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IGA Emergency Telephone System Board of Du Page County - 911Call handling Agreement - 06/06/2012 - 06/06/2017 - $161,351.66 EMERGENCY TELEPHONE SYSTEM BOARD 441iliften;66"Os OF DU PAGE C OUNTY Enhanced 9-1-1 Emergency Service for DuPage County �' 421 N. County Farm Road Wheaton, Illinois 60187 Main: 630-550-7743 Fax: 630-955-1130 BOARD MEMBERS: Mr.Patrick J.O'Shea Chairman EXHIBIT 8 & 9 DuPage County Board Representative EMERGENCY TELEPHONE SYSTEM BOARD OF DU PAGE COUNTY Chief Bradley Bloom ENHANCED 9-1-1 CALL HANDLING AGREEMENT Vice Chairman Hinsdale Police Department DuPage Police Chiefs This agreement is made this V-4 day of JWP, 20 1 Z Association Representative between: Mrs.Gwen Henry DuPage County Treasurer DuPage Public Safety Communication ["DU-COMM"], "PSAP" Ex-Officio Mr.Gary King And DuPage County Clerk Ex:Officio Mr.Joseph Block Oak Brook Police Department, "Agency" Village of Addison DuPage Mayors and The purpose of the Enhanced 9-1-1 System is to provide the most convenient and Managers Conference efficient emergency service possible to the citizens of DuPage County and its Representative municipalities. In recognition of this purpose, the following call handling Mr.George DeTella agreement has been devised to facilitate call answering between the parties. DuPage County Health Department 9-1-1 calls received at the Prima Public Safety Answering Point ("PSAP")for the OEM Representative Primary Y 9 , ("Agency")shall be directly dispatched by two-way radio for the purpose of VACANT responding to the emergency. DuPage Fire Chiefs Association Representative As a secondary means, Agency will be notified by direct ring down. Mr.Benjamin Mott DuPage County Sheriff's The Primary PSAP management agrees to keep all records, times and places of Representative the calls on file as specified herein. All such records shall be available to the Mr.James Rasins "Agency." The PSAP shall maintain records as required by the Illinois Commerce Public Representative Commission and the Emergency Telephone System Board of DuPage County. Mr.Brian Tegtmeyer,ENP DuPage Public Safety Agency will maintain a seven digit hone number which shall be utilized for the Communication g Y 9 p Representative receipt of all calls that of an administrative nature. That telephone number is: 9191- Ms.Linda M.Zerwin 9d- Z 13 i' [insert phone number]. Executive Director 9-1-1 System Coordinator In instances where an agency refuses a 9-1-1 request from a PSAP on the basis that the request is out of the jurisdictional boundaries,the PSAP's telecommunicator shall make every effort to redetermine the appropriate responding agency and complete the disposition of the call. DUPAGE EMERGENCY TELEPHONE SYSTEM BOARD 1 9-1-1 Once an agency[not the PSAP] begins to respond to a 9-1-1 request for service and subsequently determines the address is outside of its jurisdiction, It shall render aid without regard to jurisdictional boundaries until relieved. It is further understood that Agency is not agreeing to send its units throughout the entire 9-1-1 service area. It is contemplated that the area of response is in close proximity to Agency service area. Any and all other responses outside of Agency service area, except as noted above, shall be made in accordance with established mutual aid procedures and agreements in effect at that time, Agency will be responsible for maintaining the report of the 9-1-1 calls handled by the Agency and the disposition of each call received in accordance with Rules and Regulations for Local Government Records retention as proscribed by the Illinois Secretary of State. Any agreements or changes in agreements and operating policies must be approved by the management of the PSAP and Agency. Dl1-COMM; PSAP Oak Brook Police Department Agency By By A I Signat06 ) / Signature Name Jr�r,►'� 0" " �--Y-��r"p Name IJ I a l I'I �'v I►'t Printed Title: �C/li� d/� '�� � Title; , ��15 -� Vi(kfJ_�e V Date / �� Z Date �-- $1a8 DIVA,rf.fi EMERGENCY TELEPHONE SYSTEM BOARD w , tam OF DU PAGE COUNTY Sip ,n� Enhanced 9-1-1 Emergency Service for DuPage County '��•��,: ®ydg�°�� 421 N. County Farm Road Wheaton, Illinois 60187 Main: 630-550-7743 Fax: 630-955-1130 BOARD MEMBERS: Mr.Patrick J.O'Shea Chairman EXHIBIT 8 & 9 DuPage County Board Representative EMERGENCY TELEPHONE SYSTEM BOARD OF DU PAGE COUNTY Chief Bradley Bloom ENHANCED 9-1-1 CALL HANDLING AGREEMENT Vice Chairman Hinsdale Police Department June DuPage Police