broker for the McDonald's properties.
He then welcomed Jim DeMaria and Holly Buckendahl from the Ronald McDonald House
Charities Chicagoland and Northwest Indiana.
A. Ronald McDonald House Charities Chicagoland and Northwest Indiana Presentation
Holly Buckendahl provided a PowerPoint presentation.
Trustee Adler spoke about a proposal to run the Golf Club's food and beverage operations,
particularly GollVisions Management, Inc. Tim Miles of GolfVisions Management, Inc.
spoke about his company and expertise. Comments were made and questions were
addressed by Mr. Miles. Trustee Adler explained that GolfVisions's cost of reviewing the
golf operations would be $2,500. Consensus to move forward with this and present a report
for the October 25th Committee -of -the -Whole meeting.
VILLAGE OF OAK BROOK MINUTES Page 1 of 7 REGULAR MEETING OF SEPTEMBER 27, 2016
President Lalmalani discussed the upcoming Committee -of -the -Whole meeting. Trustee
Adler made further comments.
4. RESIDENT /VISITOR COMMENTS — None presented.
5. APPROVAL OF MINUTES
A. Regular Board of Trustees Meeting of September 13, 2016
Motion by Trustee Manzo, seconded by Trustee Moy, to approve the Minutes of the
Regular Meeting of September 13, 2016. VOICE VOTE: Motion carried.
CONSENT AGENDA
All items on the Consent Agenda are considered to be routine in nature and will be enacted
in one motion. There will be no separate discussion of these items unless a Board member
so requests, in which event, the item will be removed from the Consent Agenda and
considered as the fast item after approval of the Consent Agenda.
A. Accounts Payable for Period Ending September 21, 2016 - $1,137,599.37
Significant Items included in Above:
1) Ancel, Glink, Diamond, Bush, DiCianni & Krafthefer, P.C., - Legal Services —
August 2016 - $9,377.50 (FY16— YTD - $60,818.76)
2) Clark, Baird, Smith, LLP — Legal Services — August 2016 - $2,889.50 (FY16
YTD - $9,010.00)
TOTAL LEGAL BUDGET FOR 2016 IS $449,000 - TOTAL
LEGAL BILLS PAID FOR 2016- YTD - $124,054.81
TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2016
$349,550.00 — TOTAL PAID FOR 2016 — YTD - $210,940.23
3) Zoll Medical Corporation— Medical Supplies — August 2015 - $30,277.88
4) DuPage Water Connnission — August 2016 - $584,779.20
5) Health Care Services Corp. — BCBS PPO —August 2016 - $188,308.49
6) Paramedic Services of Illinois — Paramedic Services - September 2016
B. Approval of Payroll for Pay Period Ending September 10, 2016 - $732,859.91.
C. Community Development Referrals
1) Roka Akor Oak Brook, LLC —166 Oakbrook Center— Special Use — Outdoor
Dining
D. Authorization to Seek Bids or Proposals or Negotiate Contracts:
2) Fire Station #94 Humidification/Dehumidifieation
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E. Ordinances & Resolutions
1) RESOLUTION 2016 -PW- SALT -PG -R -1593, A Resolution Approving the Waiver
of Competitive Bidding and Authorizing the Village to Join in the State's and
DuPage County's Cooperative Purchasing Program for Deicer Salt
2) ORDINANCE 2016 -PP -S -1472, An Ordinance Authorizing the Sale through
Electronic Auction or Broker, Donation or Disposal of Certain Items of Personal
Property Owned by the Village of Oak Brook (Various Pieces of Furniture)
3) ORDINANCE 2016- TX -UT -G -1088, An Ordinance Further Amending Ordinance
G -470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois
4) RESOLUTION 2016- LY -AG -R -1592, A Resolution Authorizing the Execution of
an Intergovernmental Agreement Between the Oak Brook Public Library and the
System Wide Automated Network (Swan) and Authorizing Membership in Swan
F. Village of Oak Brook— Monthly Financial Report:
1) For July 2016
2) For August 2016
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the Consent
Agenda with the exception of Items 6.A.2, 6.E.3., and 6.E.4, and authorize
expenditures as presented.
ROLL CALL VOTE:
Ayes: 5 — Trustees Adler, Manzo, May, Tiesenga, Yusuf
Nays: 0 — None
Abstain: 0 — None
Absent: 1— Trustee Baar
Motion carried.
7. ITEMS REMOVED FROM THE CONSENT AGENDA
6.A2) TOTAL DUPAGE CONVENTION & VISITORS BUREAU BUDGET FOR 2016
IS $349,550.00 — TOTAL PAID FOR 2016 — YTD - $210,940.23
Motion by Trustee Manzo, seconded by Trustee Moy, to approve this
significant item.
Trustee Manzo inquired regarding the budget amount and Trustee Adler and
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Interim Finance Director Jason Paprocki addressed Trustee Manzo's questions.
ROLL CALL VOTE:
Ayes: 5 — Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 1 — Trustee Baar
Motion carried.
6.E3) ORDINANCE 2016- TX -UT -G -1088, An Ordinance Further Amending Ordinance
G -470, Establishing a Utility Tax Within the Village of Oak Brook, Illinois
Motion by Trustee Adler, seconded by Trustee Moy, to approve this
significant item.
Trustee Adler commented on the utility taxes. Trustee Yusuf mentioned that changes in
commercial properties as they relate to utility taxes affect only natural gas, not electricity
or telecommunications.