chiefs This agreement is made this day of `� , 20 ) - , Association Representative between: Mrs.Gwen Henry DuPage County Treasurer DuPage Public Safety Communication ["DU-COMM"], ``PSAP" Ex-Officio Mr.Gary King And DuPage County Clerk Ex-officio Oak Brook Fire Department, "Agency" Mr.Joseph Block Village of Addison DuPage Mayors and The purpose of the Enhanced 9-1-1 System is to provide the most convenient and Managers Conference efficient emergency service possible to the citizens of DuPage County and its Representative municipalities.. In recognition of this purpose, the following call handling Mr.George DeTella agreement has been devised to facilitate call answering between the parties. DuPage County Health Dertment OEM Representative 9-1-1 calls received at the Primary Public Safety Answering Point, ("PSAP")for the ("Agency")shall be directly dispatched by two-way radio for the purpose of VACANT responding to the emergency. DuPage Fire Chiefs Association Representative As a secondary means, Agency will be notified by direct ring down. Mr.Benjamin Mott DuPage County Sheriffs The Primary PSAP management agrees to keep all records,times and places of Representative the calls on file as specified herein. All such records shall be available to the Mr.James Resins "Agency." The PSAP shall maintain records as required by the Illinois Commerce Public Representative Commission and the Emergency Telephone System Board of DuPage County. Mr.Brian Tegtmeyer,ENP DuPage Public Safety Agency will maintain a seven digit hone number which shall be utilized for the Communication 9 y g p Representative receipt of al calls that of an administrative nature. That telephone number is Ms.Linda M.Zerwin [insert phone number]. Executive Director 9-1-1 System Coordinator In instances where an agency refuses a 9-1-1 request from a PSAP on the basis that the request is out of the jurisdictional boundaries,the PSAP's telecommunicator shall make every effort to redetermine the appropriate responding agency and complete the disposition of the call DUPAGE EMERGENCY TELEPHONE SYSTEM BOARD 1 9-1-1 Once an agency [not the PSAP] begins to respond to a 9-1-1 request for service and subsequently determines the address is outside of its jurisdiction, it shall render aid without regard to jurisdictional boundaries until relieved. It is further understood that Agency is not agreeing to send its units throughout the entire 9-1-1 service area. It is contemplated that the area of response is in close proximity to Agency service area. Any and all other responses outside of Agency service area, except as noted above, shall be made in accordance with established mutual aid procedures and agreements in effect at that time. Agency will be responsible for maintaining the report of the 9-1-1 calls handled by the Agency and the disposition of each call received in accordance with Rules and Regulations for Local Government Records retention as proscribed by the Illinois Secretary of State. Any agreements or changes in agreements and operating policies must be approved by the management of the PSAP and Agency. DU-COMM; PSAP Oak Brook Fire Department ;Agency By '� By_ Signature / J Signature Name cJD/7 q re-ryoZ ro Name i 0 (ri e Printed Printed J Title: r t darr-chr _ Title: V ?- V0u#10. X'e Date & Date Appendix B—PSAP Consolidation Funding Intergovernmental Agreement By and Between the County of DuPage on behalf of its Emergency Telephone System Board And The Village of Oak Brook The County of DuPage, hereinafter referred to as"the County", a body corporate and politic, on behalf of its Emergency Telephone System Board, hereinafter referred to as "DuPage ETSB" and [insert agency name], hereinafter referred to as "the Agency," are entering into this agreement based on the following criteria: 1. The Agency is a public safety agency that is a member of the DuPage ETSB. 2. If applicable, the Agency has submitted, in writing, its request to terminate staffing and operational support as a host agency for a PSAP of the DuPage ETSB 9-1-1 System. 3. The Agency has submitted, in writing, its intent to migrate to a consolidated center for purposes of E9-1-1 dispatch services and seeking financial assistance for this purpose. 4. Financial assistance for Criteria 2 and 3 are in the best interest of and will result in an overall cost savings to DuPage ETSB. 5. DuPage ETSB has submitted the change in 9-1-1 System to the ICC for approval and has received approval for the plan.modification. 6. The parties have reviewed the cost sheet and agreed upon the applicable costs associated with the closure of the PSAP and the migration of the Agency to a consolidated center. The expenses are a made a part of this Agreement as Attachment A. 7. The agreed upon costs are allowed by statute,administrative code and/or ICC regulations. 8. The agreement has been reviewed and approved by the DuPage County State's Attorney's office. 9. The County is executing this Agreement on behalf of the DuPage County ETSB and shall not be liable for any acts or omissions of the ETSB arising from this Agreement. The DuPage ETSB will bear the financial responsibility for the re-engineering and relocation of the 9-1-1 System services and equipment as designed in the ICC approved modifications to the DuPage ETSB 9-1- 1 System Plan as detailed in this agreement. The DuPage ETSB will provide financial assistance for the migration of a hosting agency or a requesting agency to'a consolidated center as detailed in Attachment A. i -The Agency further understands and agrees that it shall not be eligible for any additional financial support from DuPage ETSB if it breaks the governance agreement under by which the DuPage ETSB provided monetary assistance. The Agency understands and agrees that any desired change in the method by which it receives E9-1-1 services must have prior approval from the DuPage ETS Board and subsequently the ICC as defined by statute. If the change in the E9-1-1 Plan is in the best interest of and will result in an overall cost savings to DuPage ETSB, then DuPage ETS Board may consider providing financial assistance. Funding received for any costs that are not a part of the E9-1-1 system this agreement constitutes a one- time reimbursement. DuPage ETSB has no continuing obligation for the maintenance, support, or replacement of any such item on Attachment A. [If applicable] The DuPage ETSB will finance the Agency's reserve fund contribution or administrative fund. The Agency shall be responsible for any penalties it incurs as a result of termination with the governance agreement it enters into with the consolidated center and shall reimburse the DuPage ETSB the full amount of the reserve contribution within 90 days from the date the governance agreement is terminated. Such agreement shall remain in effect for a period of 5 years from the date of cut over of E9-1-1 services. r Appendix B—PSAP Consolidation Funding DuPage ETSB and the Agency hereby release and agree that each shall indemnify and hold harmless the other party and all of its present, former and future officers, including board members; commissioners, employees, attorneys, agents and assigns from and against any and all losses, liabilities, damages, claims, demands, fines, penalties, causes of action, costs and expenses whatsoever, including, but not limited to, attorneys'fees and court costs, present or future, known or unknown, sounding in law or equity that arise out of or from or otherwise relate, directly or indirectly, from its duties under this Agreement or to the use of the items for which DuPage ETSB has provided reimbursement to the extent authorized by law, including, but not limited to any injury or damage caused by the failure of the supplied equipment to function properly or to operate as designed. The Agency acknowledges that the participation of the County, a unit of local government, is required solely for the execution of this Agreement on behalf of the DuPage ETSB and for no other purpose. Upon execution,the County shall have no other duties, rights, or responsibilities with respect to the Agreement. The Agency shall indemnify and hold the County harmless and all of its present, former and future officers, including board members, commissioners, employees, attorneys, agents and assigns from and against any and all losses, liabilities, damages, claims, demands,fines, penalties, causes of action, costs and expenses whatsoever, including, but not limited to, attorneys'fees and court costs, present or future, known or unknown, sounding in law or equity that arise out of or from or otherwise relate, directly or Indirectly, to this Agreement. The DuPage ETSB shall reimburse the County for any and all expenses it may incur as a result of this Agreement. I Each party represents to the other that: i 1. it has obtained all necessary approvals, consents and authorizations to enter into this Agreement; 2, the person executing this Agreement on behalf of their party has the