ROLL CALL VOTE:
Ayes: 5 — Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 — None
Abstain: 0 — None
Absent: 1— Trustee Baar
Motion carried.
6.E4) RESOLUTION 2016- LY -AG -R -1592, A Resolution Authorizing the Execution of
an Intergovernmental Agreement Between the Oak Brook Public Library and the
System Wide Automated Network (Swan) and Authorizing Membership in Swan
Motion by Trustee Tiesenga, seconded by Trustee Manzo, to approve the
intergovernmental agreement for the Library to enter into the Swan Network.
Trustee Tiesenga inquired regarding the Magic and Swan Systems and Library Director
Madmin explained the consortiums and Swan's benefits to the Library.
ROLL CALL VOTE:
Ayes: 5 — Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 — None
Abstain: 0 — None
Absent: 1— Trustee Baar
Motion carried.
8. UNFINISHED BUSINESS
A. Ordinances & Resolutions
1) ORDINANCE 2016 - DEVSRVCS -BC -G -1084, An Ordinance Amending Chapters
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I and 2 of Title 10 of the Village Code of the Village of Oak Brook Relating to
Building and Fire Codes
Motion by Trustee Moy, seconded by Trustee Manzo, to approve Ordinance G -1084,
An Ordinance Amending Chapters 1 and 2 of Title 10 of the Village Code of the
Village of Oak Brook Relating to Building and Fire Codes.
Trustee Yusuf commented on the amendments.
ROLL CALL VOTE:
Ayes: 5 — Trustees Adler, Manzo, Moy, Tiesenga, Yusuf
Nays: 0 —None
Abstain: 0 — None
Absent: 1 — Trustee Baar
Motion carried.
2) ORDINANCE 2016- PD -OF -G -1087, An Ordinance Amending Chapter 1 of Title 6
of the Village Code of the Village of Oak Brook in Relation to the Use of Heavy
Equipment
Trustee Yusuf discussed this ordinance.
Motion by Trustee Yusuf, seconded by Trustee Manzo, to approve Ordinance G-
1087, amending 6 -1 -2 of the Village Code in relation to the use of heavy equipment.
Trustee Yusuf further discussed amending this ordinance by inserting the limitation of 500
feet from a residential zone. Chief Building Inspector Hudson discussed that the language
in this ordinance mirrors G -1084, which was just approved. He requested that this matter
be deferred to the next meeting in order for staff to review. Trustee Yusuf agreed to
deferral. Trustee Tiesenga discussed this matter.
Motion by Trustee Moy, seconded by Trustee Manzo, to table this matter.
VOICE VOTE: Motion carried.
9. ACTIVE BUSINESS
A. Fire Department Response Time Analysis Presentation
Trustee Moy introduced this item and Fire Chief Barry Liss provided a PowerPoint
presentation regarding fire department response times and best practices. He also discussed
a hypothetical of moving Station 93. Comments were made about the following topics:
previous response times, DuComm, certain subdivisions, a remote ambulance facility,
smaller rescue vehicles, a centralized fire protection district, the Westmont development,
AEDs in police cars, and questions were addressed by Fire Chief Liss.
10. INFORMATION & UPDATES
A. Village Manager
Village Manager Ginex remarked that dates should be coming out for the budget
meetings.
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B. Village Clerk
Village Clerk Pruss mentioned the November 8"i General Election, voter registration,
applications for absentee ballots, and also the availability of petitions to run in the April
4t1i Consolidated Election.
C. Trustees
Trustee Yusuf thanked Fire Chief Liss about all the response time data and urged caution
while walling outside.
Trustee Moy thanked Fire Chief Liss for the excellent presentation. Trustee Moy also
thanked Village Manager Ginex for reducing the size of the agenda packet.
Trustee Manzo thanked President Lalmalani for bringing forth the fire response time
agenda item, and discussed a resident issue regarding water retention, marketing the
Village, and budget issues.
Trustee Tiesenga discussed legislative issues from the DuPage Mayors and Managers
Committee and also recognized a firefighter's country band which played at the employee
picnic. He also mentioned the Park District's Oktoberfest and Bath & Tennis Club
Manager Thompson's involvement.
D. Village Attorney
Village Attorney Diamond had nothing to report.
E. Village President
Information Technology Director Fox informed the Board about upcoming improvements
to the sound system in the Board Room.
Police Chief Kruger talked about the article in The Doings about calling 9 -1 -1, costs of
maintaining a separate dispatch center, and the State - mandated consolidation of dispatch
centers. He also discussed the new CAD System.
Public Works Director Patchin discussed calibration and training regarding snow-
plowing.
Bath & Tennis Club Manager Thompson commended the Park District for throwing a
great event and collaboration between the District and the Village.
Development Services Director Kallien discussed the detention pond issue, the DuPage
County Forest Preserve's involvement, and issuing permits in that area. He also discussed
the S. York Road issue, variations issued in the Village and non - conforming lots on S.
York Road. Trustee Manzo expressed concerns about smaller lots in that area.
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Development Services Director Kallien replied that they will be creating standards to
reduce the size of houses on smaller lots, and also discussed drainage issues and storm
water management.
11. ADJOURNMENT
Motion by Trustee Adler, seconded by Trustee Manzo, to adjourn the Regular
Meeting of the Board of Trustees at 9:18 p.m. VOICE VOTE: Motion carried.
ATTEST:
/s/ Charlotte K. Press
Charlotte K. Pruss
Village Clerk
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