authority to do so; 3. upon execution of this Agreement by the parties, it is a valid and binding, enforceable in accordance with its terms;and 4. the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of the party. The parties hereby enter into this Agreement as of the Effective Date. j E DuPage ETSB Agency f _ By: By: e Name: JR McBride Name. o 0 4 Title: Chairman Title: v ► no,e'-T6s t clenk- Date: Date: COUNTY OF DUPAGE By: Name: Daniel J. Cronin Title: Chairman Date: i I RESOLUTION ETS-009-14 RESOLUTION TO APPROVE THE INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTY OF DU PAGE, ILLINOIS ON BEHALF OF THE EMERGENCY TELEPHONE SYSTEM BOARD AND THE VILLAGE OF OAK BROOK FOR THE REIMBURSEMENT OF CONSOLIDATION COSTS [TOTAL AMOUNT: $161, 351 . 66] WHEREAS, the County of DuPage, Illinois ("County") and the Village of Oak Brook ("Village") on behalf of the Emergency Telephone System Board ("DuPage ETSB") are public agencies within the meaning of the Illinois "Intergovernmental Cooperation Act" and as authorized by Article 7, Section 10 of the Constitution of the State of Illinois; and WHEREAS, the purposes of the "Intergovernmental Cooperation Act" and Article 7 of the Constitution of the State of Illinois include fostering cooperation among government bodies; and WHEREAS, the County and the Village are part of a collaboration to enhance their ability to effectively respond to emergency calls to 9-1-1 through interoperable public safety communications capabilities available throughout the service area of the DuPage ETSB; and WHEREAS, the Constitution and laws of the State of Illinois permit units of local government to enter into intergovernmental agreements in such a manner as is not restricted by law or ordinance; and WHEREAS, the ETSB is further charged with the responsibility of providing wireless 9-1-1 emergency services and has designated one of its answering points to serve as a primary wireless 9-1-1 public safety answering point for its jurisdiction; and WHEREAS, the County and the Village are entering into an agreement based on the following criteria: 1 . The Village is a public safety Village that is a member of the DuPage ETSB. 2 . The Village has submitted, in writing, its intent to migrate to a consolidated center for purposes of E9-1-1 dispatch services and seeking financial assistance for this purpose. 3. Financial assistance for Criteria 2 is in the best interest of and will result in an overall cost savings to DuPage ETSB. 4 . DuPage ETSB has submitted the change in 9-1-1 System to the ICC for approval and has received approval for the plan modification. 5. The parties have reviewed the cost sheet and agreed upon the applicable costs associated with the closure of the PSAP and the migration of the Village to a consolidated center. The expenses are a made a part of the Intergovernmental Agreement as Attachment A. 6. The agreed upon costs are allowed by statute, administrative code and/or ICC regulations; and pursuant to the ETS 09 006 consolidation policy. 7 . The agreement has been reviewed and approved by the DuPage County State' s Attorney' s office. 8 . The County is executing this Agreement on behalf of the DuPage County ETSB and shall not be liable for any acts or omissions of the ETSB arising from this Agreement. WHEREAS, the DuPage ETSB will bear the financial responsibility for the re-engineering and relocation of the 9-1- 1 System services and equipment as designed in the ICC approved modifications to the DuPage ETSB 9-1-1 System Plan as detailed in the Intergovernmental Agreement. WHEREAS, the DuPage ETSB will provide said financial assistance as reimbursement for the migration to a consolidated center to the Village as detailed in Attachment A of the Intergovernmental Agreement . WHEREAS, an Intergovernmental Agreement has been prepared and is attached that outlines the rights and responsibilities of the County on behalf of DuPage ETSB and the Village; and WHEREAS, an Intergovernmental Agreement must be executed to define the rights and responsibilities of the County on behalf of DuPage ETSB and the Village in order to facilitate the reimbursement of allowable costs for consolidation in the amount of $161, 351 . 66; and WHEREAS, the Village acknowledges that the participation of the County, a unit of local government, is required solely for the execution of this Agreement on behalf of the DuPage ETSB and for no other purpose. Upon execution, the County shall have no other duties, rights, or responsibilities with respect to the Agreement. The Village shall indemnify and hold the County harmless and all of its present, former and future officers, including board members, commissioners, employees, attorneys, agents and assigns from and against any and all losses, liabilities, damages, claims, demands, fines, penalties, causes of action, costs and expenses whatsoever, including, but not limited to, attorneys ' fees and court costs, present or future, known or unknown, sounding in law or equity that arise out of or from or otherwise relate, directly or indirectly, to this Agreement . The DuPage ETSB shall reimburse the County for any and all expenses it may incur as a result of this Agreement. WHEREAS, each party represents to the other that: 1. it has obtained all necessary approvals, consents and authorizations to enter into the Agreement; 2 . the person executing the Agreement on behalf of their party has the authority to do so; 3. upon execution of this Agreement by the parties, it is a valid and binding, enforceable in accordance with its terms; and 4 . the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of either Party. WHEREAS, AS IT HAS BEEN RESOLVED by the DuPage ETSB that the INTERGOVERNMENTAL AGREEMENT between the County on behalf of DuPage ETSB and the Village of Oak Brook is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Chairman of the DuPage County Board is hereby authorized and, directed to execute the AGREEMENT on behalf of the DuPage County for the DuPage ETSB. y g APPROVED b the DuPage Count Board NOW, THEREFORE, IT IS y that the INTERGOVERNMENTAL AGREEMENT between the County on behalf of DuPage ETSB and the Village of Oak Brook is hereby accepted and approved. Enacted and approved this 10th day of December, 2013, at Wheaton, Illinois . Daniel J. Cronin DuPage County Board Chairman ATTEST: Gary A.61i ng, County lerk Ayes: 17 Absent: 1 i i Appendix B—PSAP Consolidation Funding Intergovernmental Agreement By and Between the County of DuPage on behalf of its Emergency Telephone System Board And The Village of Oak Brook The County of DuPage, hereinafter referred to as"the County", a body corporate and politic, on behalf of its Emergency Telephone System Board, hereinafter referred to as "DuPage ETSB," and [insert agency name], hereinafter referred to as "the Agency," are entering into this agreement based on the following criteria: 1. The Agency is a public safety agency that is a member of the DuPage ETSB. 2. If applicable, the Agency has submitted, in writing, its request to terminate staffing and operational support as a host agency for a PSAP of the DuPage ETSB 9-1-1 System. 3. The Agency has submitted, in writing, its intent to migrate to a consolidated center for purposes of E9-1-1 dispatch services and seeking financial assistance for this purpose. 4, f=inancial assistance for Criteria 2 and 3 are in the best interest of and will result in an overall cost savings to DuPage ETSB. 5. DuPage ETSB has submitted the change in 9-1-1 System to the ICC for approval and has received approval for the plan modification. 6. The parties have reviewed the cost sheet and agreed upon the applicable costs associated with the closure of the PSAP and the migration of the Agency to a consolidated center. The expenses are a made a part of this Agreement as Attachment A. 7. The agreed upon costs are allowed by statute,administrative code and/or ICC regulations. 8. The agreement has been reviewed and approved by the DuPage County State's Attorney's office. 9. The County is executing this Agreement on behalf of the DuPage County ETSB and shall not be liable for any acts or omissions of the ETSB arising from this Agreement. The DuPage ETSB will bear the financial responsibility for the re-engineering and relocation of the 9-1-1 System services and equipment as designed in the ICC approved modifications to the DuPage ETSB 9-1- 1 System Plan a y s detailed in this agreement. The DuPage ETSB will provide financial assistance for the migration of a hosting agency or a requesting agency to a consolidated center as detailed in Attachment A. The Agency further understands and agrees that it shall not be eligible for any additional financial support from DuPage ETSB if it breaks the governance agreement under by which the DuPage ETSB provided monetary assistance. The Agency understands and agrees that an desired change in which it Y g the method by t receives E91-1 services must have prior approval from the DuPage ETS Board and subsequently the ICC as defined by statute. If the change in the E9-1-1 Pfan is in the best interest of and will result in an overall cost savings to DuPage ETSB, then DuPage ETS Board may consider providing financial assistance. Funding received for any costs that are not a part of the E9-1-1 system this agreement constitutes a one- time reimbursement.t DuPage ETSB has no continuing t i nurng obligation for the maintenance, support, or replacement of any such item on Attachment A. [If applicable] The DuPage ETSB will finance the Agency's reserve fund contribution or administrative fund. The Agency shall be responsible for any penalties it incurs as a result of termination with the governance agreement it enters into with the consolidated center and shall reimburse the DuPage ETSB the full amount of the reserve contribution within 90 days from the date the governance agreement is terminated. Such agreement shall remain in effect for a period of 5 years from the date of cut over of i E9-1-1 services. Appendix B—PSAP Consolidation Funding DuPage ETSB and the Agency hereby release and agree that each shall indemnify and hold harmless the other party and all of its present,former and future officers, including board members,commissioners, employees, attorneys, agents and assigns from and against any and all losses, liabilities, damages, claims, demands, fines, penalties, causes of action, costs and expenses whatsoever, including, but not limited to, attorneys'fees and court costs, present or future, known or unknown, sounding in law or equity that arise out of or from or otherwise relate directly r t y o indirectly, from its duties under this Agreement or to the use of the items for which DuPage ETSB has provided reimbursement to the extent authorized by law, including, but not limited to any injury or damage caused by the failure of the supplied equipment to function properly or to operate as designed. The Agency acknowledges that the participation of the County, a unit of local government, is required solely for the execution of this Agreement on behalf of the DuPage ETSB and for no other purpose. Upon execution, the County shall have no other duties, rights, or responsibilities with respect to the Agreement. p g The Agency shall indemnify and hold the County harmless and all of its present, former and future officers, including board members, commissioners, employees, attorneys, agents and assigns from and against any and all losses, liabilities, damages, claims, demands, fines, penalties, causes of action, costs and expenses whatsoever, including, but not limited to, attorneys'fees and court costs, present or future, known or unknown, sounding in law or equity that arise out of or from or otherwise relate, directly or indirectly, to this Agreement. The DuPage ETSB shall reimburse the County for any and all expenses it may incur as a result of this Agreement. Each party represents to the other that: i 1. it has obtained all necessary approvals,consents and authorizations to enter into this Agreement; 2. the person executing this Agreement on behalf of their party has the authority to do so; 3. upon execution of this Agreement by the parties, it is a valid and binding, enforceable in accordance with its terms; and 4. the execution, delivery, and performance of this Agreement does not violate any bylaw, charter, regulation, law or any other governing authority of the party. The parties hereby enter into this Agreement as of the Effective Date. DuPage E Agency By: By; Name: JR cBride Name. �- Title: Chairman Title: V, ��ac"V'.'�a-,I C�C.Y 1� Date: Z Date: _AUCIII i s E% 1 3 COUN Y OF UPAGE By: Name: Daniel J. Cronin Title: Chairman Date: I.VY0113 Village of Oak Brook Request for Reimbursement-Final Mc TOTAL $ 161,351.66^ A Call One—Call forwarding $ 324.66 B CDK Electronics—PD Records Backup C Chicago Communications- Radio Back Up D1 DU-COMM—Zetron D2 DU-COMM—Reserve Contribution Police $ 105,022.00 D3 DU-COMM - Reserve Contribution Fire $ 42,926.00 D4 DU-COMM -Admin Fee FD $ 3,427.00 D5 DU-COMM-Admin Fee PD $ 8,384.00 E1 Graybar- PD Records E2 Graybar- DU-COMM Wiring E3 Graybar- DU-COMM Wiring $ 376.00 E4 Graybar- DU-COMM Wiring F SK Electronics G SK Electronics H SK Electronics I SK Electronics J SK Electronics K SK Electronics L SK Electronics M Sound Inc. -Telephone Programming $ 318.00 N Sound Inc. - DSS/BLF Consol Install $ 502.00 O Sound Inc. - PBX Programming $ 71 P Sound Inc. -Station Altering System Fire St. 93 Telephone System Integration